Document Controller
East Coast Contracting & Trading LLC
Total years of experience :13 years, 2 Months
-Develop and manage utilization of document control database system allowing for better tracking of documents, approval loops, revision identification, quality, and timely receipt for distribution.
-Updated & maintained information in the management system ensuring high quality document flow
-Assured compliance with project communication protocols and document control procedures.
-Reviewed incoming drawings for completeness and accuracy of drawing transmittal sheets.
-Maintained an up-to-date register of design drawings with latest revisions.
-Maintained copies of all submitted & approved contractor's submittals.
-Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)
- Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External)
-Ensuring all management system documentation is the current version and easily accessible.
-Recording, checking and tracking all incoming and outgoing project documents
-Processing and recording incoming and outgoing vendor data and engineering design drawings
-Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing) -MMaintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room.
-Provide full secretarial and admin support to the project team and department to ensure The smooth running of the department operations.
-Maintain records of Engineers and assist in their movements -Take minutes of meeting and maintain records for the operations and project team.
-Develop and maintain document control processes for the efficient management.
-Maintain a proper and user friendly filing and document control system for recording and Tracking of all documents for the project team and department.
-Support the officers and project team in daily admin roles and assist to keep stock of Stationary supplies for the department.
-Perform data-entry, recording, printing and filing duties.
-Manage the company's sensitive information with strict confidentiality.
-Prepare and raise purchases requisition for purchase of office equipment’s for new staff.
-Administer external and internal site correspondences by the software available in the project (Aconex).
- Manage the control of incoming documents ensuring that project document control procedures are followed.
- Maintain accurate records of incoming documents and correspondence and retrieve immediately as required or requested.
- Assist in the management of all outgoing documents in particular the issuing of letters, transmittals, reports and drawings.
- Carry out electronic and hard filing of documents
- Keep a record of all folders/files that have been issued to various members of the team and ensure they are returned in a timely manner.
- Ensure that hard and electronic copy project files are archived according to project archive policy.
- Update drawing classification and tender/construction drawings in accordance with the revisions
- Operate office equipment, such as photocopier/scanner, printer, fax machine and binder, in supporting the project team with their requirements.
-Furnish Project Controls Specialist services to ECCI in Afghanistan or in anticipation of performing services in other designated areas agreed between both parties.
-Consistent Client satisfaction throughout the project with Administrative Support - Foster a productive relationship with Client personnel - No Client complaints relative to Administrative Support issues or responsibilities.
-Maintaining Office on making sure we got enough supply of office materials and PPE’s for the Site Personnel
-Responsible on preparing timecards and distribution of monthly wages of over 300 Local Nationals on site
-Responsible on coding all receipts/expenses for cost tracking
-Track and monitor incoming/outgoing cargos & equipment valued at $50, 000 or Greater for ECCI, ECCI’s subs and sub-tiers under the AFCEE Afghanistan contracts
-Complete required SPOT forms for reporting submission.
-Develop and implement a Master file system to manage all project documentations, Responsibilities but not limited to list herewith.
-Supplemental Labor processing (in-processing, issue of equipment and PPE, out processing)
-Provide admin support to project staff (PM, CM, QC and Safety Manager), which may entail additional duties not listed to the agreement.
Bachelor of Science in Computer Science