HR Executive
DX Contracting LLC
Total years of experience :12 years, 4 Months
A. RECRUITMENT:
• Browsing of CV and scheduling interview for shortlisted candidates.
• Ensures all documents/approvals are obtained before rolling out offer letter.
• To ensure cost effective recruitment through the use of appropriate source.
B.VISA PROCESSING:
• Collecting and submitting all visa related documents to PRO for visa application.
• Arranging employees for visa medical and visa renewal etc.
• Maintain a tracker and record the files, both soft copy & hard copies for the visa’s applied.
• Summarize all the info of group visa & report to the HR Manager upon the request.
C.ON BOARDING FORMALITIES & PROCESSES:
• To arrange and ensure that all the tickets are booked before the visa expiry.
• To arrange accommodation & airport pick for the new joiners arriving on the specified date.
• Prepare and verify the documents submitted by the hired candidates are as per the company standards.
D. OFF BOARDING FORMALITIES & PROCESSES:
• To assists in preparation of all necessary documents related to government such as visas, cancellation, termination, absconding.
• To facilitate the separation process for resigned / terminated colleagues.
• Preparing and arranging for final settlements and other benefits.
• Liaison with PR team for visa cancellation and repatriation tasks.
• Arranging the repatriation ticket for resigned or terminated staffs as per the entitlement.
E. HR ADMINISTRATION:
• Responsible for processing passport, visas and managing the Visa related reports and monitoring Employee’s File management.
• Maintaining employee’s records, communicating HR policies & across the organization at all levels.
• Maintaining and track employee benefit administration such as leave records, Sick leaves, ticket entitlement info etc.
• Preparing and submitting all relevant HR letters/ documents/ certificates as per the requirement of employees in consultation with the management.
• To ensure that company rules and regulations, standard operating procedures and instructions are being followed by all team members.
• Processing the leave application forms & arranging for the leave payments.
• To draft and circulate the policy for the organization, considering the benefits of both employee & employer.
F. PAYROLL PROCESSING:
• To check the time cards are duly filled and sending incomplete time card to the respective line manager for approval.
• To generate monthly payroll by considering transfer of advance, new joined, exit of employees, addition and deduction of any sorts.
• Arrange salary account for newly hired employees.
• Preparing the SIF file and transferring the salaries to employee account.
• Preparing pay slips and other reports as per management requirement.
• Answering staff payroll queries.
• Preparing and submitting all relevant HR letters / salary certificates/ salary transfer letters as per the requirement of employees in consultation with the management.
• Update the employee benefit such as sick leaves, annual leave, ticket entitlement etc.
• Record the leave period of employees, manage the balance and provide the balance on request.
G. MEDICAL INSURANCE:
• Managing company’s entire insurance activities.
• Collecting information of all the insurance providers to get the best deal as per the company standards & instructions.
• Applying medical insurance for newly hired candidates and deleting the resigned ones.
• Contacting the agent for issues related to the medicals.
• Providing info related to the medical insurance to the staffs upon the request.
H. PERFORMANCE APPRAISALS:
• Monitoring the dates for Probationary and Annual Appraisals.
• Assisting supervisors/line managers in conducting the appraisals.
• To ensure that meaningful appraisals for all staff are carried out on a regular basis.
• Handling all HR related work of almost 2000 employees on daily basis for 7 different divisions which includes Construction, Real Estate, Furniture, Hotel, Travel & Tourisms and Logistics.
• Preparation of offer letter and personal file in which employee’s all certificate and other supporting documents are filed for further reference.
• Using attendance software known as TAMS (Time Attendance and Management System), tracking daily attendance and preparing attendance report on daily basis.
• Generating Absent and Late Deduction Memo for the employees and getting the approval.
• Using ERP system preparing salary for group i.e. more than 2000 employees.
• Updating employee database such as Salary increment, addition of allowance, interoffice transfer, change in designation, change of bank account etc in Paymanager.
• Updating all deductions such as absent deduction, late reporting deduction, salary advances, loan, mobile bills, traffic fines, social insurance deduction etc. in Paymanager.
• Updating overtime in Paymanager for labors as per the attendance cards received from sites.
• Processing & finalizing the salary for all division by end of every month.
• Generating Bank Transfer Letters and transferring the salaries to employee accounts.
• Preparing pay slip and other payroll related reports according to management request.
• Preparing all Settlement such as Annual leave settlement, Emergency leave settlement, service termination settlement, Resignation settlement.
• Preparing rejoining memo for employees returning from leave and getting the approval.
• Coordinating with PRO for all visa related activities like new visa, visa medical, resident card, cancellation of visa, renewal of visa etc.
• Providing medical approvals to employee for hospital visit and keeping the records of hospital visit dates and related medical bills.
• Arranging Air ticket for employees going on Annual leave or Final Exit if eligible.
• Coordinating with vehicle in charge for tracking company’s vehicles and keeping the record for traffic fines and damages, vehicle maintenance, petrol and diesel etc.
• For Omani Employees coordinating with PRO for cancelling Social Insurance after resignation.
•Day to day updating of company master employee list by follow up with HR and Admin Departments.
•Receiving and updating new offer letters, employee increment letters etc.
•Updating of employee master payroll.
•Monthly preparation of attendance sheet by coordinating with various departments and site office.
•Receiving monthly backups for attendance, verifying and updating it in master list (Emergency leave forms, Sick leave forms etc).
•Maintaining employee leave details and updating.
•Computation of salary according to attendance received.
•Tracking of employee salary advances and adjusting in salary.
•Tracking of employee other earnings and deductions, then adjusting in monthly salary computation.
•Preparation of employee retirement list and updating with other departments.
•Preparation of employee retirement benefits (full and final settlements).
•Preparation of bank transfer letters for salary transfer.
•Updating monthly salary details in ERP.
•Preparation of monthly salary slip and distribution.
•Calculations of employee leave salary and final settlement.
•Preparation of monthly salary report.
•Preparation of indemnity report.
•Reporting all details regarding salary to the top management.
•Efficiently handling entire spectrum of matters pertaining to accounting transactions, preparation of Bank Reconciliation, maintenance of Monthly Accounts and Reports while ensuring adherence to accounting norms.
•Instrumental in administrative matters, ensuring proper implementation of administrative policies and providing necessary support to the Management in terms of administration.
•Successfully monitor the requirement and optimum utilization of funds as per approved guidelines.
•Monitoring requirement and optimum utilization of funds as per approved guidelines and procedures. Identifying idle funds generated due to variance between Budgeted and Actual and control funds required for accomplishing tasks.
•Keeping track of MIS reports to provide feedback to top management on profitability, budgetary control etc.
•Handling Petty Cash & Banking Activities.
•Prepared and maintained reconciliation statements, accounts payable and receivables; efficiently carrying out accounts reconciliation in conformity with accounting standards.
•Monitored Bank Transactions regarding internal transfers, payment orders etc.
•Issuing cheques, maintaining the record and review upon
•Handled various tasks related to data entry and preparing reports for Group reporting purposes.
•Implement systems & procedures for the preparation & maintenance of statutory books of accounts, reconciliation statements and financial statements including Receivables and Payables.
•Registering Supplier invoices.
•Checking invoices and booking in system time to time.
•Checking internal bills and booking in system.
•Looking of receivables and payables.
•Follow up pending invoices.
•Approving of aged payables
•Informing to supplier/vendors regarding payment ready status.
•Preparing and issuing cheque or bank transfer for suppliers/vendors.
•Maintain details of cheques issued and updating in system.
•Collection and deposit of cheques.
•Preparing and paying employee salaries and other benefits.
•Responsible for investigating and resolving creditors invoices queries.
•Receiving petty cash and handling it.
COMPLETED MBA WITH A SPECIALIZATION IN FINANCE