Assistant to the Group Director
NAFFCO Group
Total years of experience :5 years, 7 Months
- Managing schedules, coordinate appointments, and handle email correspondence on behalf of the executive.
- Conducting recruitment and onboarding processes for new employees.
- Responsible for sending memos and reminders to the entire operation for department announcements.
- Preparing monthly and sales reports
- Maintaining office supplies and organization to facilitate smooth workflow.
- Provide administrative support to directors and managers as needed.
- Handle confidential information with discretion and professionalism.
- Managing schedules, coordinate appointments, and handle email correspondence on behalf of the executive.
- Conducting recruitment and onboarding processes for new employees.
- Responsible for sending memos and reminders to the entire operation for department announcements.
- Preparing monthly and sales reports
- Maintaining office supplies and organization to facilitate smooth workflow.
- Provide administrative support to directors and managers as needed.
- Handle confidential information with discretion and professionalism.
- Provided comprehensive administrative support to senior management and cross-functional teams, ensuring smooth day-to-day operations.
- Manage and maintain a calendar, including scheduling appointments and arranging meetings and meet with members of the project team to identify and resolve issues.
- Acted as a central point of contact for internal and external communications, including responding to emails, chats and managing correspondence.
- Assisted in HR functions such as processing Paid Time Off (PTO) requests, managing employee files, headcount tracking and coordinating onboarding/offboarding procedures
- Created trackers, forms, reports, and provided assistance with email signatures, research, and HR tasks
- Conducted thorough investigations and compiled incident reports for HR Manager, addressing discrepancies and ensuring compliance with company policies.
- Supported special projects and initiatives, including event planning, project management, and process improvement initiatives.
- Created PowerPoint presentations for quarterly meetings, onboarding/offboarding materials, company updates, and newsletters
- Provided support on the daily tasks: preparing meeting agendas, managed calendar scheduling & client communications
- Assisted and attended with CEO for local and international business meetings
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and coordinated conferences and monthly meetings.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Handled customer inquiries and presented relevant business information and services
- Communicated between internal and external stakeholders, clients and vendors.