Human Resources Manager
TS Imagine
Total years of experience :10 years, 8 Months
• Serve as the primary point of contact for all HR administration queries for offices in Montreal and Ukraine.
• Manage the full-cycle recruitment process for assigned positions, including job profile creation, sourcing methods selection, conducting interviews, coordinating background verifications, and presenting job offers.
• Oversee the onboarding and integration process for new employees.
• Participate in the employee departure process, handling offboarding responsibilities.
• Facilitate the link between the payroll service and the Montreal and Ukraine offices.
• Manage Jira tickets, laptops inventory, and badge activation.
• Update and maintain employee benefits, manage the Employee Group Insurance Program and RRSP program
• Create and develop HR policies, projects, and procedures (e.g., retention strategies, employer branding, and francization).
• Coordinate annual performance reviews.
• Take responsibility for Montreal Health and Safety procedures.
• Coordinate immigration transfers and visa applications.
• Attending job fairs and recruitment events.
• Plan and execute monthly office events, including lunches, breakfasts, monthly activities, and team-building events.
• Submitted and tracked numerous requests, including hardware and software requests, telephony, and onboarding/departure of employees, along with managing office supplies and processing expense accounts for the team.
• Assisted with monthly and annual activities, including recording various monthly journal entries, resolving discrepancies, generating financial reports, and contributing to audits.
• Performed full-cycle bookkeeping on a weekly/monthly schedule for multiple clients.
• Prepared and issued monthly account statements.
• Reconciled client statements with data from Tableau.
• Processed changes to account settings, such as rates, commissions, and transaction fees.
• Managed payments and controlled expenses by receiving, processing, verifying, and reconciling invoices.
• Generated financial statements and reports detailing accounts receivable status.
• Paid vendors by monitoring aging and discount opportunities, verifying federal tax ID numbers, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Coordinated space and office organization
• Managed all travel arrangements and processed expense reports.
• Followed up on payments with clients from the Quebec region.
• Ordered catering for training and meetings.
• Maintained records and databases, updated the company directory, and flow charts.
• Processed background checks, references.
• Analyzed and reviewed CVs, drafted offers of employment, and immigration letters.
• Tracked vacations and absenteeism.
• Booked meeting rooms and scheduled training rooms.
• Followed up on the probation period (3 months) and scheduled 6 & 12-month employee evaluations.
• Coordinated onboarding and offboarding activities.
• Reconciled monthly accounts payable
• Coordinated both Health & Safety and Wellness committees for the Montreal office.
• Administered and updated maternity and sick leaves, as well as the overtime hour schedule for a team of 50 employees.
• Managed the onboarding process by collaborating with the IT team to prepare necessary materials and permissions.
• Coordinated travel arrangements for the manager and team, organized meetings, lunches, and events within budget constraints.
• Processed travel expense claims efficiently using Concur.
• Provided comprehensive support to the manager, including scheduling meetings, preparing documents for signature, and modifying various documents such as policies and reports.
• Held responsibility for maintaining departmental organizational charts, birthdays lists, computer lists, etc.
• Offered support to the accounting team in various capacities.
• Utilized language skills to translate documents and guide documentation processes, policies, and contributed to the creation of new documentation processes.
Technical Support Missions (TSM)
* coordinated international teams and followed-up on audits of world nuclear power plants with the collaboration of Wano Tokyo,
Wano Atlanta and Wano MoscowCenters
* planned business trips to nuclear power plants including all logistics - organization of the team, allocation of interpreters,
booked flights & hotels, established contracts with hotels
* arranged for Visas including collection of necessary documents, invitation letters, arranged appointments, sent the
documents to the embassy
* proofread the missions reports before publishing on the LondonWebsite
* drafted certificates, mission letters, letters of invitation
* took care of budget for each mission and managed expense reports via Notilus software including daily allowances,
travel expenses, reimbursements)
* handled confidential information and documents such as security plans including missions in high-risk areas Pakistan, Iran
* updated database, feedback schedules, performance indicators and dashboard
* requested access to nuclear power plants’ controlled areas, worked with confidential documents - drug tests, criminalrecords
* communicated with power plants’ managers, Unit directors, host interfaces, Wano interface officers, hotels, travel agencies,
service providers
* took care of mission requests from the other centers and provided qualified experts for the mission
* assisted the Manager by booking hotels, flights, taxis; requested allowances, visas, wrote minutes of the meeting, prepared
folders, documents
* organized video-conference meetings, scheduled annual meetings
Professional and Technical Development (P&TD)
* organized workshops, training & seminars in France but also in other countries from Europe, Asia, Africa, America
* traveled to visit hotels/meeting rooms, negotiated contracts
* accompanied experts to power station, attended seminars, coordinated agendas, rented cars, buses for groups and organized
pick-up
* organized cocktails & dinners for eachworkshop group
* set-up the meeting room for 40 people
* ordered lunches, supplies
organized and coordinated meetings/cocktails, processed quotes
* archived & filled contracts, invoices, correspondence
* ordered supplies
* monitored action requests
* processed travel expense claims
* provided support to Manager including appointments, travels, meetings, processed mails, translated documents
* followed-up on records, contracts with serviceproviders
* administered sick & maternity leaves
* processed accounts payable invoices
Translation technology and information management (Natural Language Processing)
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