PPM Coordinator/Planner
Sadara Chemical Company
Total years of experience :27 years, 5 Months
Gathering PPM information from Equipment Reliability Strategies (ERSs), CBE, SIS, SMISS, CTT, RAM, etc. And Develop the template for uploading into SAP.
• Ensure all PPMs are uploaded/activated in SAP.
• Manage and optimize PPM task list, items and plans. (include but not limited to resource levelling, coordinating with SMWP team, adapt changes as required, etc.)
• Provide PPM information as needed to help during Root Cause Investigations (RCI).
• Lead the look ahead meetings and provide look ahead PPM schedule with the stakeholders.
• Provide PPM Turn Around (TA)/SD PPMs Work Orders with Planning TA teams.
• Track compliance of completion of PPM tasks and advise the Plant Supervision and Reliability Engineer of any issues impacting the effectiveness of the PPM program.
• Assist Reliability Engineer in evaluating the documented results of PPM activities to determine if the PPM activity achieves the desired results.
• Work with Reliability Engineer in identifying opportunities to adjust PPM intervals and to evaluate the impact of changing PPM intervals upon probability and consequences (risk).
• Provide support to respective Maintenance Engineer with all related BoM data.
• Provide all technical PPMs related information to support Reliability and Maintenance budget preparation in regards of resources management requirements.
• Ensure that all principles, procedures and practices strictly comply with EH&S guidelines, regulatory and permit requirements.
• Perform any job-related activities as requested by the immediate supervisor / manager.
• Re-open, close and update/edit notification.
• Search for and open the notification for data entry using iw32 module.
• Closes the notification if the work is done.
• Responsible for maintenance of company documents.
• Responsible for storage, cataloging and retrieval of documents.
• Responsible for document security, for assigning access, and for removing and destroying obsolete documents.
• Communicate/work with the Work Activity Coordinator
• Transform history from do work/Maintenance technicians into the computer management system
• Prepares MRR (Material Receiving Report) for Mechanical, Instrument, Steel Structure, Civil, Electrical, Furnace, HVAC, Piping and Fittings using ERP (Enterprise Resource Planning).
• Input received materials/equipment from local/overseas vendor
• Prepares RFI (Request For Inspection) of all discipline (Mechanical, Instrument, Steel Structure, Civil, Electrical, Furnace, HVAC, Piping and Fittings) for further inspection of QA/QC.
• Monitor and control inspection status.
• Prepares OSID (Overage, Shortage, Incorrectness and Damaged) report as reported by the receiving end.
• Prepares / confirms MIS (Material Issue Slips) for Subcontractors.
• Scan and file all complete documents with FMIR (Field Material Inspection Report) and upload it on the server for easy retrieval.
• Prepares, apply and obtain weekly work permit.
• Ensures that the system is up to date.
• Answers telephone inquiries with regards to receiving and issuance.
• Monitor the status of material to know what is requested, issued and shortage using ERP sys.
• Monitor all the P.O delivery status.
STATEMENT OF DUTIES AND RESPONSIBILITIES:
1. Maintain office services for Records, Property, Message and Telephone Operator section
• Design and implement office policies
• Establish standards and procedures
• Organize office operations and procedures
• Supervise office staff
• Review and approve supply requisitions
• Liaise with other agencies, organizations and groups
• Maintain office equipment
2. Supervise office staff of Records, Property, Message and Telephone Operator section.
• Assign and monitor clerical and secretarial functions
• Recruit and select office staff
• Orient and train employees
• Provide on the job and other training opportunities
• Supervise staff
• Evaluate staff performance
• Coaching and disciplining staff
3. Maintain office records
• Design filing, scanning and indexing systems
• Upload images in the server
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer o files and records
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure
4. Maintain office efficiency
• Plan and implement office systems, layout and equipment procurement
• Maintain and replenish inventory
• Check stock to determine inventory levels
• Anticipate needed supplies
• Verify receipt of supply
5.Perform other related duties as required