Project Manager
The Fred Hollows Foundation
Total des années d'expérience :9 years, 0 Mois
• Collaborate with stakeholders to define the project's objectives, scope, and deliverables.
• Closely work with the FHF Global team on the development of TORs and projects.
• Prepare a comprehensive project plan that outlines timelines, budgets, resource allocation, communication strategies, and risk management protocols.
• Delegate tasks, manage teams, and oversee the project's progress, including monitoring adherence to timelines and budgets, identifying, and mitigating risks, and addressing any issues that may arise.
• Implement quality control measures to ensure deliverables meet the defined standards that involves overseeing quality checks, managing reviews, and addressing any quality-related issues.
• Creates project plans, project charters and project schedules.
• Responsible for Monthly, quarterly, interim, and final reports on project progress.
• Management of project portfolio and project charter.
• Manage Actions for pre-solicitation proposal preparations and bid planning.
Proposal and grant writing.
Budget forecasting
Technical review on the global teams' annual reflective reports.
• Develop implementation plans and budgets for different business projects (Shared Futures, Women Business Revival, Women Integrated Livelihood and Learning)
• Ensure that technical guidelines are fully adhered on the quality implementation.
• Identify and track relevant upcoming funding opportunities through advance research on call for proposals, bids, partner relationships, and other available resources.
• Develop and implement an organizational Business development strategy and processes.
• Build good relationships with prospective institutional and corporate donors and clients across multiple sectors such as UN agencies, INGOs, local National NGOs, private corporate companies, and government organizations.
• Manage and implement all the activities under the entrepreneurial projects.
• Responsible for implementation, documentation, monitoring and reporting of the different business projects such as Shared Futures, Women Business Revival, Women Integrated Livelihood and Learning and Pak Business Program
• Development of Business Regional Chapters in Lahore, Sialkot, Gujranwala, Islamabad/Rawalpindi, and Faisalabad
• Ensure collaboration and open relationships with institutional donors, the rest of Excellent Development’s team, and country partners.
• Manage a system for maintaining all contacts, information and deadlines for each grant award and new fundraising opportunity.
• Propose and implement Marketing and Communications Strategic Planning for the next 5 years.
• Business Alliance Relationships across Pakistan.
• Organizational and Program visibility.
• Responsible for leading and overseeing all operations in the Business Program and Marcom.
• Develop implementation plans and budgets for SC and partner organizations.
• Ensure that technical guidelines are fully adhered on the quality implementation of the organization.
• Responsible for effective and efficient implementation of the project and delivering quality.
• Seek formal and informal technical expertise from the thematic sections and arranging support to specific projects through field visits or as appropriate.
• Manage the project teams.
• Responsible for financial management of the project
• Ensure that line management is updated with latest information on key developments in the program and partnerships.
• Partnership management to achieve project goal and civil society strengthening, through WASH interventions and Climate Change activities.
• Develop linkages among partners (EPI and NDMA) for groundwork.
• Provide technical backstopping to the field teams / partners/networks.
• Facilitate organization development of the partners and networks by developing OCD plans.
• By involving partners contribute to the regular review of the Project Strategy and alignment with the strategic planning tools
• Provide partners with technical guidelines on the quality implementation of program activities.
• Identify the capacity gaps and capacity building needs of partners through comprehensive training need assessments and ensure the implementation of capacity building plan because of that Involve in and contribute to capacity building and development of partners through oversight and collaboration. • Plan and lead the smooth operations of events with partner organizations. The events included:
1. Consultative workshop for Safe Back to School Guidelines Mental Health and Psychosocial Support Training for health care providers.
2. Handing over of IT Equipment to NDMA Resource center.
3. Provide guidance to the Communications team in the branding of
4. COVID-19 Vaccination Center of Expanded Program on Immunization (EPI)
• Support WASH Coordinator to implement the school WASH focused activities and ensure delivery of outputs in time and with quality. • Help develop an atmosphere that induces open communication and maximizes skills/experience sharing among the team members
• Make regular visits to the field; carry out process monitoring and provide feedback and support for achieving the desired results in a timely and quality fashion
• Coordinate with MEAL team for proper documentation, data collection and monitoring of project deliverables
• Take corrective measures / actions to ensure quality of work
• Prepare high-quality donor and other periodic narrative reports as and when required
• Prepare RMP, Project Charter, RACI exercise, DIP and detailed narrative reports on the project
• Develop and implement engagement and fundraising strategies to enhance and grow revenue and prospective donors
• Provide comprehensive administrative assistance to Philanthropy department, with a focus on office and fundraising support, effective database management, event logistics and donor stewardship
• Use Social media to promote fund raising campaigns, programs & activities
• Enhance organization’s visibility on website and Social Media
• Design, document, and implement a systematic and integrated donor relations program. Establish and manage information tracking processes regarding acknowledgement, recognition and ongoing communications
• Maintain online profiles
• Assist with final reports for grants and other writing needs Discover donor companies’ Corporate Social Responsibility • Build Partnerships
• Maintained physical donor communication materials and inventory of general development team supplies
• Create informative and interesting press releases, newsletters, and related marketing materials
• Help in preparing detailed media activity reports
• Plan and manage the design, content, and production of all marketing materials • Development of Case Studies, Success stories, newsletters, etc.
• Designing of engagement sessions and campaigns for communities
• Supervise projects to guarantee all content is publication-ready
• Create communication and marketing strategies for new products, launches, events, and promotions
• Develop, compile and write communications for the distribution like that of flyers, leaflets, project website, etc.
Coordinating, to Interact and create liaison with students, volunteers, mentors, mentees and schools in order to promote program objectives (Aim High)
• Recruiting the program participants (Mentors and Mentees), utilizing most proper promotional methods like that of letters, presentations, brochures, etc. at meetings.
• Developing, compiling and writing communications for the distribution like that of flyers, leaflets, project website, etc.
• Facilitating and support workshops, meetings, etc. coordinating logistics, fixing participant communications. use Social media to promote programs and activities
• Manage Program Teams including Volunteers, Interns, Teachers and Community Mobilizers
• Oversee day to day operations and coordinate the activities of the programs
• Compiling and writing communications for the distribution like that of flyers, leaflets, project website, etc.
• Facilitating and support workshops, meetings, etc. coordinating logistics, fixing participant communications
• Using Social Media to promote programs and activities
• Developing content for website and program profiles
• Dealing with correspondence and phone calls
• Managing diaries and organizing meetings and appointments
• Booking and arranging travel, transport and accommodation
• Organizing events and conferences
• Keeping track of the tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence Assist in meetings and events
• Creating project schedules and coordinating resources to achieve deadlines
• Planning and recording weekly & monthly status update meetings between the stakeholders
• Assigning and keeping track of work between the team members
• Assisting in documenting project phases and creating summary reports for company management
• Ensure standards and requirements are met through conducting quality assurance tests
• Use tools to monitor working hours, plans and expenditures
• Create and maintain comprehensive project documentation plan report
• Prepared reports on various maintenance activities and report to General Manager
• Engagement with communities of Union Council Danna Kachi District Mazaffarabad, especially women, to sensitize them on enrolling Out of School Children to schools
• Devising school specific plans with the School Management Committees to chart out Alternative Learning options for such children
• Monitoring and reporting of the different projects
• Development of Need Assessment forms and record keeping
• Making sure the content forms are signed and reviewed by the line manager
• Engagement in the advocacy campaigns
• Organizing events such as seminars and engaging in devising plans for the international conference
• Writing formal letters and invitations for the events
• Gathering information on topics and inviting think tanks and other organizations to help set a plan of action to eliminate problems regarding the issues
• Scheduling meetings and hosting the events
• Use Social media to promote programs & activities
• Assisting in making arrangements (logistical and admin)
• Content Writer for Social Media posts and campaigns
• Enhancing organization visibility