Lorelie Leona

operation of the office by overseeing administrative duties,
providing secretarial support, managing basic accounting tasks,
and handling logistics coordination.
• Office management
• Financial and recordkeeping duties

• Receiving and shortlisting of all applications

• All around office jobs, from Receptionist, Secretary,
Accountant, Document Controller, Project Coordinator, to HR.

• Handling all the receptions work - from screening of all the
telephone calls to receiving of incoming documents as well as
giving assistance to all the visitors & clients.
• Responsible for the Purchase Order using the SAP Business One
System.
• Transacting with the Suppliers regarding all the Purchases
made (availability/delivery date/receipts).
• Providing assistance to the Operations Department, mainly to
Project Managers, Designers and Site Inspectors;
• Material Submittals
• Project Report
• Document Control
• Emails related to Project
• Meeting Schedules
• Preparation of Contracts / Agreement
• Office Management;
• Office Supplies maintenance and requisition
• Assistance to call and monitor the technical team during
computer problems and troubleshooting.
• Noting of all the meetings scheduled for our MD

• Provide Administrative Management to ensure that business
operations are maintained in an effective, up to date and
accurate manner.
• Reporting directly to MD and top management.
• Type correspondence, reports and other documents.
• Maintain office files (all documentation for Projects; including
letters, affection plans, submittal and transmittals).
• Open and distribute the mail to the concern person, as well as
informing the MD for all the emails that we received and
making sure that it will be kept on the file, Project Wise & Date
Wise.
• Take minutes at meetings for MD awareness and future
reference.
• Basic Accounting; Preparation and Payment of Offices
Monthly Utility Expenses such as DEWA, Etisalat and Internet.
• Coordinate repairs to office equipment as well as preparing
the monthly requisition for Office Stationery and Grocery
Stocks.
• Basic HR Management; Provide individual files for all the
Employees and making sure that all the IDs and other
documents is up to date and well managed.
• Provide Receptionist services
• Greet and assist visitors (Clients and Engineers)
• Answer all phones incoming and outgoing (4 incoming lines
and 25 extensions to be assist whenever they want to call
outside.
• Record all Calls (Incoming & Outgoing) and making sure that
before end of the day, it will check and reviewed by MD.
• Direct calls and respond to basic inquiries.
• Receiving of all submitted documents.
• Provide support to Council to ensure that Council is provided
with the resources to make effective decisions.
• Maintain confidential records and files
• Maintain records of decisions
• Arrange for payments for Company Expenses
• Providing help to Top Management

• Review files, records and other documentation of the
employee to obtain information for the company files.
• Complete work schedule, manage calendars and arrange
Memorandums.
• Responsible for the Company Staff documents and 201 file.