SENIOR FINANCE COORDINATOR
SGS GULF LIMITED
Total years of experience :13 years, 4 Months
• Reviewing Cash Expense claims.
• Prepare Boss Invoices for SGS clients.
• Prepare Boss Invoices for intercompany SGS affiliates.
• Review Profit & Loss statement of SGS Abu Dhabi for ADNOC Operations.
• Monitoring approved Po’s as per budget line and cost centres.
• Prepare monthly revenue projection for SGS Abu Dhabi.
• Review capex PO’s. Against proper cost center.
• Prepare IDN for different SGS intercompany services.
• Review Payroll as per monthly profit & Loss statement.
• Preparation/Reporting of monthly-unbilled revenue.
• Manage the procurement system by streamlining purchases, supplier selection and price negotiation and preparation of LPO after necessary approvals as per Matrix.
• Reconciling monthly Bad debts.
• Review & get approvals on payroll for SGS Abu Dhabi.
• Reconciling monthly Cash advances.
• Prepare Monthly unbilled revenue.
• Prepare monthly forecast for TPS/CHS.
• Prepare Monthly forecast.
I am Leading as Finance Coordinator in SGS Upstream IRAQ.
• Review purchasing request forms.
• Prepare Oracle Boss Invoices for SGS clients.
• Prepare Oracle Boss Invoices for intercompany services clients Like SGS PVT LAB, Red Back, CHS, SGS Locations.
• Review Personal expense sheets and monitor Monthly revenue & LC.
• Review Profit & Loss statement of SGS Erbil Location.
• Prepare accounts payable for Erbil location.
• Issuance of PO’s for vendors and suppliers through Boss Systems.
• Review petty cash expenses.
• Assist with financial systems implementations, forecasting, budgeting and planning for SGS Erbil.
• Charging of invoices & cash expenses in proper departments.
• Prepare IDN for different SGS intercompany services.
• Track Cash inflow from clients like Chevron, MOL Kalegran, Hunt Oil, and Western Zagros.
• Proceed & support all procurement for SGS Erbil.
• Prepare Payroll for SGS Erbil.
• Manage Monthly Budgetary requirements for SGS Erbil Financial needs.
• Monitor Funds allocation & Charging.
• Prepare Monthly Revenue Projection for SGS Erbil.
• Prepare Capex as per SGS Erbil Location Needs.
• Preparation of Environmental Sustainability reports.
• Responsible for all vehicle management leases and insurance renewals for SGS Erbil.
• Managing SCM operations for SGS ERBIL.
• Assist with the annual audit.
• Prepare Monthly provisions.
• Reconcile weekly bank deposits.
• Preparation/Reporting of monthly unbilled revenue
• Manage the procurement system by streamlining purchases, supplier selection and price negotiation and preparation of LPO after necessary approvals as per SGS Matrix
• Prepare Monthly bank reconciliation statements.
• Record Payment vouchers daily in the cash/bank sub journal.
• Processing of Transactions & reporting to supervisors.
• Prepare cash payment vouchers & ensure that all cash transactions are fully documented and recorded to cash sub-journal and in this process segregation of duties is applied.
• Financial reviews of payment vouchers.
• Prepare Bank journal vouchers & ensure that all bank transactions are fully supported and recorded to bank sub-journal and in this process segregation of duties is applied.
• Process Banking & Cash transactions.
• Prepare Monthly Advances Reconciliation.
• Perform daily cash count with the Senior Finance Officer.
• Maintain bank file ensuring that all bank information is properly filed and updated like signatories information e.t.c.
• Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved and documented before payment.
• Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
• In the absence of Finance assistant maintain the custody of office cash fund make daily cash approved transactions and other duties related to office cash handling ensuring proper segregation of duties is applied.
• Prepare lease and rental agreements file updated.
• Assist SFO in monthly payroll based on information provided from HR and timesheets; prepare payroll accrual entry.
• Assist with month end balance sheet account reconciliations
• Make sure that all supporting documentation is prepared and filed according to MC procedures.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Prepare monthly expatriate payroll advance documentation
• Clear advances of MC staff according to MC procedures.
• Assist SFO in Fiscal Year Audit and Grants Audit.
• Other duties as assigned
Specific Responsibilities:
Finance
• Carry out weekly and Monthly cash counts for Islamabad Office with the CFM and signed off monthly by CFD.
• Record Payment vouchers daily in the cash sub journal on Excel.
• Disburse and keep records of phone cards according to allocation.
• Personal calls recharge to Merlin Accounts on a monthly basis.
• Verification of field cash books and prepare the monthly cash book review for feedback.
• Ensure submission of electronic cash books from field sites to Islamabad before 2nd of every month.
• Proper filling of hard copies of the cash books from field sites to Islamabad.
• Keep hard copies of the signed cash counts (i.e. cash boxes safe) in field files with other hard copies.
• Complete and reconciled Global Cash Book for submission to London HQ and make sure to check all coding errors before finalizing by 6th of each month.
• Separate all original vouchers to be sent to HQ and make separate duplicate file for all cash books and maintain proper filling system.
Management of Accounts
• Consolidation and Reconciliation of Accounts, no later than the 1st of each month.
• Ensure that the budget holders are keeping to their budget limits and are using the budget and account codes correctly.
• Monitor and ensure prompt repayment of all advances and make sure two advances shall not be outstanding against one person at any given time and it should not be more than twice a time of total salary.
Salary Payments
• Check with relevant Line managers/HR & Admin Officer that all timesheets are in place for the previous month before the monthly payroll are done.
• Assist and support SFO in distribution of salary slips to all staff for signature at the end of the month.
• Assist SFO in processing payment of monthly salaries via bank transfer/ cash payments based on details provided by HR department.
• Prepare all the paper work for taxation. Apply the correct tax rates for different field site locations based on govt. regulations.
Other Duties
• Daily management of the field finance assistant
• Assist in month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all country offices.
• To be responsible for preparing and submitting all legally required returns for Merlin Pakistan, including but not limited to Tax payments, also include EOBI.
• Prepare month end balance sheet and account reconciliations.
• Assist FO in updating accruals list.
• Get signed closing cash counts from field on monthly basis and maintain its file.
• Pay COLA & travel advances to expatriate staff.
• Adjust advances of National and International staff.
• Financial review of payment Vouchers.
• Assist FO & AFM in given tasks.
• Other duties as assigned
• Prepare Monthly bank reconciliation statements.
• Record Payment vouchers daily in the cash/bank sub journal.
• Processing of Transactions & reporting to supervisors.
• Prepare cash payment vouchers & ensure that all cash transactions are fully documented and recorded to cash sub-journal and in this process segregation of duties is applied.
• Financial reviews of payment vouchers.
• Prepare Bank journal vouchers & ensure that all bank transactions are fully supported and recorded to bank sub-journal and in this process segregation of duties is applied.
• Process Banking & Cash transactions.
• Perform daily cash count with the Senior Finance Officer.
• Maintain bank file ensuring that all bank information is properly filed and updated like signatories information e.t.c.
• Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved and documented before payment.
• Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
• In the absence of Finance assistant maintain the custody of office cash fund make daily cash approved transactions and other duties related to office cash handling ensuring proper segregation of duties is applied.
• Prepare lease and rental agreements file updated.
• Assist SFO in monthly payroll based on information provided from HR and timesheets; prepare payroll accrual entry.
• Assist with month end balance sheet account reconciliations
• Make sure that all supporting documentation is prepared and filed according to MC procedures.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Prepare monthly expatriate payroll advance documentation
• Clear advances of MC staff according to MC procedures.
• Assist SFO in Fiscal Year Audit and Grants Audit.
• Other duties as assigned.
Completed MBA Finance from recognized govt. institution. and completed internship in Banking ( Bank Alfalah ) and Automobile ( Honda Cars ) sector. Thats a good learning experience.
Completed Bachelors from recognized govt. institution. and completed internship in Banking and automobile sector.