Adminstration and HR Manager
PrimeXM
Total years of experience :11 years, 6 Months
Reporting to CEO
▪ Shaping and streamlining the recruitment process into procedures, policies and KPIs.
▪ Creating HR policies for each office, globally.
▪ Global recruitment campaigns, creating job descriptions, head hunting, shortlisting candidates, conducting the initial interviews and arranging more interviews with line managers.
▪ Managing staff on-boarding and off-boarding including Visa procedures and Payroll.
▪ Managing DMCC Portal (renew Licenses, add new license or activities, establishment card, provide access rights, keep sufficient balance, Salary letters, NOCs, etc..)
▪ Arrange the requirements of Concordia (Facilities management) and Itihad management and act as main point of contact with the Governmental Authorities to make sure the business is 100% legal in terms of Licenses, VAT, Office OFC, employees’ rights and insurance schemes)
▪ Carrying out specific projects and market research then present findings in an analytical way. This includes, conducting an expanded research about the best and most suitable Cloud-based software (HRIS/Accounting/etc.) and implementing the ones that perfectly suit the company’s need.
▪ Supervise billing procedures and ensure the correct VAT implementation and the compliance with FTA requirements (This required a change in the accounting software, invoice structure and filing system based on the region of each client)
▪ Leads and directs continuous improvements in process efficiency and cost minimization within the Department’s activities
▪ Book keeping of Dubai and Hong Kong’ offices expenses and working with the finance team to ensure the work is completed to companywide standards.
01/12/2017-31/03/2018 Head of Billing and Compliance
PrimeXM DMCC, Dubai (United Arab Emirates)
Note: The main idea behind handling this position is to make sure the business is fully compliant with the UAE Federal Tax Authority (FTA) and since the new implementation of VAT in UAE i have been supervising the whole process to suggest improvements while working as an HR & Administration Manager.
▪ Working on an internal/inhouse developed software to insure correct billing globally and across PrimeXM Entities.
▪ checking errors and warnings and liaising with Account Managers to make sure we have billed the clients correctly or proceed with the needful correction.
▪ Supervising the KYC process for the new and existing clients.
▪ Checking the over-due payments and create a list showing the clients whom payments are some days over-due and proceed -case by case- with disabling the service or terminating the agreement.
▪ Supervising the VAT registration, VAT returns, filing and Billing changes to match FTA requirements.
▪ Staffing, headhunting, creating job descriptions, shortlisting candidates and assist with the visa process.
▪ Updating and maintaining the HR Information System data
▪ Researching and recommending performance evaluation methods (e.g. employee appraisal systems)
▪ Designing and helping implement company policies
▪ Reviewing and updating job descriptions
▪ Reading, monitoring and responding to some of the CEO emails and delegating work in his absence.
▪ Managing clients’ database and maintain a filing system.
▪ Negotiating offers and Preparing Purchase orders.
▪ Handling the procurement and logistics issues.
▪ Preparing sales invoices & sales reports with charts.
▪ Analysing Financial and Operational data.
▪ Provide day-to-day administrative support.
▪ Managing day-to-day correspondences.
▪ Handling online portal for visas processes & employee documents.
▪ Taking minutes of meetings, compiling data for reports, creating computerized presentations, writing reports, editing and proof reading.
▪ Keeping records of outstanding payments for every shipment
From: 01-01-2012 till 31-07-2013
Company name: Technology Heaven For IT. Solutions.
Jeddah - Saudi Arabia
Position: Accountant
Duties and responsibilities: • Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Substantiates financial transactions by auditing documents.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Secures financial information by completing data base backups.
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents
• Evaluate production costs, gains & losses and month-end closing data.
▪ Work as an HR advisor when needed by helping with staffing, headhunting, creating job descriptions, shortlisting candidates and assist with interview process and governmental requirements.
▪ handle complicated commercial correspondences, requiring quotations from many suppliers, study the offers and prepare purchase orders then seal the deals.
▪ Create order/sales plans and analytical reports
▪ Arrange LC drafts, TT payments and guarantee letters
- Volunteering job, Organizer at The First International Development conference of Syria 2010
▪ Commercial Correspondences.
▪ Accounting Matters relating to costs and pricing.
▪ Following up Customers' accounts.
▪ Supervising and Controlling of Local and Foreign Banks transactions.
▪ Following up the Exchange rates and matters related to foreign banks including letters of credit.
▪ Following up cash flows and weekly auditing all account statements with clients and Banks.
preparing for the exam