SENIOR HR OFFICER
AL SHIRAWI GROUP
Total years of experience :10 years, 11 Months
Recruitment & Staffing
• Managing the complete recruitment life-cycle for sourcing the best talent from diverse source after identification of manpower requirements.
• Planning human resource requirements in consultation with heads of different functional & operational areas and conducting selection interviews.
• Hands on experience in designing of annual Recruitment Budget.
• Job Analysis and designing of Job Description for entire organization.
• Designing of job questionnaire for each position in organisation.
• Monitor and supervise all new visa application submission and visa & labour card renewals at MOL and Immigration department for all ASE Units.
• Prepare and Submit, Arrange Labour inspection for new MOL quota processing.
• Prepare & Submit all POA, Demand Letter, Job agreement with Nepal, Philippines & Indian Consulates for recruitment related POI clearance.
Induction
• Designing and modifying of company induction manuals.
• Managing and supervising of staff induction process as per company policies and procedures.
• Arranging capex for all new staffs.
Compensation and Benefits Management
• Annual pay scale survey internal and external method - market survey
• Designing of staff grade structures and aligning of pay scale with grades
• Designing of workers grade structures and pay scale.
• Designing of non financial benefits at staff level.
• Monitor and support of staff performance appraisal process both probationary and annual appraisals.
General Administration
• Monitoring statutory compliance at all levels involving liaison with external agencies, Govt. authorities & offices like Health Authority, Labor Dept, DM, and Civil Defense etc.
• Management of office administration. 1. Stationary items 2. Pantry Items 3. Conference room facilities 3. Annual Maintenance Contracts. 5. Security etc.
• Administration of Staff transport facilities.
• Administration of Staff Quarters and guest house Facilities.
• Managing employee annual air-ticket bookings and deportation air-tickets.
• Managing Employee camp administration and Maintenance, Security Administration. Etc
Other Responsibilities
• Managing and controlling of HR department staff’s to ensure that they are appropriately motivated and trained and carry out their responsibilities to the required standards.
• Assist in the Development and implementation of HR policies to support business goals and to ensure that the company complies with legal require¬ments and best practice.
• Assist in the Development, implementation and monitor all required personnel proce¬dures relating to staff terms and conditions of employment to ensure that the company complies with legal requirements and best practice.
• Provide comprehensive personnel advisory service to all com¬pany managers and staff to ensure that the company follows best practice in the management of its staff and to ensure compli¬ance with legal requirements.
• Provide an employee relations service to the company, including negotiating with employees on personnel issues, to ensure that harmonious relationships and effective communi¬cations are maintained between management and staff.
• Analyze organization hierarchy, prepare and update organizational chart for all group companies.
• Prepare letters, policies and other documents in relation to terms and conditions of employment to ensure that the company com¬plies with legal requirements.
• Maintain comprehensive personnel records to ensure compli¬ance with legal requirements and to provide information on staffing issues to the company and other relevant bodies.
• Monitor and provide support to group HR operations - Leave administration, pay- roll processing, terminal benefits handling, air-tickets approval, staff welfare activities, hr annual budget preparation and other Administration.
Role and Responsibilities:
• Handled entire group recruitment (Staff and workers category).
• Responsible for Monitoring the Personnel requisition forms after lines managers’ approvals. Confirm the vacancy; check if the job description is updated, salary scale is within our range and other criteria.
• Responsible for preparing the selection criteria for each post. Maintain up-to-date and accurate lists of jobs and vacancies within the organization to be able to identify staffing needs.
• Identify and maintain regular contact with external advertising and recruitment agencies to support the recruitment process.
• Advertise all vacancies internally through internal notification, and externally through recruitment agencies, newspapers, dolphin website and other suitable media.
• Draft copy for external advertisements, decide appropriate media for external advertisements and negotiate advertising space with selected media, obtaining of quotations for advt. from English/Arab dailies, Price - negotiation, obtaining of management approval of advertisements Release.
• Responsible for designing of Job Postings in web portals (naukrigulf, monsergulf, bayt, gulf talent) & Responsible for Sourcing of CV’S from web portals etc.
• Receive and screen CVs, conduct telephone interviews, maintain short listed applicants for vacant post and schedule for interviews.
• Carry out all administrative arrangements for those attending a selection process, including arranging and conducting proficiency tests, aptitude tests, personal interviews etc.
• Responsible for all documentation preparation related to appointments including offer letters to short listed candidates and check their educational records and documentation.
• Responsible for monitoring and submitting management report of all under processing visas.
• Preparation and Control the recruitment budget.
Organizational Excellence
• SKEA - EFQM coordinator.
• Preparation of documents and reports for sheikh Khalifa excellence award programme.
• Co-ordinator for conducting SKEA awareness programmes.
• Successfully prepared and submitted documents for SKEA of 2011 award cycle.
Training & Development
• Identify training and development needs within the Group through job analysis, appraisal schemes, Skill Gap Analysis and regular consultation with Line managers and human resources departments;
• Design and develop Training Calendar for all type of training programs, for the year ahead for all designations within the company, according to the needs of the business.
• Coordinate with Local and Regional Training providers for External training arrangements
Salary Administration
• Managed the payroll functions of Managers, Officers, Staff and Workers
• Involved in handling promotions, transfers, and annual revisions, full & final settlements.
Roles and Responsibilities:
• Successfully headed the Group HR & Admin Dept, workforce handled 3000 (2650 workers and 350 staff.) from the period of 2005 to 2008. Reporting to director - finance and administration.
• Involved in Strategic recruitment by liaising with recruitment agencies and headhunters to obtain resumes, screening, interviewing candidates in co-ordination with the division heads and Director /MD
• Job responsibility involves offer letters preparation and issuance to short listed candidates and checking of educational records and documentation.
• Administered Immigration and visa processing of selected candidates.
• Responsible for smooth Induction process for the new joiners.
• Responsible for performance appraisal system - Involves of processing and administering of probationary and annual performance appraisal system.
• Successfully implemented staff & workers grade revision and rationalized CIVIL, MEP, PLANT workers salary structure.
• Headed the Personnel dept. activities and successfully managed Team of 6 HR Staffs and admin team.
• Handled employee relations, grievances, counseling and staff welfare activities.
• Supervised staff’s grievances system and solved numerous workers problems and Monitored exit procedures for departing employee.
• Gained rich experience in ER/ IR, having worked during volatile period, managed employee strikes at various occasions.
• Organized various motivational events like Picnics, Lunch parties, Team Building sessions etc.
HRMIS implementation
• In 2007 - 2008 successfully completed implementation of oracle based HRMIS ERP package.
• The new ERP package covering all the HR department functions like Recruitment Administration, Employee management, leave administration, Terminal Benefits, Air ticket administration, Attendance management etc.
• ERP implementation was pilot conversion, all excel based data were exported to HRMIS system. The report generation, data validation, data security, data duplication were completed in short span and the new system was activated for HR staff with my supervision.
HR Audit
• Preparation of HR department audit plans.
• Coordinate with external audit agencies for quarterly Labour audits as per MOL requirements and successful submission of clearance certificate to MOL department.
Administration:
• Managed general administrative duties including telephone support and the management of internal and external mail.
• Administered Group Medical insurance coverage and claims with insurance companies.
• Maintained Office decorum and cleanliness up-to the mark
• Administered office supplies and office equipment by sourcing competitive products.
• Handled Maintenance of Head office, staff quarters, Labour Accommodation facilities.
• Arranged timely payment of Utility bills of Water, Electricity, and Telephone etc.
• Arranged timely renewal of annual contracts related with labor camp, HO & Staff quarters - Rental renewal, Fire fighting, Pest control, Water tank cleaning, Xerox, Towel master.
Diploma in Advanced Software technology Computer software college LTD, Madras, India