Office Manager / EA
Alem & Associates
Total des années d'expérience :10 years, 9 Mois
Liaising with offices in Beirut, Dubai & Saudi for case handling, document management and timekeeping
Office Facilities Management, Onboarding, day to day deliveries & permit generation, sourcing of office necessities
Team Leader & Legal Advisors diary & travel management, organisation of sponsored events & expenses handling, translations (English into Arabic & vice versa)
Full support of the Commercial/Marketing lead and his team, organizing and managing diaries, travel, accommodation and other requirements
Taking an active part in MENAT Dashboard, Monthly Pipeline Reviews & Risk & Opportunity Meetings, from organising, to attending and report generating in Microsoft Excel
In depth participation in KPIs & Data Quality Improvement Campaign of internal projects data base
Communicating with the staff and clients on behalf of the Executive Team Leader, drafting, preparing and verifying communication, along with translations to and from Arabic
Engaging in voluntary projects across the global platform, having successfully completed the grape harvest voluntary project in Peso Da Regua, Portugal in September/October 2018
Successfully trained for and summited the below mountains, in aim to train for Mount Everest in year 2020
- Mount Kazbek (5033meters) & Mount Elbrus (5642meters) in Georgia & Russia respectively - July 2018
- Mount Stok Kangri (6123 meters) in Leh City Region, Kashmir India - August 2018
-Annapurna Base Camp (4300meters) Pokhara City Region, Nepal - November 2018
Liaised with Global Snap teams in UK/US/AUS offices on standardising Snap Operations across financial and business performance evaluation platforms
Worked closely with the Finance Team UK on unifying the vendors onboarding and payments systems
Overlooked and handled Facilities Management tasks and requirement of Dubai Office in collaboration with central facilities office in the UK.
Proactively managed the schedule, availability, travel, visas, meetings and Snap Events of the GM Sales MENA locally as well as abroad.
Organised Team Offsite events in the region, through shortlisting and finalising the providers
Attended to the needs of the newly opened Snap office in the region (Parking Permits, TAX payments, Du mobile and landlines, Maintenance, etc)
Communicating and liaising between the Group Owner and Key Business Officials and Government Authorities (MOFA, MAF, etc.), building, developing and contributing to the growth and success of the business locally as well as abroad
Applying analytical and high attention to detail skills in drafting, proof reading and reviewing crucial corporate communications prior to important departmental meetings and presentations (Budget Performance Review, Board Meetings etc.)
Taking an active part in yearly objective setting and performance evaluation exercise for the whole department of Corporate Development, in tune with ratings criteria and quota.
Promptly & effectively organising last minute meetings, travel plans and forum registrations on a short notice.
Conserving VP’s time by routing correspondence to relevant executives in business; by reading, researching and drafting letters and documents; collecting and analyzing information; initiating telecommunications and developing progress reports and presentations.
Dutifully verifying any request for approval of expenditures against the yearly budget prior to obtaining final approvals.
Taking an active part in effectively and efficiently preparing multi-lingual communications from Vice Chairman to External Delegates, government authorities etc with strong emphasis on confidentiality in all aspects within the role.
- Supporting VP Operations & Area Managers on day to day basis, with internal & external meetings, business travels and abroad conferences, seminars & trainings
- Overlooking business development activities in various areas, analysing performance and
working closely with HR, Performance Management, Finance, Operations, Business Systems and other key departments in the Company
- Assisting the management of assigned meetings commitment along to being responsible for key departmental performance areas, in particular customer service, operational excellence and financial profitability
- Delegating administrative departmental operations along with supervising the training and development of administrators and administrative assistants
- Assisting in the strategic planning, development and execution of manpower plans
- Working closely with HR, Performance Management, Finance, Operations, Business Systems and other key departments in the Company
The Diploma Certification was achieved in order to officially confirm my multi lingual abilities in a qualification, along to allowing me to work in the following fields as an interpreter and translator: •Law: courts, solicitors, immigration •Healthcare: hospitals, clinics, GP practices •Local Government: housing, social work, education Majority of my interpreting experience is within the UK
