Admin Assistant cum Receptionist
halliburton worldwide ltd
Total years of experience :7 years, 1 Months
Experience in handling switchboards for Nortel PABX and CISCO IP Phone Systems
Updates the directory for the office/operational areas/ customers/suppliers/ relevant agencies
Monitoring and applying of gate passes for all offshore assigned Halliburton employees. (RLIC pass, QG 3&4 pass, TOTAL pass, QPD pass, OXY pass, QP- Dukhan Pass etc.)
Provides over all management of the Office Store Room/ carries out proper inventory of office supplies / ensures the availability of items as needed
Takes charge of hotel reservations for guests’ accommodation / Business Meetings and Presentations/ and other Social Functions
Acts as coordinator for dispatching of Tenders / Invoices / Couriers / Correspondences/ etc. and keeps a filing system for all incoming and outgoing items
Receives QTEL bills (departmental/residential) / registers / dispatch
Monitoring and ordering of Office Supplies and provision for the Company and Creating Purchase Requisition in SAP.
Entering of Halliburton employees timesheets in SAP
Filing of Invoices/Travel Requests/Travel Authority Forms/Ticket Copies/ other supporting documents for Accounts Dept. / Human Resources/ Government Relations/Administration Dept.
Creates a travel request for employees offshore and onshore/commuters
Receives invoices / ensuring that required attachments are complete / acknowledge receipt
Doing Flight bookings thru Carlson Wagon lit tool
Answer telephone calls politely and transfer to appropriate consultant.
Responsible for all clerical works through Microsoft application.
Meet and greet clients and visitors.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Responsible for updating, entering, replying for the suitable applicants in the x-press net system
Responds to job seekers inquiries trough phone, e-mails, and faxes.
Or any other clerical or administrative jobs as and when required
Answer phone calls, and transfer it to the concern person
In charge of making local and international calls.
Responsible to answer queries from customers such as the map location of the office, referring them to IT support staff if it’s regarding technical matters.
Preparing invoices and coordinates with the driver to whom it will be given.
Responsible for making dummy invoice as per the accounts advised.
Making weekly report regarding the status of invoices that has not been send back to accounts stating the reason.
Filling of documents, recordkeeping, schedule appointments and meetings.
Performs other related duties as required
Organize and coordinate meetings conferences travel arrangements
Arrange flight and hotel bookings.
Responsible for all the clerical works in the office
Responsible for making Purchase Order
Scanning, internet browsing, faxing-mails and recordkeeping.
Performs duties as per managements required.
Receive written prescription or refill requests and verify that information is complete and accurate.
Maintain proper storage and security conditions for drugs.
Answering telephone inquiries, stocking shelves, and handling money
Assist customers by answering simple questions, locating items or referring them to the pharmacist for medication information
Mix pharmaceutical preparations according to written prescriptions.
Compounds preparations according to prescriptions issued by medical, dental, or veterinary officers. Pours, weighs, or measures dosages and filters, or dissolves and mixes liquid or soluble drugs
Maintains files and records and submits required pharmacy reports.
Fill bottles with prescribed medications and type and affix labels.
Follow up the pharmacy stock.
Dispensing medicine and provide customer service
Registration of the incoming, expiry, daily prescriptions and controlled medicines.
Using the computer system to enter invoices and sales of the pharmacy
Using the computer system to enter invoices and sales of the pharmacy.
Registration of daily prescriptions and controlled medicines
Ensures validity/accuracy of prescription, Double check drugs with prescription before issuing to costumer
Make specific therapeutic recommendation and provide drug information.
Attends to costumer inquiries on technical matters related to drugs such as on generic medicine, dosage, etc.,
Registration of daily prescriptions and controlled medicines
Responsible in drug categorizing and managing drug products
Negotiate with the medical representative.
Responsible for both analytical and statistical inventory.
Answer Customers and Doctors calls.