Personal Assistant of Managing Partner
Levant Law Practice
مجموع سنوات الخبرة :23 years, 3 أشهر
May 2012 - May 2013
Levant Law Practice:
Personal Assistant of Managing Partner
Works closely with the Managing Partner to provide administrative support and to manage the Office by performing diverse and advanced secretarial and administrative duties. The nature of this position involves high level contacts and exposure to sensitive and confidential information necessitating considerable use of tact, diplomacy, discretion and judgement.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Manage the daily administrative functions of the office to keep the Manager informed and focused on priority issues
• Responsible for providing secretarial, administrative, clerical support services to ensure effective and efficient operations across the department.
• Minimize the impact of the Manager's absence by independently responding to requests directly, managing his upcoming schedule and interacting with other lawyers as required.
• Assist in the planning and preparation of meetings and telephone calls. Travel arrangement, schedules routine appointment. Analyze incoming memos, submissions, and report to determinate their significance and plan their distribution.
• Manage and maintain effective office procedures and efficient work flow.
• Handle a wide range of confidential information and screen requests for information and being sensitive to whom and in what form information can be released
• Follow up with Laywers to ensure agreed activities are completed on time.
• Devise and maintain office systems to efficiently deal with paper flow.
• Schedule the Managing Partner appointments, maintain his calendar and make alternative arrangements for cancelled or interrupted appointments.
• Supervise the work of other staff attached to the Managing Director's office.
• Record office expenditure and managing the Petty cash. Monitor Customer payments. Preparing Monthly Bank Transfer.
• Organize the office layout and maintain supplies of stationery and equipment.
October 2010 to November 2011
Jaidah Group
Executive Secretary and Administrative Assistant
• Maintained and organized filing and follow-up systems for all correspondences.
• Handled all incoming and outgoing mails, faxes, e-mails and other types of correspondences.
• Maintained in confidentiality all files and other matters related to the senior management.
• Maintained a monthly, weekly, and daily log of appointments and meetings.
• Took dictation as well as created reports, memorandums, and other types of correspondences and distributed them as advised.
• Arranged appointments and meetings and maintained agendas.
• Answered telephone calls and screened them when necessary, and directed them to concerned parties as appropriate.
• Performed other related duties as assigned.
Continuous Service: November 1989 to December 2009
Mediline s.a.r.l. (Beirut, Lebanon)
1996-2009 Office Manager
Customer Service and Logistics Department
Hygiene and Patient Care Products
• Reported directly to the General Manager.
• Serviced orders from such clients as most of the major hospitals, hotels and restaurants.
• Coded in the orders received via phone, fax, or email.
• Coordinated all deliveries to clients.
• Managed the stock and inventory.
• Administered all invoicing and monitored clients' credits.
• Supervised twelve supporting personnel including the warehouse.
1989-1996 Accounting Officer & Administrative Secretary
• Managed the accounts receivables.
• Dispensed and supervised the company's petty cash.
• Attended to the General Manager's daily requirements.
• Supervised the company's filing system.
1987 - 1989 Notre Dame du Liban Soeur Maronite de la Ste Famille, Beirut Lebanese Baccalaureate Part II, Philosophy.