CEO Office Manager
ABTBWA
مجموع سنوات الخبرة :6 years, 11 أشهر
· Answering phones and routing calls to the correct person or taking messages.
· Filing and retrieving corporate records, documents, and reports.
· Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
· Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
· Act as a liaison and provide support to the Board of Directors.
· Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff
· Work with the Executive Team to coordinate the CEO’s outreach activities.
· Helping prepare for meetings.
· Greeting visitors and deciding if they should be able to meet with the CEO.
· Using various software, including word processing, spreadsheets, databases, and presentation software.
· Reading and analyzing incoming memos, submissions, and distributing them as needed.
· Making travel arrangements for CEO.
· Performing office duties that include ordering supplies and managing a records database.
· Opening, sorting and distributing incoming faxes, emails, and other correspondence.
· Provide general administrative support.
UNHAS focal point for VHI Office.
- Assist staff on visa matters and relevant rules and regulations needed to travel through the
UNHAS flights.
- Coordinates training and daily supervising to staff in the space of my responsibility.
- Provide assistance in writing proposals to donors.
- Archiving donor agreement, SCMCHA agreement as software and hardware.
- Recognizing and resolving issues and problems as soon as they were cleared and give
appropriate action and solution for each.
- Liaise regularly with internal team and also regular liaison with the SCMCHA government sector
to get the work done.
- Physical office planning, identification of office technology needs and maintenance of
equipment's in the building.
- Organizes and coordinates workshops, seminars, conferences and translation (if needed).
- Following Water, Electricity, Telephone, and Internet bills to be Paid.
- Follow up social security documents and taxes documents.
- Arrange and attends meetings to discuss any relative issue to be solved.
- Travelling to the Sub-Offices (Hajjah - Mahweet - Alhodieda) to ensure all administrative work is
done correctly.
- Arranges accommodation for the team member arriving from other governorates.
- Processing advance money request and clearance with the financial department.
- Performs any other duties that may be assigned.
New Horizons - English Teacher 2013- Up to date (Part Time)
- Organizing and delivering classroom lectures to students.
- Evaluating a students’ class work, performance and assignments.
- Preparing classroom and coursework materials, homework assignments, and handouts.
- Recording and maintain accurate student attendance records and grades.
- Classroom management.
- Write progress reports for students.
- Developing English lesson plans.
- Maintaining discipline in the classroom.
- Creating a vibrant teaching atmosphere.
- Create activities that improves listening, reading, speaking and writing skills.
Planning and tracking of logistics, transportation, warehouse and customer services.
- Developing shipment plans as per
Answering telephone, taking the messages, greeting students, handling inwards and outgoing
mail and faxes.
- Support staff during the preparation of meetings and workshops as needed.
- Typing documents and data entry when required.
- Photocopying and binding documents as required.
- Translate documents and correspondence.
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