Finance Officer - Budget & Planning
International Rescue Committee
مجموع سنوات الخبرة :13 years, 6 أشهر
• Review the budget spending and advise relevant staff on spending status and ask for feedback on all over/under spending.
• Coordinate with Finance team and review financial transaction on Monthly basis and provide Feed back and necessary action plan for correction.
• Assist and Update Excel BVA on Monthly Basis and make sure that shared BVA are accurate and as per agreed Budget.
• Prepare and update spending plan for all active grants in conjunction with the appropriate budget holders.
• Review commitments lists from Logistics to ensure inclusion in the spending plans .
• Participate in the monthly Grant review grant opening/closing meetings. Follow the action points based on the comments from the meeting.
• Participate in the regular BVA calls and meetings, following up on the actions and propose adjustment entries required for all BVAs and donor financial reports.
• Assist in preparing Donor Financial reports for review by the Deputy Finance Controller- B&P. Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements.
• Review on monthly basis the review reconciliation for UNHCR entries and submitted the report/Feed Back to supervisor.
• Prepare Salary Allocation of National and International staff Monthly and submitted for review.
• Main Focus for updating the UNHCR Grant BVA, Review of Expenses charged and confirm that revenue recognition entries are as per IRC rules.
• Provide update on grant spending status .
• Provide analysis of grants spending plan vs actual spending.
• Review PRs and payment documentation to ensure it is complete and accurate while verifying charge codes to ensure that it is as per budget.
• Act as a focal person regarding the queries of Field Offices.
Partnership Financial Management:
- perform Pre-Award Financial Assessment and report the finding and the recommendation to the supervisor for further decision making
- design and deliver training and capacity building sessions for the partner staff, sharing IRC’s reporting and documentation requirement, right after signing the partnership agreement
- review partners financial reports and supporting documents and provide feedback to the supervisor Work Experience
- liaise with the partners to ensure completeness, correctness and accuracy of the partners’ financial reports
- review partner’ cash requests and manage and track all partners’ budgets and obligations, making sure that partners send their reports on monthly basis
- alert the supervisor with budget fluctuations, significant overspending or under spending
- document, in writing, all monitoring activities performed on the partners, such as financial reports review and feedback, phone calls, Skype calls and Email communications
- maintain a schedule to track the partners’ financial reports timely submission, follow-up with the partners on late submissions
- keep track of partners advances and perform monthly reconciliation making sure it matches with SUN system ledger
Field Accounting Support:
Follow-up with all field offices on submission of their financial documents and verify the following:
1- All vouchers, cash count sheets, bank statements and accounts reconciliations are fully submitted and nothing is missing
2- Check all Payment Vouchers, Receipt Vouchers and Journal Vouchers, making sure that all vouchers are supported with sufficient supporting documents, reviewed and approved by the authorized personnel according to the Authorization Matrix, and that all payments are in compliance with IRC and its donors’ rules and regulations
3- Report to the supervisor all issues/finding/gaps in the documentation and compliance, in order to take the necessary corrective actions
4- Asses the areas of weaknesses in the documentation and compliance, paying extra attention to the gaps identified previously to make sure that mistakes and issues are not repeated
- purchase gas oil and kerosene from the local market
- sell products, such as gas and kerosene to the Ministry of Natural Resources (MNR). In Erbil, Duhok and Sulemania cities, under the contracts with the MNR Work Experience
- follow all processing from the purchase of the product till the delivery to the
MNR then to the electric stations (such as Ahmed Ismail, 29 megawatt, 500
megawatt and 150 megawatt) and save depots in each one of Erbil, Duhok and
Sulemania
- acquire prices for product demand from all suppliers, from the three provinces
then make comparisons between them and come to a final decision regarding the
purchasing (from who and where)
- make comparisons under each profit level by calculating the cost and profit,
and then decide to send the products to each of province respectively
- managing the marketing process and operations fully, and in all three provinces
(at a distance)
- supervising and settling the problems employees have who are in the field and
follow-up that specific part of trading
- make all comparison with all suppliers by quantity, prices and period and
confirm before going accounts receivable and account payable in order to close
their accounts
- checking the daily and monthly invoices
- updating accounts receivable and account payable through data entry in
the Sun system program
- follow-up the bank accounts and balances
- make the updates in the Sun System on a monthly basis
- checking the daily discharging and loading of (crude oil, fuel oil, Naphta,
etc.)
- follow-up the currency exchange rate on a daily basis
- auditing the accounting records of the field employees
Supervision and management
- supervising and attributing tasks to the team
- organizing the work of the hotel
- planning and preparing the working schedule for the employees
- in coordination with the hotel owner, prepare the schedule of annual leave for
the team and assure the replacement accordingly
- developing and maintaining a pleasant working atmosphere with colleagues and
superiors and ensuring good integration of new employees
- participating in conflict management and disciplinary measures if need be
Meeting arrangements
- Supervising and organizing meetings, seminars and events and giving the
necessary feedback to the person in charge of the event
- managing and following-up the database and maintaining it up to date with the
most updated information
- regularly checking the team email and personal email and adapts the planning
to any modification announced
Accounting
- follow-up and supervise all expenditures within the hotel
- manage payroll for all employees, including bonus and specific deductions
- supervising and settling payment of invoices
Others
- issuing general correspondence for the team
- following-up related news and issues regarding travels in Iraq and providing the
visitors with the appropriate information
- keeping contacts and maintaining good relations with external people
- keeping contacts with most hotels in Erbil, Duhok and Suleimania
- replacing the other members of the team when needed
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