Document Control
Atkins Middle East
Total years of experience :25 years, 8 Months
Manage the Incoming Register for all incoming correspondences from client & contractors.
Manages Transmittal Register for all our outgoing documents, monitoring and archiving once stamped received by clients.
Manages the Outgoing Register for all outgoing correspondences to clients.
Handles Reports & Drawings. Editing, cross checking & formatting according to Document Control procedure
Organizing travel arrangements and hotel bookings
Organizing fleet management
Prepare and arrange gate pass
Receives and stamps incoming documents and
distribute
In charge of couriers incoming and outgoing
Handles insurances for employee’s addition and
deletion.
Preparing LPO using SAP software.
Preparing letters and requisitions of office supplies.
Prepares sales coordination reports and submittals for UAE.
Takes Minutes of the sales meeting
In charge of customer survey and sales reports
Booking meeting rooms.
Handles dealers inquiries.
Coordinator for Dealers in Oman, Qatar, Bahrain and
Kuwait
Ensures quotations are made in timely manner.
Maintain working relationship with the Country
Manager of sales & sales personnels.
Maintains tracking reports and prepares weekly
reports for pending offers
Manage the company switchboard (PABX) and handle all incoming calls. Respond politely & promptly to customer queries. Handle client’s complaints and resolve.
Re-direct calls as appropriate and take adequate messages when required.
Manage the front office by welcoming and assisting guest & offering them refreshments. Referring them to appropriate members or staff.
Keeping the reception area tidy and offering them reading materials for waiting visitors.
Answering face to face inquiries and providing information when required.
Maintain and update Contact list of Clients and Staff.
Receiving and sorting incoming letters, courier packages and other documents.
Receives, screens and reply to emails.
Booking meeting rooms.
Organizing travel arrangements.
Acting as initial contact for interviewees.
In charge of office supplies to ensure that are available when staff needed.
Prepare and manage correspondence, letters, memo and reports.
Maintain up to date filing system to ensure that documents are available when needed.
Prepare and manage correspondence, reports and documents
Receives and stamp incoming documents.
Responsibilities - Document Control (Reporting to Project Managers)
Provide and Assist administrative support to Project Managers and Project Teams.
Create, maintain and format documents relating to RFP/Tenders & projects.
Sort and distribute received documents from Site offices, Head office, Contractors and Suppliers.
Maintains, updates and safe keep incoming/outgoing documents according to reference number & filing system.
Storing and archiving of incoming/outgoing correspondence, specifications, RFI’s, drawings, programs and other related documents for easy retrieval.
Receives and register documents, letters and stamps received according to office & site procedure (like transmittal, material/shop drawing submittal, daily report, method statement and others.)
responsible for operating the meridian console 1 attendant to telay incoming/outgoing calls;answers inquiries and direct calls to specific unit/or person concerned;places domestic/international calls;reports cable troubles, console malfunction, crosslines among other technical problems affecting telephone system;maintains and updates bank products and services guidelines to enhance job knowledge;ensures that service level standards, policies and other directives issued by the OIC are complied with for efficient anf effective telephone service;processes Statement of Accounts on a monthly basis.