HR and Onboarding Manager
Fircroft
مجموع سنوات الخبرة :14 years, 11 أشهر
1. Set corporate and casual meeting.
2. Prepare the daily activity and important documents to be signed by the Chairman.
3. Arrange Business trips, Accommodation, Hotel Reservations, Flight Bookings, Transpiration, Visas & Passports, & all related travelling assistance.
4. Assist Chairman regarding the department or company’s status by showing the documents and other important files.
5. Create and distributes meetings minutes.
6. Assure the confidentiality of important matters.
7. Open, sort, and distribute incoming correspondence, including faxes and email
8. Perform general office duties such as pity cash, ordering supplies, Stationary, maintaining records management systems, guesthouse, preventive and corrective maintenance, mail room, stationary, office equipment and furniture, and performing basic bookkeeping work.
9. In charge of bank activities (deposits and withdraws).
10. Responsible for executing the HR and Administration personnel, including Recruitment & Selection, Payroll, Vacations & Loans & Settlements, as well as Administration Services.
11. Prepares contracts, quotations, and proposals and recommends renewal/cancellation of all service contracts affecting the normal functioning of the company.
12. Supervise Office Staff and Attendance.
13. Dealing with work staff (20 persons) and solving any issue related to work
14. Decision-making when needed (if the manager is not present).
● Office Manager for the Human Resources and Admin Affairs Executive Manager.
● Vacations Officer.
● Loans Officer.
● Payroll Assistant.
● Support Services Department Supervisor.
● Coordinated for and worked closely with the Executive Manger to execute HR initiatives and department structure.
● Conducted the appropriate research for each project.
● Organized and maintained various files for projects and upcoming projects for review and follow-up.
● Reviewed all Business Unit budgets and payroll and assisted in ensuring accordance with them.
● Coordinated meetings for HR purposes.
● Conducted computer assessments for potential employees in the initial stages or recruitment.
● Assisted in the preparation in employment contracts for new employees for all Business Units.
● Capable of prioritizing multiple work assignments.
● Possessed excellent communications and interpersonal skills.
● Explained human resources policies and procedures to all employees.
● Answered employee questions during the entrance and exit interview processes.
● Offered consistent payroll disbursement with accurate record keeping of employee PTO and vacation accruals.
● Handled multiple responsibilities as needed.
● Attended meetings as requested and taking minutes of meeting if required.
● Ensured that all the files and records are filed and kept in a desired way.
● Schedule the Regional Manager meetings and travel plans are one of the important duties that an executive assistant need to perform.
● Assisting Regional Manager in all possible works likes in meetings, preparing documents and presentations.
● Need to attend phone calls from clients and also respond to the emails received from clients and concerned party members without fail.
● Conducting market research and in turn helps Regional Manager in making important business decisions.
● Updating Regional Manager about appoints with various clients.
● Ensure client's satisfaction with company services is one of the main responsibilities of an executive assistant.
● Performing managerial duties in absence of the Regional Manager.
● Maintained confidentiality of documents in a required way.
● Performed efficiently and professionally under pressure.
