Admin & Logistics Operations Executive
BLUE OCEAN TECHNOLOGIES & TRADING DMCC
مجموع سنوات الخبرة :15 years, 8 أشهر
Streamlined Administrative and Logistics Operations, ensuring efficient
coordination and timely delivery for enhanced client satisfaction.
Proven expertise in Office Administration, upholding operational
excellence across functions.
Managed office logistics and supply chain with a focus on maintaining
high operational standards.
Proficient in handling Employment visas, Trade licenses, Tenancy
contracts, and AMC with attention to detail.
Expert navigation of the DMCC Portal for regulatory compliance and
adept at liaising with Embassies and Consulates. Administered Employee benefits, including Mediclaim and insurance
policies, with a commitment to staff welfare.
o Manage administrative / HR Activities
o Performs a wide range of Office Administrative functions which include regular client record updates, attending visitors, clients and suppliers.
o Implementing company policies and ensuring employee compliance
o Provides general administrative and clerical support to MD and managers.
o Assisting & facilitating sales team with their requirements.
o Responsible for security in managing office records, staff personal files, Licenses, property documents, and other important company documents
o Applying for Employment visas, medical appointments, Visa stamping for new joiners
o Booking and arranging travel, transport and accommodation
o Maintenance confidential records, the systematic filing of Invoices
o Prepares Company documentation & Expense reports etc.
o In charge of staff medical insurance, issuance of personal certificates i.e. Salary, Experience & NOC etc.
o Overseeing the smooth and efficient running of all aspects of the office
Optimized logistics operations for cost-efficiency and seamless
coordination of shipments, ensuring adherence to organizational
standards.
Kept accurate warehouse inventory records to bolster sales and
distribution efforts.
Streamlined scheduling and implemented real-time tracking for both
inbound and outbound shipments.
Ensured international trade compliance through meticulous preparation
of export and import documentation.
Proficient in using the Dubai Trade portal for efficient processing of
employment visas, customs declarations, and access authorizations.
Demonstrated expertise in acquiring Certificates of Origin from the Dubai
Chamber of Commerce.
Secured essential SASO & KUCAS Certifications for exports to Saudi Arabia
and Kuwait, meeting stringent regulatory demands.
Managed comprehensive transportation and forwarding services to
ensure prompt delivery in line with client requirements.
Proficient in leveraging online platforms such as Aramex, FedEx, and UPS
for effective booking of international courier services.
Streamlined front-office operations, delivering a polished and
professional initial engagement for visitors.
Mastered the management of inbound calls and client queries with
exceptional communication skills.
Vigorously pursued outstanding payments, consistently meeting
collection benchmarks.
Elevated sales team performance through dedicated administrative
support and coordination.
Orchestrated the seamless processing of employment visas, trade
licenses, and lease agreements.
Kept meticulous attendance records and crafted professional business
documents with precision.
Trusted with the meticulous handling of cash receipts and the
stewardship of the petty cash reserve.
Guaranteed the operational reliability of office equipment through
proactive maintenance schedules.
Executed banking transactions with accuracy, nurturing robust
relationships with financial institutions.
Provided robust administrative and financial clerical support, including
bookkeeping, invoice processing, bank reconciliations, and management
of financial transactions.
Maintained accurate financial records through diligent data entry for
Petty Cash, bank payments, and journal vouchers.
Produced precise and timely invoices and Statements of Account (SOA),
upholding high standards of accuracy.
Led Public Relations Officer (PRO) duties, streamlining employment visa
processes, medical testing coordination, and Emirates ID registration