Supply and Logistics
UNICEF
Total years of experience :24 years, 3 Months
Oversee Supply section of Operations Support Centre, serving MENA Regional Office and Jordan, Lebanon, Syria and Libya Country Offices. Serve as Supply representative for Syria Hub Level 3 Emergency response. Provide technical advice on specifications/terms of reference, and supply and logistics arrangements facilitating cost-effective efficient procurement, in support of country programme implementation. Develop supply and logistics annual workplans, in conjunction with Regional Chief of Logistics. Ensure sound, accurate supply/logistics management
systems, procedures and documentation as well as regular, accurate reporting. Establish and maintain contacts with Supply Division and Country Office Supply Sections on supply procurement and shipping policies. Advise country offices on policies and procedures impacting on offshore and local procurement and delivery. Act as secretary and adviser to the CRC. Conclude standby agreements with relevant private business
companies for cost effective local procurement. Develop and implement LTA strategy. Oversee the preparation of appropriate documentation: supply requisitions, purchase orders/contracts, long term arrangements, CRC submissions etc. Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc. Plan, design and conduct training for staff/consultants and counterparts in supply and contract management. Develop SOPs and best practice for procurement-related activities. Conduct market research, identify and recommend potential local suppliers. Gather and maintain data on local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery).
Manage Supply section, which processed transactions totaling over US$ 55 million, with an overhead cost of less than 1%. Reorganize Supply section from "division of labor" strategy to "cradle to grave"" methodology, with accompanying training and capacity development. Exploit SAP tools to institute weekly reporting and monitoring.
Oversee BNLSS (sub-regional) Procurement Centre. Provide technical advice on specifications/terms of reference, and supply and logistics arrangements facilitating cost-effective efficient procurement, in support of the country programme implementation. Participate in the Country Programme strategy planning to advise on supply/logistics requirements for the of Plan of Operations and Annual Work Plans. Assist Chief of Operations in development of Supply/Logistics component of the Country Programme. Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting. Establish and maintain contacts with Supply Division, ESARO Supply Office and Country Office Supply Section on supply procurement and shipping policies. Advise country offices on policies and
procedures impacting on offshore and local procurement and delivery. Act as secretary and adviser to the CRC. Conclude standby agreements with relevant private business companies for cost effective local procurement. Develop and implement LTA strategy. Oversee the preparation of appropriate documentation: supply requisitions, purchase orders/contracts, long term arrangements, CRC submissions etc. Ensure preparation of
the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc. Plan, design and conduct training for staff/consultants and counterparts in supply and contract management. Develop SOPs and best practice for procurement-related activities. Conduct market research, identify and recommend potential local suppliers. Gather and maintain data on local supply sources' overall
performance, (competitive pricing, cost-effectiveness, product quality and timely delivery).
Developed BNLSS (sub-regional) Procurement Centre, in conjunction with Regional Chief of Supply and SACO Chief
of Operations. Appointed OIC Operations during Chief of Operations absences. Served as Operations Management
Team (OMT) member, and led OMT (interagency) Procurement Working Group. Trained as a VISION (SAP) Supply
Stream Superuser and ESARO VISION User Support Network (Tier II) member. Approva Analyst for SACO.
UNICEF South Africa Staff Association (USASA) Treasurer, effective 1 April 2012 to1 April 2013..
Plan, administer and monitor the procurement projects of the Police Support Programme (presently 6 in total) and corresponding budgets, totaling in excess of US$ 28m, amongst 11 donors . Advise the client (donor) and technical advisors (EUPOL Coordination Office for Palestinian Police Support - EUPOL COPPS) on procurement planning. regulations, ethics, processes, and lessons learned, to help both the client and the technical advisors create realistic procurement plans. Manage project risks, including the development of contingency plans. Manage and motivate the procurement team staff, including distribution of procurement work packages, logistics, and administrative actions. Ensure procurement and contractor staff are monitored and achieving agreed targets. Liaise with the Programme Manager to assure the overall direction and integrity of the project and to ensure that work is neither overlooked nor duplicated. Draft Donor Reports. Identify and obtain any support and advice required for the management, planning and control of the project. Recruit an appropriate team of professionals. Manage high level relationships with stakeholders (donors, EUPOL COPPS, and the Palestinian Civil Police) involved in the implementation of the project. Direct, manage and conduct planning, solicitation, negotiation, and, if necessary, termination of contractual and procurement action. Oversee preparation and distribution of invitations to tender and all aspects of bid/proposal evaluations. Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations. Liaise with the Programme Management Office (PMO) regarding administrative, project support and operational functions. Review submissions to Headquarters Contracts and Property Committee (HQCPC). Review existing practices and make recommendations, incorporating PRINCE2 methodologies, resulting in SOPs. As of December 2009, 90% of 2008-9 projects (US$ 19m of US$ 21m) delivered. During 2009, concluded negotiations for seven (7) new Contribution (donor) Agreements, totaling in excess of US$ 9.5m. Served as Procurement Specialist for 2009 JMOC Strategic Audit (organizational reengineering). Serve as UNOPS-JMOC representative for the UN Ramallah Common Premises Facilities Management Committee.
Served as Procurement Project Team Leader for the EUPOL COPPS-driven police support programme for assistance to the Palestinian Police. Meet regularly with Programme donors and beneficiaries to review status of current procurement activities, as well as upcoming projects. Attend monthly Project Managers meetings, and business development meetings. Liaise with Programme Reporting Officer to ensure timely and accurate
donor reporting. Advise other project managers and procurement staff on appropriate procurement policies and procedures. Where lacking, develop Standard Operating Procedures (SOPs) and procurement guidelines for the Country Office. Refine project practices, as they relate to procurement, to incorporate PRINCE2 methodologies. Assign procurement work packages to team members. Conduct weekly staff meeting with the procurement team to review the status of work packages, and address other general issues and concerns. Review solicitation documents
prepared by staff prior to issuance, and prepare and issue tenders for my own work packages. With the Logistics Officer, follow-up on timely delivery of goods, and where necessary, liaise with UNDP on acquisition of required tax exemption and customs clearance forms. Draft, review and submit cases to the Local and Headquarters Contracts and Property Committees (LCPC and HQCPC). Report on procurement activities to the Programme Manager, Country Office Manager, and Regional Office staff. Work closely with Human Resources on the development of Terms
of Reference (TOR) for procurement staff recruitment, and conduct interviewing.
Currently, serve as Officer-In-Charge of the Supply & CITS Unit within MONUC’s Procurement Section. Previously served as Supervisor of the Engineering & Property and Logistics & Communications Units. Support the Chief Procurement Officer, offer input regarding Procurement guidelines and administration, as well as staff management. Conduct staff meetings to disseminate information from the CPO. Plan, develop and manage procurement and contractual aspects of products and services for MONUC offices throughout the DR Congo, as well as satellite offices in Rwanda, Uganda and South Africa. Advise requisitioning units and recipient entities on the full range of procurement issues, and provide support and guidance at all stages of the procurement cycle. Prepare and distribute invitations to tender and manage all aspects of bid/proposal evaluations. Participate in negotiations with senior supplier representatives. Prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official(s). Conduct market research, and analyze statistical data and market reports. Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations. While in EPU, managed major construction and rehabilitation projects for Aviation and Engineering, and all Facilities/Camp Management service contracts. While in the Supplies and Services Unit (SSU), assigned to information technology and communications products, and unarmed security, pest control, janitorial/waste disposal/sewage, and recycling services. Oversaw resolution of discrepancies in delivery, receiving and inspection for SSU.
Lead Global Commodity Strategies for Purchasing divisions in North America, Europe, Brazil, India, Korea and China. Lead global negotiation resulting in the first long term agreement between Visteon, Halla Climate Control and our joint supplier, which also resulted in the first LTA with said supplier for North American Purchasing. Develop a strategic supply base for commodities through supplier development and supplier consolidation. Analyze and award new business contracts. Negotiate annual price downs through productivity and long-term agreements. Evaluate existing and potential suppliers for capabilities and competitiveness. Develop and implement several resourcing plans to achieve cost savings in excess of $850, 000 annually. Investigate minority and low-cost manufacturing suppliers to optimize supply base.
Issue RFQs, purchase orders, and tool orders. Negotiate current model engineering changes. Contribute to sourcing decisions and commodity strategies across a wide range of commodities. Facilitate the tool funding process. Interact with all members of the program management team. Research and implement cost savings strategies. Assist with supplier quality rating projects. Resolve supplier payment issues. Train new buyers in Purchasing, Accounting, and Inventory systems.
Audit supplier contracts to verify correct pricing, shipping, terms, and part numbers. Manage benchmarking studies aimed to identify cost savings strategies. Consult with buyers on current and future contracts. Recommend actions for contract corrections. Communicate audit results and action plans to various internal and external parties.
Assist buyers with various Purchasing functions, including RFQs, sourcing decisions, tool funding, and commodity strategy. Interact with internal and external customers to assist buyers in meeting Purchasing objectives. Train new buyers in systems applications. Process supplier quotes and manual PNs. Resolve supplier invoicing issues. Assist with capacity studies. Attend meetings and complete tasks on buyer's behalf.
