Administrative Assistant
Acted
مجموع سنوات الخبرة :1 years, 1 أشهر
Follow up of International staff Appraisal forms with Area Coordinators.
Manage the presence of ACTED International staff in Area Gust house and communicate with logistic dept. to provide necessary requirements (food, bed clothes, towels, kitchen hygiene materials etc.
Supervise the work of Cleaners/Guards and maintenance personnel.
Fill the personal file for all expats employees collect the needed documents for expats personal files contract, passport, residency permit, leave request, vacation request, and attendance sheets)
Ensure that expats personal files are always completed and accurate Control and supervise expat attendance sheet in a monthly basis Prepare and update the business cards for expats.
Ensure timely payment of bills for rent telephone internet electricity water etc.
Make all travel and visa arrangements for staffs
Filling in liaise with FLAT officer all administrative documents and letters
Supervise the cleaning of the offices/guesthouse Properly maintain living accommodation
Communicate with customers, employees, and other Individuals to answer questions, disseminate or explain information, take orders, and address
complaints.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a
computer.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Complete and mail bills, contracts, policies, invoices, or checks.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Process and prepare documents, such as business or government forms and expense reports.
Compute, record, and proofread data and other information, such as records or reports.
Complete work schedules, manage calendars, and arrange appointments.
studied two years of college in Portland Oregon for business management and ESL