Accounting assistant
Spectrum Digital Print Solutions DIFC
Total des années d'expérience :12 years, 0 Mois
Maintain A/R records; prepare statements; bills and invoices; process payments; respond to customer inquiries regarding accounts status; reconcile A/R ledger to ensure that all payments are accounted for and properly posted.
Managing accounts receivable for over 100 clients, monitoring for nonpayment and delayed payment. Performing follow up calls on past due accounts in a professional and courteous manner. .
Prepare cash and check payments for bank, totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips, making deposits at the bank for the daily cash sales. .
Generate monthly and annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity. Keep management informed of any specific issues.
Nurtured healthy customer relationships to ensure timely payments. Resolved clients billing issues.
Slashed average days sales outstanding from over 90 to <30 significantly improving cash flow.
Delivered accurate and on time monthly financial closing for A/R functions.
Verifying and reconciling supplier’s invoices. Matching invoices to the relevant documents like PR and LPO before posting to accounting system.
Ensuring that the payment of invoices is completed within a timely manner and in accordance with payment terms. Preparation and releasing of payment (cheque/cash).
Prepare monthly payroll in excel format and maintains information by collecting, calculating and entering data.
Prepare and submit reports with payroll information to supervisor.
Deal with complaints and questions regarding payroll from employees and upper management.
Manages the day to day administrative functions such as: Handles incoming information, and documents which flow through the office, ensures timely handling of sensitive material. Manages the general email for the office.
Organize business itineraries, travel arrangements, corporate travel management including personal vacation tickets and hotel reservations for some of employees from time to time
Archiving company legal documents and records such as contracts, terms of business, etc.
Update internal databases with new hire information.
Preparing monthly payroll in excel format and SIF file for WPS.
Gather payroll data like bank accounts and working days.
Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
Schedule job interviews and contact candidates as needed
Maintaining physical and digital personnel records like employment contracts.
Create and distribute guidelines and FAQ documents about company policies
Organizes and maintains filing and tracing systems for hard and soft copies of confidential information.
Providing support to the Accounting Department.
Processing transactions, issuing checks, and updating ledgers.
Manages the Director’s diary, books appointments and arranges meetings and updates as required.
Arrange meetings of the Managing Director.
Monitors the Director’s email inboxes when he is out of the office or at meetings and takes action as necessary.
Handles and screens calls and visitors for the Directory
Manages business travel and accommodation bookings for the Director and occasionally for clients.
Associate Degree in Computer Technology