Administrative Assistant
Employees’ Trust Fund Board - Government Office
Total des années d'expérience :7 years, 10 Mois
• Answer phone calls, schedules meetings and support visitors.
• Data Analysis, updating spreadsheets, letters, payroll, and system reports, a store calendars and team rosters.
• Carries out administrative duties such as filling, typing, copying, binding, scanning, etc.
• Prepared a wide range of incoming and outgoing management reports, made recommendations, prepared them for approval, and handed over reports to finance.
• Assisted the Assistant Director with the responsibilities connected with the administrative functions, ensuring effective office management on a daily basis.
• Documents preparation and documents control for admin files such as contracts, recruiting and insurances, etc. using Microsoft Office such as Word, and Excel.
• Performed various functions requiring solicitation for telephone support and other special projects related to management and administration.
• Inputting, filing and managing the data stored within the organisation's office system.
• Track orders and Coordinate with customers about the status of their orders, and inventory to ensure timely deliveries for increased customer satisfaction.
• Prepare shipping documents (like invoicing, purchasing orders, bills of lading. etc..) and handle shipment clearances.
• Reviewing purchase orders and shipping documents to ensure accuracy.
• Supports company operations by maintaining office systems, communicating expectations, and executing tasks to complete assignments.
• Promote the services of the company to the customers.
• Copy, scan and store documents.
• File documents in physical and digital records.
• Manage the flow of documentation within the organisation.
• Outlined the appropriate process and procedures necessary to fulfill and complete inquiries.
• Prepared reports including budgets, donations, bookkeeping, expenses, bill payments.
• Written and distributed email, correspondence memos, letters, faxes, and forms.
• Researched and created flyers, manuals, and programs and training material in an organized and timely manner for upcoming events and classes.
• Assisted in organizing and executing educational events, such as seminars, workshops, and career fairs, to enhance student engagement and academic success.
• Entered data for the first stage of visa processing.