Lovella Leiza Leyva

Coordinate and Liase with Procurement Managers and Purchase officers all concerns and project issues.
Coordinate payments to accounts department to ensure payments is being done on time to avoid delays on delivery of materials in site.
Finalize details of orders and deliveries and Ensure timely and cost effective logistics plans.
Develop and maintain effective and good relationships with suppliers.
Sending / Transmit important documents like technical submittals, Data Sheets Pre-qualification documents, samples to site for approval.
Generates request for quotations and sending to the selected suppliers.
Responsible in preparing comparison evaluation sheet to be submitted for contract committee approval.
Prepares material requisition and manages approval process.
Responsible in preparing compliance confirmations to the selected suppliers.
Generates LPO and IPO in the System
Registering and entering approved MR’s in the system
Handles all Administrative works such enquiries, answering phones calls and emails
Responsible in handling & arranging shipments and make it sure that delivery will be done on time at site.
Searching reliable and approved suppliers.
Responsible in preparing letter correspondences, memo’s, request, LOI, Annexure, Copy of intended annexures, Cheque & Telex Transfers request, Opening LC etc.
Creates Material coding in the system.
Registering new suppliers in the system.
Other duties and responsibilities as needed

Coordinate with clients and Consultants
Prepares Minutes of the Meeting
Handles Administrative works such as employees profile per project etc
Monitors Project progress and development
Responsible in arranging hotel bookings and e- tickets of the managers and staffs
Handles all enquiries, answering phones calls and emails
Responsible in handling & arranging appointment meetings of the General Manager
Other responsibilities and duties as needed
Responsible in preparing letter correspondences

Coordinate with clients on order follow up.
Coordinating Sales Order Processing with Warehouse and other divisions
Processing of customer orders
Generating Sales Invoices through Sage System.
Order Reconciliation and support to sales team.
Prepare Weekly Sales report and back orders of customers.
Handles enquiry and sending quotations to the customers.
Monitor and Update Sales status to management.
Preparation of import and export shipping documentation.
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Handles online JAFZA and DAFZA Government transaction.
Prepares online application of employees’ visa, visa renewal. Pro cards, empost card, vehicle registration and other Government transaction.
Maintain all employee related records - such as renewal of visas, renewal of passports, obtain tourist / business visas, update medical records, maintain and update training records, leave records etc.
Responsible in Hotel and Airline booking of all managers, staffs, visiting NDT crew from UK office.
Handles all Employee Medical and Vehicle insurances.
Maintain and distribute reports and provide support to management on tenders and project based work.
Perform general clerical duties to include but not limited to photocopying, faxing, filling, and mailing.
Maintain hard copy and electronic filing systems.
Coordinate and maintain records for office phones, computer hardware and software, vehicles (log book-mileage, service timing, weekly condition check tyres, battery, solution, etc.. and list of key holders.
Setup and coordinate internal and external meetings and taking down minutes of meetings when requested.
Provide office orientation to new employees.
Responsible in coordinating PC related technical problems and maintain PC inventory.