HR Assistant
Vista Group
Total des années d'expérience :16 years, 1 Mois
❖ Assist HR Manager with recruitments, shortlisting CV’s & scheduling interviews.
❖ Assist with day-to-day operations of the HR functions and duties.
❖ Maintain digital and manual records of employees.
❖ Preparing Offer Letter and other documents for onboarding and off boarding
❖ Processing employment visa at DMCC portal
❖ Processing dependent visa and golden visa application
❖ Coordinating with the travel agents for the air ticket and hotel booking
❖ Processing Medical Insurance of the staff and medical reimbursement by coordination with the insurance brokers.
❖ Prepare all employee request such as NOC, salary certificate and employment certificate
❖ Applying different country visa through VFS and online.
❖ Received all PO and Contract Agreement from the sales team and log into the Tracker
❖ Prepare all Invoices, PO and Credit Note.
❖ Maintain and update the sales record and customer records
❖ Update the payment received and advise the sales team to follow up all the due date invoices.
❖ Prepare cheque payment for the suppliers
❖ Bank Reconciliation
❖ Handling Petty Cash and Reimbursements of the staff
❖ Prepare all documents for Quarterly Vat Return
❖ Responsible for reviewing and maintaining accounting and financial documents submitted from outsource company
❖ Monitoring the expiration of visa and passport of all the staff and coordinating to PRO for the visa process.
❖ Process the Medical Insurance and Car Insurance of the company
❖ Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off
❖ Prepare all staff request such as salary certificate, pay slip and employment certificate.
❖ Organize travel and accommodation of the staff for the specific projects
❖ Performs other duties assigned by the management
❖ Meets and greets visitors, clients, vendors, job applicants, employees, and others with a high degree of professionalism and courtesy.
❖ Efficient and courteous handling of telephone calls, provide necessary information / guidance to caller and transfer the call to the relevant person.
❖ Arrange business appointments and coordinate diaries for meetings and arrange the meeting room.
❖ Maintain safe and clean reception area by complying with procedures, rules and regulations.
❖ Ensures that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.
❖ Responsible for performing HR file audits to ensure that all required documents are collected and are maintained in employee files.
❖ Organize the office layout and order stationery equipment and office supplies.
❖ Provide support with Shared Service Coordinator with regards to documents and transmittal and ensure that documents are properly transmitted on time.
❖ Support all Head Office staff for any administrative work.
❖ Maintain and apply a strict level of confidentiality in all work-related matters to protect the company’s interest.
❖ Managing Petty Cash transaction
❖ Provide general administrative and clerical support to the management
❖ Maintain electronic and hard copy filing system
❖ Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.
❖ Request and review quotation from the supplier and negotiate better price.
❖ Interact with the suppliers on a day to day basis
❖ Review deliveries against the orders.
❖ Update the internal data base of item list, price list and vendors contract agreement
❖ Managing Daily Cash Sales of Café and deposit it to the bank.
❖ Preparing Daily and Monthly Sales Report
❖ Managing Petty Cash transaction
❖ Monitoring online bank account and prepare bank reconciliation.
❖ Keeping supplier invoices, statement of account and request for payment
❖ Prepare WPS salary of the employees
❖ Arrange flight ticket related to annual leave
❖ Monitoring visa, passport and occupational health card of the staff and advise the PRO for the renewal
❖ Keeping human resource information confidential
BILLING CLERK- June 1, 2012- December 18, 2014
❖ Responsible for the safety of POS terminals, atms and passbook of our clients
❖ Make an monthly inventory report of atms and passbook
❖ Prepare monthly billing report
❖ Maintain and review account records, updating and categorizing them according to status changes.
❖ Organize daily collection and make sure that it has been deposited to the bank
❖ Processing & Preparing daily/monthly report of cash and check refund of clients
❖ Make a daily cash refund fund liquidation
❖ Monitoring monthly collection and prepare a report for the uncollected clients
LOAN PROCESSOR- August 1, 2007- May 30, 2012
❖ Verifying and updating customer information and documentation
❖ Responsible to evaluate the financial details and the background of the applicant
❖ Processing loan papers, documents and loan disbursement
❖ Explains the details of the loan to the applicant with all the terms and conditions
❖ Preparing daily replenishment and transmittal
❖ Preparing daily and monthly Sales Report
❖ Doing Marketing Strategies to reach Target Sales.
❖ Do the end of day transactions.