HR PROCESSING AND DOCUMENTATION ASSOCIATE
Staffhouse International Resources Corp.
مجموع سنوات الخبرة :17 years, 2 أشهر
UK Visa Processing: July 19, 2018 to January 06, 2019
• To receive turn over documents of selected candidates
• To handle the completion of documentary requirements
• To check the authenticity and validity of the documents submitted
• To handle the verification of documents (employments) submitted by the candidates
• To handle the application of mandatory insurance upon visa release
• To prepare application and other required forms (region specific)
• To ensure that confidentiality is always practiced in all aspects
• To instruct/remind selected candidates to settle their payments accordingly
• To release documents of withdrawn candidates
• To support for other teams as needed
• To coordinate with selected candidates family for dependent visa processing requirements (region specific)
• To properly file and maintain an organized filing system
• To perform other PDU adhoc duties assigned
• Conducting pre-orientation and pre-departure to the selected candidates to discuss the documents required by the Canadian Embassy and UK Embassy;
Kingdom of Saudi Arabia Visa Processing: January 07, 2019 to Present
• To receive turn over documents of selected candidates
• To handle the completion of documentary requirements
• To check the authenticity and validity of the documents submitted
• To assign required visa usage with approval of the employer / company
• To check the visas Validity and category for recording
• To update and record of visa balance
• To endorse visa for encoding (ENJAZ SYSTEM)
Pre-departure Orientation Seminar (PDOS) Trainer: November 2019 to Present
• To conduct a mandatory Pre-departure Orientation Seminar (PDOS) to deploying worker (OFW) and discuss the following;
1. Know the Realities
2. Know How to Cope
3. Work Contract
4. Programs and Services for OFWs
5. Health and Safety
6. How to Manage my Money
7. Know Do’s and Don’ts
8. Know Rights and Obligations
RECRUITMENT:
• Providing hiring needs to companies and clients;
• Selection and resume screening for the clients;
• Conducting over-the-phone screening of candidates;
• Sending resume/profile/curriculum vitae of candidates to clients for final selection and interview;
• Arranging and sending interview letters to candidates;
• Coordinating job requirements, workers’ qualifications, salary packages and contract details for each job category with the recruitment team;
• Preparing job offers and/or appointment letters to the selected candidates;
• Endorsing selected workers for medical examination, visa and travel document processing;
• Arranging flight schedules and endorsing them to the company/client upon arrival to United Arab Emirates;
DOCUMENTATION:
• Preparing Job Order Accreditation documents such as Manpower Request, Special Power of Attorney, Recruitment Agreement, Employment Contract and other documents as required by Philippine Consulate of Dubai and Abu Dhabi and/or the Philippine Overseas Employment Administration (POEA);
• Complying with the additional documents requested by the Philippine Consulate related to the Job Order Accreditation;
EMPLOYEE RELATION:
• Counsels employees regarding work, family, or personal problems;
• Explains company compensation and benefit programs, such as medical, insurance, retirement, and savings plans;
• Prepares newsletter and other reports to communicate information about employee concerns and comments and organizational actions taken;
• Attends conferences and meetings, as employee-management liaison, to facilitate communication between parties;
ADMIN:
• Provide administrative support for Managing Directors
• Organize and schedule meetings and appointments to clients
• Preparing and amending where necessary HR documents, such as recruitment agreement and recruitment guidelines
• Reviewing ad renewing office lease contract and policies
• Provides orientation for new employees (OFW) providing information packets, company policies, explaining benefit programs
• To receive turn over documents of selected candidates
• To handle the completion of documentary requirements
• To check the authenticity and validity of the documents submitted
• To handle the verification of documents (employments) submitted by the candidates
• To handle the application of mandatory insurance upon visa release
• To prepare application and other required forms (region specific)
• To ensure that confidentiality is always practiced in all aspects
• To instruct/remind selected candidates to settle their payments accordingly
• To release documents of withdrawn candidates
• To support for other teams as needed
• To coordinate with selected candidates family for dependent visa processing requirements (region specific)
• To properly file and maintain an organized filing system
• To perform other PDU adhoc duties assigned
• Conducting pre-orientation and pre-departure to the selected candidates to discuss the documents required by the Canadian Embassy and UK Embassy;
RECRUITMENT:
• Communication: Dealing with queries from Candidates and Employees, Managers and Foreign Employers in a professional and timely manner;
• Responding to and/or forwarding e-mails to the recruitment team in a timely manner;
• Arranging interviews, booking interview rooms and sending out confirmations;
• Assisting the recruitment team with all administration concerns regarding organizing and running candidates’ assessment days;
• Recording recruitment expenses and interview expenses;
• Monitoring and updating Job Orders for completion;
• Sourcing and pooling candidates as per Manpower Request by the Clients;
• Conducting preliminary interview and selection;
• Preparing Job Offers and/or Appointment Letters to selected candidates;
• Conducting final briefing to the departing candidates;
DOCUMENTATION:
• Evaluating the documents required for the visa processing such as Passport Validity, Employment Certificate, Training Certificate and School Records;
• Ensure that all the requirements for visa processing are complete and correct;
• Endorsing selected candidates to respective employers for Visa Processing;
• Handling Philippine Overseas Employment Administration (POEA) documentations such as Accreditation of New Job Orders, Additional Job Orders, and Compliances;
• Evaluating requirements of selected workers for application of OEC/Final Exit Clearance;
• Arranging flight bookings and rebooking of selected workers;
• Ensuring that all the travel documents of deploying workers are complete and correct;
• Handling visa processing for Middle East, Dubai, Qatar, Australia, etc.
• Filling of 201 files of selected candidates;
• Ensuring that all 201 files are complete and ready for visa processing;
• Arranging flight schedule and rebooking of the Air-tickets;
• Handling Philippine Overseas Employment Administration (POEA) matters such as Accreditation of New Job Orders, Additional Job Orders and Compliances;
• Processing of Overseas Employment Certificate (OEC) / Exit Clearance of selected candidates;
• Preparing travel documents of deploying workers;
• Conducting Pre-Departure Orientation;
• Posting Job Orders (Work abroad, Manila Bulletin, and Jobs Fair by Regional);
• Sourcing and pooling candidates as per Manpower Request by the Clients;
• Evaluating, screening and conducting preliminary interviews;
• Facilitating Psychological Tests if necessary;
• Arranging final interview of selected candidates to Foreign Principal / Employer;
• Ensuring that the 201 files of selected candidates are complete for visa processing and application;
• Handling Philippine Overseas Employment Administration (POEA) documentation such as Accreditation of New Job Orders, Additional Job Orders, and Compliances;
• Processing Overseas Employment Certificate (OEC) / Exit Clearance of selected candidates;
• Preparing necessary documents of deploying workers;