Document Controller
Al Asab
Total des années d'expérience :11 years, 7 Mois
Coordinate all activities related to Document Control Procedure including Engineering, Vendor, QA/QC documents and correspondences.
Maintains and monitors Engineering, Vendor and QA/QC Document Registers.
Upload and download documents in Aconex (EDMS used by our Company and Subcontractor) and E-transmittals (EDMS used by the Client).
Serves as a focal point for all incoming and outgoing correspondences.
Sends out Client / Company / Subcontractor’s responses on Vendor Documents to respective Vendors.
Handles administrative and logistics issues.
Assists Project Manager, Engineering Manager and Project Engineer.
Reviews and releases Purchase Requests in SAP.
2015
Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondence.
Maintain documents and drawings in the Document Control office under safe custody without
any damage or deterioration with easy traceability.
Monitoring the electronic system used for the project (i.e. J-Plus and Aconex) including
uploading and downloading of relevant documents.
Maintain files, control logs and generate various document control reports as required by the
project.
Preparation and sending of submittals such as Material Requisition, Vendor Qualification,
Technical Bid Evaluation, Material Approval Request, Vendor Drawings, Factory Acceptance
Test Procedures, Inspection and Test Plans
Preparation of Inspection Application and Inspection Reports for the Factory Acceptance Test
conducted.
Prepares monthly progress invoice as per the information given by the Engineers
Preparation of correspondences for variation claims
Preparation of Inspection Release Certificates for the inspected equipments
Preparation of weekly progress report on procurement and submittals.
Summarizing and sending out of daily manpower allocation
Follow-up with suppliers on all vendor related documents
Monitors all the testing equipments / instruments by maintaining an issuance log.
Other Duties and Responsibilities:
Administrative works assigned by the Managing Director and Group Executive Director
Updating of Company Profile / Prequalification
Preparation of Tenders for submission
Preparation of recruitment documents for overseas recruitment and coordinating with
overseas Manpower Agencies for our company requirements
Preparation of appointment orders for newly hired manpower
Sends out enquiries for Mechanical Materials as per project requirements
Preparation of comparison for all quotations received, Letter of Intent and Purchase
Order
Preparation of invoices for all Projects
Researches on all the information required by the customer
Makes a thorough research on the internet in the fastest manner as the response should be send to
the customer in less than 120 secs.
Prepares a responsible response for every questions asked by the customer
Assists customers in the best possible way
Researches on the different information of business specifically; phone numbers, exact and real
business names, addresses, headquarters, principal or contact person, number of employees in a
location or branch and the nature of the business
Makes a thorough research on the website of a company
Exhaust the web for all possible sites that may lead to the information needed