LYNN MARTIN

Implement p
􀂃
Job Descriptions for all staff in Procurement and
􀂃
Forecast procurement needs
􀂃
Create and implement KPIs
􀂃
Continually develop expertise
􀂃
Monitor macro trends in supp
􀂃
Build and develop relationships with key suppliers and customers
􀂃
Lead the procurement group in all phases
􀂃
Identify and develop training opportunities
􀂃
Order materials and sercives as per negotia
R
eview quotations
􀂃
Preapre RFQ, approve and issue LPO in accordance with company policies negotiated Terms an
􀂃
Procuremnt filing systems 􀂃 Track all orders and activity
􀂃
Solving issus of defective o
c
lients and taking corrective a
􀂃
Ensure supplier compliance with site and company requirements for safety 􀂃 Manage vendor relationships and assist in building e
􀂃
Responsible for planning, developing and buying materials, parts, supplies a
e
quipments in a timely and cost effective way; timely manner while maint
a
ppropriate quality standards and specifications. 􀂃 Help to lower the cost and secure agreements 􀂃 Liaise with Accounts Payable Department to ensu
o
f invoices, as necessary for the business

FULL SPECTRUM OF PROCUREMENT AND OVERSEEING PURCHASING, LGOGISTICS AND WAREHOUSE

01 January 2011 - 12 January 2012
Appointment as Marine Executive at BW Maritime / BW Fleet Management Pte Ltd

* Administer departmental contract records and invoices
* Monitor Procurement purchases and liaising with suppliers and agents to arrange supply to vessel including arrangement of services and repairs
* Invoices' clearance on EBS / Oracle Software.
* Arrange and monitor customer inspections (SIRE/Rightship) . Maintain the in-house vetting database, SIS-3 database as required and produce reports for analysis by Managers
* Ensure all 3rd parties are kept up to date on fleet related changes
* Advise necessary details to Manila / France office to enable them organize D & A testing for fleet
* Assist Marine/Quality Managers with QA administration in the offices and across the fleet
* Maintain records for On Board Training and certification for trainers and Marine Dept staff in the database
* Assist in the planning process for ship audits and onboard Safety training by Training Superintendents
* Prepare and circulate designated periodical fleet, departmental and management reports
* Prepare data and compile management reports (monthly, quarterly and annually), extracting from AMOS-2 as necessary
* Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures
* Disseminate updated NOCP list to all vessels
* Maintain the Document Control filing system in the department common drive
* Maintain Piracy Notices and Convoy Schedules
* Mail dispensation fleet wide
* Conduct SIRE Meetings to discuss observations monthly
* Crew Orientation for new-joiners
Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures

14 August 2008 - 20 December 2010
Appointment as Marine Operations at World Tankers Management Pte Ltd
Duties: 1. DISBURSEMENTS / AGENTS' APPOINTMENTS
- Agent's appointments
- Corresponding with Agents with regards to Estimate and Final Disbursements
- Maintaining of all records of all PDA and Final DA
2. BUNKERS
-Purchase and processing of bunkers for vessels.
-Bunker Invoicing
3. MAIL DISPENSATION
- Mail dispensation with regards to NCN, Vetting, Order on Druggist, Disbursements, Ships' Certs, War Risk, Fobas, Marine Mail, charts & Publications ETC
4. CHARTS & PUBLICATIONS
- Liaise with supplier for vessel itineraries and agents' details
5. ORDER ON A DRUGGIST
- Track validity of certificates.
- Request for the renewal of the cert.
6. D & A
- Track on the validity of the Certificate
- Track vessel movements' to request for D & A testing
7. MONTHLY MARINE MAIL
- Collating of monthly marine mails for all ships
8. VETTING
- Weekly updating of Vetting Status
- Requesting for Vetting inspections from Oil Majors
- Logging of all info of Observations and Comments for all Vetting Reports.
- Collating and uploading SIRE reports all details from OCIMF website.
- Questionnaires in SIS3, Q88 etc
9. INVOICES
- Upon receipt of the invoices of various kinds, log into the database, obtain approval from the respective parties and submitting for payments
10. NCN
- Upon receipt of the Incident Report from vessel, log into the NCN database
11. WAR RISK
- submission of War Risk Notification
- Record of all premiums placed.
12. HVPQ & Q88
- Requesting from vessel and uploading into the website database
13. Management Audits
14. Knowledge of Charter Party clauses, chartering
15.Tank-cleaning
-quotations, services, liaising with vendors
16. PROCUREMENT
- Supply of stores, provisions, spares for 16 vessels
-Inventory Lists
- liaising with agents and suppliers world-wide

22 November 2005 to 10 October 2008
Appointment as a Purchasing Manager at Euro Asia Marine Services
Duties: - Responsible for engineering duties, purchasing, ISO.
- Responsible for sourcing for all materials and consumables for the vessels.
- Boarding of vessels for certifications and documentations
- Liaising with customers and clients from all over the world
- Charts & Publications
- Dry-Docking
- Lay-up of vessels
- Costing & Budgeting