Lorela Cortez

• Performs, coordinates the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between project operations, engineering disciplines, and other related support groups.
• Establishes and maintains a library of reference documents.
• Work involves the processing of permanent, long term, short term, and vital records in all media forms, including the scanning or filming of records and management of records in a digital format.
• Ensures that pre-established requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Expedites review, signature approval, and release of supplier and internally produced project documents.
• Establishes and maintains files and computerized indexes for active engineering documents.
• Generates electronic/hardcopy reports as needed by the project or management.
• Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).
• Prepares transmittals for engineering documents and requisitions.
• Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.
• Establishing and maintaining a record of controlled documents on distribution.
• May monitor space requirements for project personnel to allow sufficient lead time for personnel placement as staffing requirements increase or decrease.
• May coordinate moves, placements of desks/files, telephone, etc.