Senior Procurement Incharge
Shail Holding Group
مجموع سنوات الخبرة :17 years, 5 أشهر
•Setting, Developing and improving procurement process
• Train and supervise the work of other staff members
• Collaborate with Key Managers to ensure clarity of the specifications, requests and expectations of the company
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Partner with stakeholders to ensure clear requirements documentation
• Seek and partner with reliable vendors and suppliers
• Monitor and forecast upcoming levels of demand • Implement procurement strategies to maintain security of supply and optimum value for money.
• Perform all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts.
• Setting the policy and guidelines for delivering commercial and cost-effective procuring process for the business.
• Negotiate contracts with suppliers to obtain best price and service.
• Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities.
• Provide periodic reporting for CFO on purchasing, controls and processes.
Discover profitable suppliers and initiate business and organization partnerships
▪ Negotiate with external vendors to secure advantageous terms
▪ Examine and test existing contracts
▪ Track and report key functional metrics to reduce expenses and improve effectiveness
▪ Contribute to the creation and implementation of best practice procurement vision, strategy, policies, processes, and procedures to aid and improve operational performance.
▪ Ensure that purchasing policies and processes are in place to meet business objectives and operational needs in terms of price, quality, and delivery targets.
▪ Provide management reports and key performance data and monitor cost savings.
▪ Set departmental objectives/KPIs, review, and assess ongoing performance of direct reports.
▪ Control spend and build a culture of long-term saving on procurement costs
▪ Weekly meeting with Projects manager to evaluate and review the current projects and pending items
▪ Lead the procurement team to achieve the company objectives.
▪ Played key role in implementing the new Oracle ERP system i-supplier, i-procurement and procure to pay
▪ Played Key role in reviewing and approving the purchase order of FFE & OSE items, for the following Hotels: Mandarin Oriental, Park Hayat & M Gallery located in Msheireb Down Town Project(Doha).
▪ Completed the purchasing of white furniture (Home Appliances) for the Town house villas & Residential Apartment in Msheireb Down town Project. (Samsung -, Miele, Wolf and Sub-zero) .
▪ Played Key role in reviewing & Amending the Policy and procedure for the Procurement Department in Risk Management Team.
Involved in planning/ organizing activities related to procuring project materials including issuing local and overseas purchase orders based on key performance indices
▪ Review, Prepare and Approve Purchase order and Purchase Requisition
▪ Develop most suitable procurement strategy & select the most appropriate bidders in coordination with the user departments and obtain necessary approvals.
▪ Coordinate activities related to preparing, issuing, evaluating and negotiating request for quotations & request for proposal based on operational requirements
▪ Draft/ maintain long term blanket purchase agreement including issuing and monitoring contracts
▪ Evaluate/ department purchase requisitions for proper authorization, specifications & legal compliance
▪ Prepare tender documentation in compliance to organizational policies and procedures.
▪ Assess/ approve payment certificate for suppliers in collaboration with the Accounts Department
▪ Participate in annual meetings with suppliers for evaluating business status and other related factors
Ascertaining strategies for procurements, rendering support to bids and proposals
▪ Collaborate with the marketing department and with other departments in accomplishing organizational business targets
▪ Guide the expeditor, assistant buyer and other team members in evaluating goods and services
▪ Involved in design, implementation and management of procurement reporting systems
▪ Recruit new supplier to expand vendor database through market research and maintain the existing suppliers in rendering qualitative products and services.
▪ Organize weekly meetings with various departments to enhance/ eliminate future requirements
▪ Prepare/ maintain APP (Annual Purchasing Plan) for the department
Generate/ update various status reports for the Contract and Procurement Manager to enable effective decision making
▪ Groom/ train employees on Enterprise Planning Resources System (ERP) - iProcurment, iSupplier & “procure- to-pay” lifecycle
Clearing local Purchase order materials, billings and checked statement of accounts
▪ Liaised with various departments & project sites to ensure accuracy in information on materials received
▪ Prepared/ monitored budgeting and conducted variance analysis through monthly MIS reports
▪ Managed delivery of materials from supplier to site and monitored inventory of materials received at main store
▪ Followed up on payment for suppliers. Designed dispatch procedures to record & track inventories of raw materials & supplies
Bachelor Degree In Business Administration in Management Information System