Luz Bacani

My duties are mainly associated with the establishment of a good working environment of the employees. Right from recruitment to termination, visa formalities and every aspect of the employees are taken care of by the human resources department. Maintaining and evaluating all employee policies. To help and improve employee performance and job satisfaction and for the day-to-day employee problems and complaints. To update of personnel records such as: personal details, position, salary, appraisal outcomes, leave records, training and awards, mobilization, and separation for terminated employees. To maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.

To assist the Administration Manager with the overall administrative support of the Office of Human Resources. Provide administrative and professional support to the Project Manager. Render support to other members of the executive management team as required. Maintain PM’s work calendar, plan and schedule meetings, teleconferences and travel. Prepare and organized correspondence, transmittals and project documents. Planned and coordinated PM’s schedules, business development, events and the likes.

To assist and coordinate in all travel arrangements for all incoming visitors for the relevant department and assisting guests in obtaining entry visas (international and local), including for new hired employees. Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems. Conduct exit interviews to identify reasons for employee termination. Maintain the general filing system including all incoming and outgoing correspondence. Assist in organizing and venue preparation of the executive management conference and liaise with the management’s associates.

Maintain contract files and control logs of the project and contract department. Prepare the tender documents and collect tender fees from participating tenderers. Accept tender documents from bidders for tender evaluation. Update supplier's log for future reference. Coordinate all activities related to the Contract Department procedure, including technical documents and commercial correspondence. Knowledge in use of spread sheets, database, word processing and selected job specific software. Performs routine functions such as ordering office supplies, operating machines and equipment.

Assist Human Resources Department Manager in fulfilling human resources functions. Provides job candidates by screening, interviewing, and testing applicants. Maintaining personnel records and obtaining temporary staff from agencies. Provides administrative service and support to Administration Department by responding to calls, emails and other requests in a timely manner
Maintain associate / personnel files with both electronic and physical documentation. Assist in the coordination of employee events and activities. Arrange medical health for expatriates and to coordinate with US and British Embassies for status registration.To update the appropriate form of employees' personal details and other related forms belongs to Human Resources. To organize conferences and meeting venue and act as a parking administrator. To inform job applicants of their acceptance or rejection for employment.