Litty Mathew

Role and Responsibilities:
 Responsible for day-to-day Document Management workload.
 Support technical project team and other departments.
 Perform document control duties, which includes: registering all the incoming and outgoing
correspondence, transmitting drawings and documents and other related documentations from Project
Site.
 Can provide daily admin roles as well as project division secretarial roles to the project team and
department for proceeding efficiently and without difficulties during the operations.
 Provide personal and technical assistance and clerical support to the Project Control Team as required.
Duty includes: assistance and support to Company Representative, Project Control Manager and
Discipline Engineers.
 Responsible for managing emails, queries and distributing to the concerned personnel for their
information.
 Consolidate all progress report/s from Project Site and submitted to each department head for weekly
progress report and project cost and schedule.
 Maintain and arrange schedule of all the engineers assigned for weekly meetings. Duty includes set-up
and coordinate meetings.
 Maintain the Project Master Document Register for tracking all technical and non-technical documents.
 Prepare expense report such as (Travel Order, Medical Expenses and other personal business).
 Compiling all related invoices for the expense report and travel order for record and back-up.
 Provide other related documents such as drawing, transmittal and other specification needed during
the audit.
 Responsible in monitoring stationary in-entry, supplies and purchasing of orders.
 Maintain confidential records and files.
 Distribute all the technical documents issued by the Contractor to all relevant Engineers as well as
Department Heads
 Highly driven for results & excellence, with the ability to achieve results by effective co-ordination
within the team and with other internal departments
 Demonstrated skill in achieving results in all key operational metrics while retaining highest customer
satisfaction
 Adept at networking skills, initiating and developing relationships with key decision-makers internally
as well as in the business circle.
 Innovative, persuasive & passionate team player, with very strong communication and interpersonal
skills
 Logical thinker making credible and winning arguments to persuade decision makers both internally &
externally
 Zeal to share knowledge & ability to cope with pressure without unduly compromising delivery.

Providing clerical and administrative support to staff of the Human Resources department.
 Collecting, sorting and distributing any incoming job applications.
 Maintaining employee personnel files.
 Monitoring the work of recruitment agencies.
 Developing employment related records.
 Making decisions in the absence of senior HR executives.
 Updating the HR calendar with important dates.
 Following up all human resource calendar activities.
 Directing and implementing training programs.
 Dealing with employee complaints and grievances.
 Organizing inductions and training for new employees.
 Updating employee records with holiday requests, payroll changes and any leave due to illness.
 Keeping bulletin boards up to date with current information.
 Handling new hire paperwork.
 Responding to letters, emails and general correspondence.
 Maintain employee’s annual leave and medical leave records.
 Preparation of bank reconciliation statement, handling petty cash.
 Developing financial reports for fore-casting, trending and results analysis.