Leonardo Manio

• Responsible to provide a full range of secretarial and administrative support activities inclusive of highly confidential and sensitive matters to ensure smooth operation .

Palace Consulting Engineers ( Oct 2013 -Present) - Administrative Executive / Secretary
Head Office, Riyadh, Saudi Arabia
➢ Maintaining, updating and filing Operational Documents
➢ Maintaining and Updating 201 Files with 300 personnel
➢ Maintaining and Updating digital copies of (iqama, passport, health card, Proponent ID, Vehicle informations, contact numbers & e-mails account)
➢ Maintaining, updating and tracking daily transactions of documents through MS Access program
➢ Overall assistance in admin works
➢ Secretarial and administrative support to the Senior Consultant
➢ Collating new hire document requirements (CV, Work Experience, Diplomas, iqama, Passport, Bank Account, Saudi Eng'g. Council Card, Pictures etc.)

Mohammad Al Mojil Group (Feb 2008 to July 2012)
Human Resources Secretary /Executive Secretary (Reliever)
Head Office, Dammam, Saudi Arabia

➢ Responsible to provide a full range of secretarial and administrative support activities to the HR Manager/ (CEO / VP Finance-Reliever), inclusive of highly confidential and sensitive matters to ensure smooth operation of the Human Resources office whereby role will include key responsibilities such as:
Organize daily incoming correspondence, make preliminary assessment and handle/respond as appropriate.
Manage the Human Resources Manager's diary and ensure that trace file is checked and action on a daily basis.
Maintain all employees files and handle telephone calls as per company's standard and take messages and prioritize where necessary.
Prepare, assemble and distribute various reports and documents.
Keep calendar constantly updated to facilitate appointment and meeting schedules.
Establish and maintain various filing/records/database of confidential files, trace pending items and follow up as appropriate (MS Access system monitoring)
Arrange for various meetings (executives / board meetings) and take minutes.
Coordinate daily communication and briefing between the Human Resources Manager, Government Relations Officer, etc.
Organize business travel arrangements and other duties as assigned.
➢ Assigned as 'Executive Secretary' to Pres. /CEO, VP-Finance as a reliever.


Human Resource Officer (Travel & Records Section)


➢ Responsible of Records Section, maintains/updates and keep records of all official documents, letters and other related matters to ensure confidentiality and systematic retrieval of information.
➢ Maintain the availability of all 201 files with 15, 000 active personnel.
➢ Retrieving copy of Passport & Iqama for ID documentation for different project.
➢ Retrieving and printing soft copy of pictures from computer needed for ID documentations
➢ Documentation of correspondence through employees 201Files (e-mails/memo)
➢ Uploading and downloading new hires digital pictures to SAP
➢ Receiving, recording, filing, reproduction, distribution, updating and protection in accordance with the safekeeping of all important documents.
➢ File in controlled manner all identified documents collected through HR
➢ Monitoring office supplies and stationeries.
➢ Responsible for Regular Vacationers flight booking & e-ticketing
➢ Updating Vacationers flight details database
➢ Receiving passports with Exit/Re-entry Visa for booking
➢ Monitoring and safekeeping of passport/visa for disposal
➢ Provides list of vacationers to travel agents for proper bidding
➢ Receives e-tickets from travel agents and attached to corresponding passport/visa
➢ Sending and monitoring of passports with e-ticket to various projects.

Supreme Retail Services (UK)
Warehouse Operative Retail - PX
2005 - 2006
Kabul, Afghanistan

➢ Receives goods from Dubai thru Air Cargo (fresh, dry, beverage and Frozen/chilled items)
➢ Goods-in arrival manifesting for system downloading (Retail Pro WMS (warehouse monitoring system))
➢ Organizing goods to proper pallets and containers.
➢ Receiving orders from main PX and other shops.
➢ Organizing orders from various outlets and scanning to PDT (hand-held scanner)
(Personal data transfer) for system downloading and printing slip-out
➢ Transferring goods to various outlets.
➢ Printing barcodes for non-barcodes items.
➢ Monthly inventory controlling or (stock take)
➢ Safekeeping of high value items.
➢ Daily temperature monitoring (freezer containers)
➢ Daily sealing of containers

Wide Wide World Express Corporation
Operations / Special Accounts Supervisor
2004 to 2005
(Formerly known as DHL Philippines Corp.)
Manila, Philippines

➢ Overall in charge of night shift operations HSBC credit card processing for delivery.
➢ Overall in charge of operations Digital Telecom shipments (Digitel) (cell phones, sim cards, sim packs, statements of account and other material) processing for dispatch and delivery.
➢ Supervision of shipments sorter personnel.
➢ Downloading database file from server and sending file to clients.
➢ System program updating to operations compatibility.

MET Delivery, Inc
1995 to 2004
(An affiliate of DHL Phils. Corp.)
Manila, Philippines

Data Management Supervisor
➢ Overall in charge of company's computer system networking and database management. (System support for billing attachment, customer services, and client customized report request, local area networking maintenance and other database support)

Gateway Operations Supervisor
➢ Overall in charge of Gateway (incoming and outgoing shipments) operations. Receiving, encoding, sorting, manifesting, safekeeping and dispatching.
➢ Overall in charge daily dispatching and receiving of shipments (documents & parcels)
➢ Supervision of gateway personnel.


Warehousing Projects Supervisor
➢ Nokia Spare Parts Management (SPM) for Smart Communications (warehousing, inventory, controlling & logistics support)
• Providing countrywide services of spare parts request of all cell sites of the service provider.
• Warehousing, controlling of spare parts inventory and disbursing of faulty units to the regional repair center (Finland or Singapore)
➢ Citibank Merchants check & rewards delivery. (Warehousing and distribution)
• Providing delivery of rewards item/s for the cardholder accumulated points
• Providing delivery of checks to the Banks merchants and supplying operational supplies for credit transactions
➢ TV Shopping Network (Warehousing, inventory, delivery and logistics support)

DHL Philippines Corporation
1991 to 1995
Manila, Philippines

Remittance Coordinator
➢ Voucher and check preparation for dispatch and delivery.
➢ Encoding consolidated reports to system program.

Credit Card Coordinator
➢ Citibank credit cards pick-up / delivery monitoring and dispatching
➢ Coordinating with client representative.

Data Encoder
➢ Waybill encoding for the monthly sales monitoring.

Supply Officer
➢ Dispatching of operational supplies to couriers.

National Statistics Office
Census Representative
1990 to 1991
Cavite, Philippines

➢ Building census, location mapping and gathering household information.

I.T SKILLS
➢ Microsoft Office, Adobe Photoshop, Internet, Emails
➢ System Application Program (SAP) Enterprise Resource Plan (ERP)
➢ Database Management System - Oracle version 10g
➢ MS Access