HR & Admin. Secretary/Training Coordinator
LAMPRELL ENERGY LTD.
Total des années d'expérience :23 years, 11 Mois
HR & ADMINISTRATION SECRETARY & TRAINING COORDINATOR reporting directly to the HR Operations Manager. Provided executive support to the Group HR Manager and the VP for HR and Administration, took down, transcribe and circulate Minutes of Meetings.
ADMINISTRATOR/PUBLISHER of the HR & Admin Department in the Lamprell Connect (company’s intranet). Published the following: HR & Admin.- related Internal Memorandum & Announcements, photos, designation & department of newly joined employees in the New Arrival Section of the Lamprell Connect, Birthday celebrants’ photos & greetings, Employees’ accomplishments/awards/anniversaries, Employment vacancies (internal and/or external) with detailed Job Descriptions from Recruitment Dept. In coordination with IT Department, posted the final results of social & sports events like Lamprell’s Got Talent (LGT), Annual Management & Clients Golf Day, football, basketball, bowling, cricket, badminton, etc.
TRAINING COORDINATOR - Organized employees’ local in-house, external and foreign training from departments’ nominations, sourcing training providers, payment to actual training proper and circulation of training certificates. Prepared Powerpoint presentations for internal Lunch and Learn Skills Training.
COMPANY’S SOCIAL EVENTS COORDINATION - Assisted the HR Manager for Social Events in organizing company- sponsored social & sporting events like bowling, badminton, football, cricket, basketball, Lamprell’s Got Talent, Annual Management & Client’s Golf Day and HR & Adm. Inter-department get together parties.
OTHER ADHOC DUTIES - One of the 3 Fire Wardens of the HR & Adm. Dept., In-charge of Printer & Scanning Machines fault reporting & maintenance, organized HR & Admin’s inter-facility monthly birthday celebrations.
Key achievements (cost saving initiatives):
• Published time-sensitive announcements, memorandum and correspondences via our intranet.
• decreased paper wastage by scanning and saving documents directly on my PC especially
Training feedback forms and certificates and petrol receipts for reimbursements.
• Efficient use of the Outlook calendar in monitoring monitor meetings/presentations and alerting the attendees at least a day then 15 minutes before the actual event.
• Actively participated in the Bright Ideas initiative where we monitor the suggestions of employees towards cost savings. Each one of us in the team was given the task of following up suggestions directly from the Owners. I usually closed the suggestion even before the deadline.
• Consistently one of the top notchers in submitting our monthly SOAP (Safety Observation Audit Program) cards. It is a program where we looked for safety hazards within the office and even in the yard. We need to submit at least 3 cards a month. I usually have 5 or more SOAP cards a month.
• Coordinated with our IT/ERP team with the approval of my line manager to get refresher training to be up-to-date with technology, the latest of which are the iExpense and iProcurement.
Provided secretarial & administrative support to the newly-integrated Sharjah Facility Team composed of General Managers Sharjah Facility; Operations Manager, from Lamprell and the EVP and VP from MIS.
Provided comprehensive, high-level executive secretarial/administrative support to top-level senior executives and company management. Ensured that the functions, operations, and priorities of the concerned top level management are effectively performed.
Site Project Secretary to MIS’ client Anadarko, Arco, Qatar (formerly BP-Arco Qatar) for its Al Rayyan Oil Development Project. Provided high level senior secretarial, administrative and other miscellaneous services to the Site Project Management Team (SMT) composed of more than 30 members; in addition to Operations Staff, Vendors and Subcontractors. Coordinated and liaised with the Project Management Team (PMT), the Doha Main Office and the Al Morjan Offshore Office.
Secretary to the Managing Director for more than ten (10) years. The company was dealing internationally with branded watches, jewelries and export quality readymade garments
Bachelor of Science (BS) programs in business management offer training in administrative duties, financial responsibilities, and physical resource control related to commerce. Specialization options include marketing, public administration, healthcare management or human resources. These programs typically include around 120 semester hours of coursework, which can be completed in four years. A high school diploma or the equivalent is generally required for admission. We, students in business management bachelor's degree program develop skills in leadership, conflict resolution, employee supervision, and the promotion of a positive work environment. We examined theories of economics, consumer buying power, ethics, corporate responsibility and budget analysis to learn how to maintain fiscal health within organizations. Course topics, among others, included: • Business communication • Supply management • Quantitative analysis • Organizational behavior and management • Business law, taxation and policy
We have learned basic office skills such as telephone etiquette, keyboarding skills and general office procedures. We also gained basic computer skills and familiarity with software programs such as word processing and spreadsheet. Program coursework included seminars, hands-on lab work and internships. We learned how to perform business record keeping, filing and database management along with customer service and cashiering skills. Course topics included: • Payroll accounting, corporate taxation, financial accounting • Records management • Stenography/speed writing • Keyboarding, computer applications and concepts • Administrative office management • Business communications, business mathematics These 2-year program allowed us, students, to specialize in an area of study, including business management major in management or marketing.