Executive Assistant to Chief Business Development Officer
Al Khozama Management Company
Total des années d'expérience :16 years, 5 Mois
Manages the Chief Business Development Officer’s calendar and schedule ensuring that identified priorities are addressed in a timely fashion, helping him to utilize his time on critical issue that need to be resolved strategically.
Reviews and analyzes all documents prior to CBDO’s sign off, ensuring that all information provided are accurate and payments are all budgeted.
Follow up on action items set by the Chief Business Development Officer to his direct subordinates as appropriate.
Prepares, review and edit correspondences, reports, powerpoint presentations, feasibility studies
Makes travel arrangements, , including multi-country itineraries, expeditiously and accurately both domestic and international travel; ensuring that all personal requests of the Chief Business Development Officer are being attended to.
Takes dictations and meeting minutes as specified by the Chief Business Development Officer, using discretion and expertise to ensure only pertinent information is included in the final minutes while always maintaining confidentiality. Arranges appropriate follow-up actions.
Prepares meeting agenda and business itineraries; ensuring the appropriate materials are available for meetings and takes initiative to reschedule appointments when necessary.
Prepares Financial Model in the absence of Financjal Analyst with the assistance of the Financial Research Manager.
Prepares necesarry travel claims, per diem requistiins through SAP platform and monitors payment of such.
Manages and tracks incoming messages of the Chief Business Development Officer; replying to calendar requests, and ensuring that top-priority emails get answered in a timely manner.
Screens the callers of the Chief Business Development Officer and redirects the call to his subordinates depending on the significance of the call
When the Chief Business Development Officer is off-site, decides when to refer concerns to other management personnel for follow up and/or resolution of problem or whether matter can wait until he returns to the office
Consistently assesses a situation from a variety of perspectives and considers alternatives and interventions to produce positive outcomes
Works in a professional environment
Prepared class lists to be posted during first day of school after determined by principal
Directed and introduced new students to their respective homeroom teachers.
Responsible for the preparation of the withdrawal packets of leaving students
Maintained all student attendance records, review monthly attendance report and other pertinent student data files. Issued tardy slips to those late-arriving students and updated the attendance in the system.
Maintained the security of all confidential student information.
Prepared and modified existing school forms as directed by the Principal.
Prepared and organized school events.
Answered office telephone and responded appropriately to requests for information and routing of messages. Screened calls and visitors to the principal which do not require the principal's attention.
Arranged and coordinated faculty meetings.
Initiated and maintained office files.
Arranged and maintained the Principal’s calendar.
Directly reporting to the ES Principal
Demonstrated a visible commitment to safety and the reinforcement of OSH Policies for several project sites
Minute weekly Management meeting
Prepared the Corrective Action Register (CAR) for the Head Office and followed up on non-conformance with the project personnel
Point of contact on administration concerns for the group field safety personnel and Contract managers
Designed an Equipment Specification sheet and needed report of the Country Manager
Prepared and consolidated Monthly Safety Statistics for the Philippines, PNG, Solomon Islands and the group
Responsible for the development of company templates and reports
Established a standard reporting and document controlled company forms
Responsible for central control of controlled documents
Worked with the Group Safety Manager in collating data for the company bi-yearly newsletter
Designed a Safety Statistics report and graphical representation
Prepared Safety Presentation for the Group Safety Manager to be used during the board meeting
Managed the travel itinerary of the Group Safety Manager
Directly reporting to the Group Safety Manager and functionally reporting to the Country Manager
Handled local and international payables
Performed internal audit within the job specification
Responsible for the daily posting and auditing of Official Receipts
Responsible for the preparation of Cash-in Bank analysis on daily basis
Prepared the monthly schedules of Accounts Receivable, Accounts Payable, Customers' Deposit, Refund Due Pax, A/R Airlines and Bank Reconciliation Statement
Responsible for the preparation of purchase order for the office supplies as well as the monitoring of such
Preparation of daily A/R (Personal Account) and Travel Order report
Assisted the Accounting Supervisor in the preparation of the Financial Statements
Performed tasks that may be assigned from time to time by the immediate supervisor