Lydia Pinto

Sep 2012- Till Date Admin cum Office Coordinator (Group IT Department) AW Rostamani Group
• Creating PAF (Purchase Approval Forms)
• Coordinating with the Procurement Department; Finance Department for the requirements and for the payments of the vendors.
• Ensuring the documents reach the concerned Department for respective department heads approval and send the same to Procurement for processing of the PO.
• Raising Purchase Requisitions on Oracle for the purchase of IT
requirements.
• Maintaining Calendar of CIO, Operations Manager, Help Desk
Manager, and Applications Manager & Business Solutions Manager.
• Arranging for Monthly stationery and Pantry items.
• Processing the invoices received from the vendor and submitting the same to the concerned finance department on monthly basis with the Department head approval.
• Answering the incoming calls and transferring the same to the

concerned persons.
• Maintaining the absent report, Missed punch report of the employees from the department and updating it in ETAS system.
• Filing all the required documents like PAF, Invoices, PO, Real estate documents, Internal Memos etc.
• Arranging Birthday parties within the department.
• Handling Petty cash.
• Maintaining the track on the expiry of parking card and registration of the department vehicles.
• Other duties as assigned.

Aug 2010-Sep 2012 Executive Secretary cum Admin and coordinator.
START POINT ADVERTISING, Dubai, UAE
• Filing, Drafting Quotations, Invoices, Handling Petty Cash.
• Keeping a track of Clients' inquiries and following up with the
Suppliers.
• Responsible for taking incoming client specimen pick-up request calls in a professional and responsible manner
• Responsible for making outgoing logistics/ pick-up calls to various
Couriers
• Track and document logistics calls to ensure customer satisfaction
• Responsible for maintaining accurate logs
• Responsible for specimen pick-ups and communication within and outside the department
• Responsible for monitoring specimen delivery and departmental
Metrics
• Responsible for monitoring courier expenses
• will work with Operations Manager and Accessioning Supervisor to maintain cost analysis of each client's account in order to meet budgetary constraints and maintain Airline, Courier
• Assists in vendor selection and pricing in order to optimize routes
• Makes sure that quality assurance and quality checks are maintained
• Assists in training of company personnel as assigned for new staffs
• Coordination with other operational departments like procurement /
Finance / operations.
• other general administrative support duties as assigned below: • Monthly Attendance of employees.
• Generating sales reports and helping the sales team to achieve their targets.
• Preparing Monthly presentations with Power point.
• following up for the payments with the clients and see that our suppliers receive their payments on time from our end.

Jun 06- June 10 Administrative & MIS Executive
Vodafone Essar South Ltd, Mangalore
• Taking care of Office requirements.
• Travel bookings and hotel bookings to ZM.
• Handling Petty Cash.
• Processing Monthly Vendor Bills.
• Sending the monthly attendance report of all Employees.
• Sending the Birthday Messages to the employees and making arrangement for birthday celebration.
• Processing the vendor bills/ Petty Cash on monthly Basis.
• Giving daily reports to the branch head and the Sales Team through mails and SMS which help them in achieving their monthly target.
• Scheduling weekly and monthly meetings for the Zonal Manager with the Channel Managers and Area Sales Managers.
• Arranging quarterly meetings with the distributors and ASM.
• Preparing the Quarterly Presentation for the zone with the seniors for Branch Review.
• Issuing the DEMO Cards to the distributors.
• Other duties as assigned.