Laarni Bitanga

Supported CEO / COO / Business Development Director by managing schedules, meetings, international travel, ensuring smooth operations and optimal time management.
Documented and distributed meeting minutes to enhance accountability and drive project execution.
Acted as the primary liaison between executives, internal teams, clients, vendors, and government authorities, strengthening stakeholder relationships.
Implemented and maintained electronic and physical filing systems, improving document retrieval and compliance adherence.
Prepared expense reports, invoices, and assisted in budget tracking, improving financial accuracy and cost control.
Conducted business research and data analysis to support proposals, tenders, and strategic initiatives.
Drafted and optimized presentations, proposals, and tender documents, contributing to successful project bids.
Identified and qualified prospective projects on tender platforms, expanding the business pipeline.
Fostered cross-functional collaboration to streamline operations and enhance departmental efficiency.
Managed visa processing, insurance, and employee compliance, ensuring uninterrupted workforce operations.
Oversee company vehicle registration and renewals, maintaining 100% regulatory compliance.
Coordinated with embassies, consulates, hotels, and service providers to facilitate executive logistics.
Evaluated supplier quotations to secure cost-effective solutions aligned with company standards.
Maintained office supplies and inventory, preventing shortages and optimizing procurement.
Administered CEO’s Holiday Homes Rental operations, including DTCM compliance, bookings, payments, communications, and maintenance, ensuring seamless service delivery.
Delivered versatile administrative support, demonstrating adaptability, problem-solving, and commitment to organizational success.

Provided strategic support to the COO and Chief of Staff, ensuring alignment with organizational objectives and priorities.
Efficiently managed the executive calendar, including meetings, emails, and international travel, optimizing time and decision-making efficiency.
Served as the primary point of contact for executives, stakeholders, managers, clients, and external partners, maintaining smooth and effective communication flow.
Maintained corporate records and prepared actionable reports, supporting informed and timely decision-making.
Attended business meetings and captured accurate meeting minutes, documenting key decisions and action items.
Ensured strict confidentiality and data protection, safeguarding sensitive operational and customer information.
Developed and implemented policies and process improvements to enhance departmental efficiency and compliance.
Managed petty cash, bank transactions, and financial records, maintaining accountability and transparency.
Monitored and ensured compliance with Local Government Unit regulations, including business permits and import licenses.
Oversee office supplies, inventory, and vehicle maintenance, reducing operational delays and costs.
Prepared and managed the annual departmental budget, optimizing resources and ensuring fiscal responsibility.
Processed purchase orders, sales quotations, and job orders, coordinating with production and logistics teams to ensure timely delivery and customer satisfaction.
Demonstrated flexibility and versatility by taking on additional responsibilities to meet evolving organizational needs.

Efficiently manage CEO’s calls, appointments, and calendars, maximizing executive productivity and time management.
Plan and coordinate complex travel itineraries, including visas, tickets, and accommodations, liaising with embassies, consulates, travel agencies, and rental services.
Safeguard confidential information and sensitive data, ensuring operational security.
Relay CEO directives and assignments to staff, fostering clear communication and task accountability.
Oversee HR operations including recruitment, job descriptions, and training programs, contributing to a highperforming workforce.
Streamline employee services through JAFZA Portal management for visas, health cards, and compliance documentation.
Provide timely issuance of employee certificates (Salary, Employment) and coordinate medical tests and training sessions, ensuring regulatory compliance.
Manage incoming and outgoing correspondence and maintain office supplies and inventory, supporting operational efficiency.
Ensure timely renewal of trade licenses, digital certificates, and other statutory approvals.
Represent the company at government offices, maintaining smooth administrative operations.
Arrange office equipment maintenance and general services, preventing downtime and improving efficiency.
Process company vehicle registrations and renewals via RTA Portal, ensuring compliance.
Handle customs declarations and documentation using E-Mirsal II, supporting imports and transit operations.
Monitor custom stock inventory and Bill of Entry/Exit, ensuring accurate record-keeping.
Manage customer purchase orders, ensuring timely fulfillment and quality delivery.
Source and outsource materials per client requirements, supporting project deadlines.
Represent the company at exhibitions and trade shows, identifying business opportunities.
Resolve customer complaints promptly, enhancing client satisfaction and retention.
Compile and present reports for strategic planning and informed decision-making.
Manage company insurances and ensure comprehensive coverage for operations and staff.
Prepare sales and customs documentation, maintaining compliance with regulations.
Administer petty cash and monthly financial reporting, ensuring transparency and accuracy.
Undertake ad hoc projects and assignments, demonstrating adaptability, versatility, and proactive problemsolving to meet organizational needs.