Receptionist cum Secretary
Movado Properties
Total years of experience :3 years, 7 Months
•Maintain the company website and manage customer inquiries generated from the website. •CRM ( Customer Relationship Management) •Responsible for document control. •Drafting Memos and/or making phone calls to tenants related to lease issues and preventative maintenance scheduling. These calls may include inquiries related to rent collection. •Editing and producing lease documents as necessary. •Advertising and web site update related to available units. (Propertyfinder, Dubizzle & Bayut) •Preparation of leases for new tenants. •Ensure that the sales inquiry process is conducted in a timely manner that meets internal procedures and customer satisfaction. •Support incoming inquiries, co-ordinate client meetings and support contract preparation. •Implement ways of maintaining relationships with all current and past clients. •Assist in the performance of all necessary functions to facilitate Tenant “Move In” and Move Out” procedures including: • Letters to tenants regarding lease obligations • Lease expiration date notification • Renewal/move out obligation letters.
•Selling beauty products and collecting payments from clients.
•Recommend different products to the customers.
•Conducting demonstration of products so that clients.
•Ensure the counter is adequately stocked with products, keeping an eye on stock levels throughout the day and replenishing where necessary.
•Presenting detailed information about new products to clients.
•Meeting the sales targets set by superiors.
•Promoting particular products.
•Give free makeovers to customers.
•Provide front desk reception duties for the office which includes handling of all phone calls and manage internal & external customers timely and professionally.
•Receive and greet all visitors in a professional and warm manner.
•Collect and distribute all incoming mail and courier items.
•Develop and maintain a tracking system on all incoming & outgoing mails and courier items for the office.
•Assist in General Office administration.
•Managing diaries and making appointments.
•Monitoring logbook and booking rooms and travel arrangements.
•Preparing and distributing papers and documents for meetings.
•Prepare and mail checks.
•Operate photocopies, fax machines and other equipment
•Orders, receives, and maintains office supplies.
•Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
•Performs other clerical duties such as filing, photocopying, and collating.
•Maintains safe and clean reception area by complying with procedures, rules, and regulations.
•Managing the reception duties, ensuring all visitors are welcomes in a courteous and professional manner.
•Supporting in the processing of expense claims.
•Stationary management, ensuring that supplies are always available, including ink and toners for the printer and photocopier.
•Provide front desk reception duties for the office which includes handling of all phone calls and manage internal & external customers timely and professionally.
•Receive and greet all visitors in a professional and warm manner.
•Collect and distribute all incoming mail and courier items.
•Develop and maintain a tracking system on all incoming & outgoing mails and courier items for the office.
•Assist in General Office administration.
•Managing diaries and making appointments.
•Monitoring logbook and booking rooms and travel arrangements.
•Preparing and distributing papers and documents for meetings.
•Prepare and mail checks.
•Operate photocopies, fax machines and other equipment
•Orders, receives, and maintains office supplies.
•Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
•Performs other clerical duties such as filing, photocopying, and collating.
•Maintains safe and clean reception area by complying with procedures, rules, and regulations.
•Managing the reception duties, ensuring all visitors are welcomes in a courteous and professional manner.
•Supporting in the processing of expense claims.
•Stationary management, ensuring that supplies are always available, including ink and toners for the printer and photocopier.