Brands Coordinator
Damas International Limited
مجموع سنوات الخبرة :28 years, 3 أشهر
Reports directly to the Group Brand Manager - International Brands
Performs a variety of administrative and executive support tasks including Brand meetings and Brand Training arrangements, approval and documents processing for official trip that includes visa application, travel bookings, schedules/itineraries etc…
Establishes and maintains excellent various filing and records management systems.
Coordinates and disseminate relevant information/issues related to International and In-House Brands to the Brands Team, stores and back office.
Serves as a direct point of contact for shop inquiries on brand/collections pieces details, locations and availability.
Gather feedback and status and compile reports from Brand Managers for a specific concerns/issues whether local or overseas regions.
Timely preparation of Monthly Sales Report for International Brands to be forwarded to the corresponding Suppliers/Brand Principals.
Maintains a record of all International Brands team ( personal and official leave schedules )
Performs a variety of administrative and or executive support tasks that are highly confidential and sensitive.
Researches, compiles, assimilate and prepare confidential and sensitive documents, and brief the Administrator/Executive regarding content.
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Administrator/Executive and staff.
Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Administrator/Executive accordingly. Makes referrals to appropriate staff or provides requested information.
Composes letters and memoranda in response to inquiries.
Updates Administrator / Executive on status of issues before the scheduled meetings.
Reviews, proofreads and check all required signatories and attachments prior to submission for Executive/Administrator’s signature.
Makes travel arrangements (includes arranging and submission of all requirements for visa processing ); prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Establishes and maintains various filing and records management systems.
Arranging / Organizing meetings and appointments as well as maintaining event calendars.
Arrange/Handles issues related to personal matters with confidentiality.
Handles leasing process of newly opened shop to renewal ( including termination of contracts ) till securing Municipality Contract.
Custodian of all the Lease Agreements of the subsidiaries (around 200 shops) both electronically as well as the hardcopies for future renewals and as references.
Securing Medical Insurance cards for new joinees and processing of Medical claims for all staff in all regions ( UAE, Qatar, Kuwait, Oman and Bahrain ).
Coordinating and arranging meetings on Insurance and Leasing issues.
Performing administrative works as required.
Performs a variety of administrative and or executive support tasks that are highly confidential and sensitive.
Researches, compiles, assimilates and prepares confidential and sensitive documents, and briefs the Administrator/Executive regarding content.
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Administrator/Executive and staff.
Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Administrator/Executive accordingly. Makes referrals to appropriate staff or provides requested information.
Composes letters and memoranda in response to inquiries.
Acts as liaison between the administrator or executive, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
Updates Administrator/Executive on status of issues before scheduled meetings.
Collects and prepares materials/documents for Board meetings.
Reviews, proofreads and check all required signatories and attachments prior to submission for Executive/Administrator’s signature.
Makes travel arrangements ( includes arranging and submission of all requirements for visa processing ); prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Establishes and maintains various filing and records management systems.
Arranging / Organizing meetings and appointments as well as maintaining event calendars.
Directly reporting to the General Manager.
Creates and handles overall implementations of Company rules and regulations.
Monitors and implements administrative actions/changes, as appropriate.
In-charge of handling staff with issues related to HR policies.
Maintains an updated and accurate information on personnel/staff for performance evaluation and assessment purposes.
Ensures that staffs designated activities are being met and required administrative services are rendered.
Handle issues related to building administration such as fire alarm and other matter related to security of the premises, pest control, building and staff accommodation maintenance, housekeeping, landscaping, compliance on municipality requirements for operations, etc..
Supervises and maintains stock always available for office staff ( office supplies and canteen items ) and particularly for production staff such as ( factory ) tools and consumables, uniforms, safety equipment etc.
Attend and perform first-aid on injured staff. ( Certified First Aid Attendant by Cedar - Jebel Ali Hospital )
Coordinates with Government agencies regarding license, certificates and other documents necessary for proper operations of manufacturing divisions ( factory ).
Performs such other tasks and assumes such other responsibilities as may be required by the General Manager.
Directly reporting to the General Manager.
Deployment of manpower on designated sites depends on work demands.
Regularly check status and developments of the sites.
Coordinates with the Contractor regarding work related issues.
Preparation of Accomplishment report for Invoicing with reference to Contract Agreement.
Represents Company in Meetings held by Contractor.
Perform administrative works
Ensures that Company Rules and Regulations are being carried out and followed.
Manages day-to-day activities to ensure smooth operations.
Inform the Consultant of the regular flow of work and prepare daily report.
Ensures Company Health & Safety standards are followed at all times.
Preparing all material requisitions for procurement.
Responsible for supervision of Site and Site Engineers, Foremen and Electrician.
Coordinate with Labor Supplier on issues related to laborers, work timings, rules and regulations.
Review, process and maintain staff time records.
Assurance of quality in uniform standards, equipment, supplies and tools necessary to perform all required functions.
Perform other duties and special project functions as assigned by the Consultant.
Cum Timekeeper :
regularly check the attendance ( morning and afternoon ) of all Staffs and laborers and prepare attendance report weekly and at the end of the month for record/payroll purposes.
Cum Purchaser :
outsourcing and buying of required tools and materials needed in the site
Cum Material Controller :
prepare material requisitions and deliver it on the specified area
Plans, organizes, and directs production, administrative, and warehouse activities to meet or exceed established production goals in a cost-effective manner.
Coordinates with managers and supervisors to establish production and quality control standards.
Develop processes and procedures, implements, and maintains processes, procedures, and programs to improve the safety, productivity, and profitability of the operation.
Read and analyze reports in order to measure productivity and efficiency.
Reviews receipt of all materials to ensure purchase orders are open/ exist and the quality and quantity of materials received is correct.
Maintain documentation to reflect the effectiveness and efficiency of department activities.
Maintaining inventory accurately and efficiently.
Ensures the security and accountability of materials and goods with inventory control.
Provides leadership, communication, and coaching to employees; cultivates a motivated employee environment of trust, teamwork, accountability and self-confidence.
Ensure warehouse meets any and all certifications and company standards for safety, efficiency and cleanliness.
Prepares all required reports and correspondence.
Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
Warehouse layout to optimize floor space and promote efficiency.
Ensures that operational supplies are on hand and available at all times and manage accurate material supply to production operations.
Handles and screens all telephone calls.
Prepare and arrange documentation regarding shipment.
Performs administrative tasks as required.
Responsible in the issuance of all precious metals, precious & semi-precious stones to the controller.
Assigned to check, prepare & monitor materials needed for all the job orders.
Prepare all the necessary documents before the pricing of finished job orders.
Assigned to check the quality of finished items and arranged it for shipment including pictorial & packing.
Active in providing ideas for the improvement of the quality of the products as well as in production process.
Prepare weekly and monthly status of items in process as well as the availability of stocks.
Assigned to check all in-house documents (including documents circulating in the production).
Responsible in checking the availability of all materials needed before opening a certain job order.
Carry out the quarterly inventory of all raw materials (i.e. precious and semi-precious metals and precious and semi-precious stones including rough stones), finished items and on the spot inventory on the stocks issued to the workers.
Sorting, categorizing and arranging all documents well to facilitate access to these records when needed.
Record all correspondence, reports and other data dictated.
Directly issues all materials to the worker.
Task to monitor labor hours of all job orders.
Prepare all necessary documents needed for processing of raw materials into finished items.
-Check the validity/authenticity of movie tickets.
-Assist moviegoers/customers inside the movie house/theater.
-Check the appropriate age of the customers if it fits the required age limit of a certain movie.
-Assigned to pack/bag all grocery items and assist customer until he/she leaves the grocery store.
-Assist customer to locate hard to find items.
-Keep all the customer’s belongings, once assigned in the package counter area.
Member: Tariff and Customs Honor Society