Financial & Administration Manager
Kernel Engineering Consultants
Total des années d'expérience :23 years, 0 Mois
• To manage the Company’s financial affairs, including management and statutory accounts together with longer term financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place.
• To prepare quarterly management accounts and projections and other relevant reports, in consultation with the Managing Director and other departments, for presentation to the Board of Directors and owners.
• To prepare the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off.
• To supervise the production of regular salary payments and records, National Insurance.
• To deal with the company’s bank (Cairo & Doha) in respect of payments and receipts, foreign currency rate and currency hedging negotiations. To ensure that all bank accounts and credit card statements are regularly reviewed and reconciled.
• To efficiently manage all external contracts, and to ensure that all the Company’s expenditure is correctly authorized and accounted for.
• To ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness.
• To manage, in conjunction with the Managing Director, staff contracts and HR matters.
• To manage personnel procedures in relation to recruitment, training, holidays and appraisals, ensuring these are properly documented, and advise on relevant policies.
• To ensure that appropriate policies are in place with regard to procurement and tendering processes.
• To ensure that the Company’s legal responsibilities are met, in particular that all necessary insurance is properly in place.
• To be responsible for Data Protection, Copyright Licensing and Performing Rights Society registration, compliance and fees.
• To be responsible for the Company’s IT resources, maintaining and reviewing the most appropriate and efficient systems.
• AND all such other duties as shall be reasonably associated with or incidental to the above matters or as shall, in the course of the employment, be agreed between the parties as being or forming part of the duties.
Gheras Projects, Proman Project Management &Construction, Al Baraha Engineering Consultancy)
Major Projects: -
- New Souq Al Haraj
- The Chedi Katara Hotel & Resort
- Saraya Palace Hotel & Victory Hotel
Finance & Administration Director
(Reporting to (Chairman)
Duties & Responsibilities:
• Responsible, either directly or by managing staff, for all cash management, investments, insurance, budgeting, and financial reporting, helping to drive the company’s financial strategy and hiring needs.
• Coordinate the development of the annual operating, capital, and program budgets, and reporting against the same.
• Ensure cash flow is compatible with company operations, by overseeing the day-to-day accounting, recording, reporting, and internal control activities of the organization.
• Lead the development and use of best-practice policies, practices, and tools that ensure a well- controlled yet flexible organization with strong fiscal management, project management, cross team communications and workflow
• Work with the senior management to efficiently develop proposal budgets, provide access to Project finance information, and manage contract/grant compliance and reporting
• To manage the Company’s financial and managing affairs, including management and statutory accounts together with longer term financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place.
• Research revenue opportunities and economic trends, analyze internal operations, identify areas of cost reduction and process enhancement.
• Perform risk management through analysis of company liabilities and investments, and evaluate and manage capital structure and fundraising initiatives
• Manage finance personnel and oversee financial IT systems, ensuring compliance with all applicable Financial Accounting Standards Board, Internal Revenue Service
• To prepare quarterly management accounts and projections and other relevant reports, in consultation with other departments, for presentation to the Board of Directors and owners. • To supervise the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off.
Oversee HR function, coordinating with external service providers (payroll, benefits, and general HR) and internal staff responsible for various aspects of HR
• To deal with the bank’s in respect of loans, credit facilities, foreign currency rate.
• To efficiently manage all external contracts, and to ensure that all the Company’s expenditure is correctly authorized and accounted for.
• To manage, in conjunction with the Partner’s, staff contracts and HR matters.
• To manage personnel procedures in relation to recruitment, training, and appraisals, ensuring these are properly documented, and advise on relevant policies.
• To ensure that appropriate policies are in place with regard to procurement and tendering processes.
• To ensure that the Company’s legal responsibilities are met, in particular that all necessary insurance is properly in place.
• To be responsible for Data Protection, Copyright Licensing and Performing Rights Society registration, compliance and fees.
• To be responsible for the Company’s IT resources, maintaining and reviewing the most appropriate and efficient systems.
• And all such other duties as shall be reasonably associated with or incidental to the above matters or as shall, in the course of the employment, be agreed between the parties as being or forming part of the duties.
Major Assignments:
Supreme Council of Health (SCH).
GL Section Head.
Reporting To Financial Manager.
Duties& Responsibilities:
• Responsible for Month-end closing 2010-2013 for 10 Entities.
• Responsible for Submodule and GL reconciliation on ERP on monthly basis closing.
• Responsible for Bank reconciliation for 10 banks for each entity.
• Responsible for closing the period for each sub module (AP, AR, FA, GL).
• Responsible for development and implement the policy and procedures for receivable department.
• Responsible for training staff in SCH for how to use the ERP system for each module.
• Responsible for Prepare and implement procedures for Payroll entries booking on ERP system.
• Responsible for Prepare and implement procedures for filling the document which related to Payroll department.
• Responsible for maintain the right implementation for integration between Payroll sys and ERP sys.
• Responsible for maintain the right implementation for integration between Medical Commission Sys to ERP sys.
• Responsible for Prepare and implement the procedures for GL month closing.
• Responsible for training junior staff and new joiner for how to use ERP sys.
Qatar Mice Development Institute (QMDI).
Subsidiaries of Qatar Foundation.
Senior Financial Manager.
Reporting To Chief Financial Officer (CFO).
. Duties& Responsibilities:
• Transfer of the QF closing balance sheet accounts and values as of June 30th 2012 as the opening balance sheet accounts and values for QMDI as of July 1st 2012.
• Each balance sheet account being reconciled verified and validated by QMDI finance and being supported by appropriate paperwork signed off by QF finance and QMDI finance.
• Transferring the operation of the appropriate bank accounts into QMDI with communications to the banks from Qatar Foundation finance and the opening of new, unique bank accounts.
• Setting up the approved QMDI bank signatories with the bank.
• Reviewing the purchasing cycle and updated and re implement on quick books
• Setting up of suppliers in the accounting system together with key suppliers data to allow payments to be actioned.
• Setting up of customers in the accounting system together with key customer data to allow collections to be actioned.
• Setting up of the QMDI chart of accounts in to the accounting system.
• Posting the July accounting entries into the system.
• Transferring the payroll details from Qatar Foundation to QMDI, setting up in the accounting system and running the July payroll.
• Producing a trial balance as at July 31st 2012 for approval by the CFO.
• Assist in preparing the new accounting policy and control procedures in detail for review and approval by the CFO. This is including the monthly and quarterly close process, reconciliation requirements, accruals, journal entry processes etc.
• Communicating with all internal and external parties on the accounting changes made including bank account details for customers and suppliers.
• Responsible for maintaining the financial accounts of the Health Center.
• Oversee implementation of procedures and controls in the department. Ensure that all financial accounting transactions are in compliance with the Health Center policies, procedures, regulatory requirements, and international financial and accounting reporting standards.
• Review expense entries and processing of payments, payroll, GL Accounts, accounting controls, prepayments and accruals, fixed assets, procurement and depreciation.
• Supervise accounts payable activities and ensure that correct payments are made to correct suppliers within the contracted credit period.
• Implanting the processing of purchasing cycle (PR, PO, ……etc. ) up to (final Payment) and review if there’s any gaps between actually occurs and what has been prepared.
• Review the processing, recording and safekeeping of vouchers/ invoices and other related documents.
• Ensure in coordination with the team members the accuracy and reliability of the FSCP and that period end closing of financial accounts is done on a timely basis, as per the agreed plan.
• Ensure that provisions, accruals, prepayments and other entries for periodic and annual closing of financial accounts for the Health Center are complete, accurate and adequately supported.
• Review all expenditure requests and coordinate with concerned division’s employees in developing policies and procedures for capital expenditure budgeting, control, and reporting.
• Assist in the timely and accurate preparation of monthly, quarterly, and annual balance sheets income statements, and the accompanying explanatory notes.
• Reconcile all expense accounts of the Health Center on a daily/ weekly/ monthly basis and report exception for correction and follow up.
• Assist in ensuring high standards of confidentiality to safeguard commercially sensitive information.
• Provide timely and accurate information, to the external and internal auditors, when required.
• Review and Approval for all entries on ERP (PR, PO, AP, AR, FA, GL & INV).
• Monthly analysis reports for the Balance sheet items support at monthly closing.
• Monthly analysis reports for P&L location-wise at monthly closing.
• Review all balance sheet accounts as accrual & advances & provision & rent & amortizations etc. ……then post it on ERP.
• Review and post all the pending PO on ERP.
• Support the Regional Finance team in monthly closing and year end closing.
• Follow up and the petty cash transactions on ERP & physical.
• Review all intercompany transactions in UAE, KSA and Egypt, and reconciliation with holding company.
• Lead the team for the importing process.
• Lead the team for monthly closing.
• Follow up on daily treasury transactions.
• Preparing monthly cash flow.
• Review and approve on bank reconciliation
• Assuring implementation of finance policies.
• Review bank Reconciliation for the 3 countries with their sub accounts manually on XL sheet & Cash management on ERP.
• Maintaining the fixed asset register, posting the monthly depreciation and preparing all analytical related reports.
• Follow up AP, and check the supplier aging on weekly basis.
• Check AR aging on weekly and follow up with sales mangers for collection.
• Bi-monthly prepares and submits POC report (internal control report).
• Preparing the monthly PR (performance review).
• Prepare P&L vs. budget analysis.
• PO-AR-GL, AP-GL, FA-GL and Inventory-GL reconciliation on monthly basis.
• Adhere to strict reporting deadlines
• Following all entry passing on ERP system and review it before posting.
• Preparing all monthly analysis reports related to trail balance at the end of the month.
• Preparing all monthly analysis for P&L for all the company as a total & by location wise.
• Preparing monthly sales tax report.
• Review all balance sheet accounts as accrual & advances & provision & rent & amortizations etc. ……then post it on ERP.
• Preparing P&L report and make reallocation transaction very month.
• Following up all the petty cash transaction on ERP & physical.
• Responsible for all intercompany transaction with our sister company in Dubai & KSA and make reconciliation for it on monthly basis whit holding company.
• Responsible for all financial procedures for importing with banks (forms, transfers, etc.).
• Responsible for monthly closing procedures.
• Follow up the daily revenue transaction (cash, checks, bank transfer, liquidity, Checkup safe during periodical time...
• Preparing monthly cash flow.
• Make bank reconciliation for 5 banks with sub accounts manually on XL sheet and Cash management on ERP.
• Assuring the implementing of financial policy.
• Maintaining the fixed asset register, posting the monthly depreciation and preparing all analytical related reports.
• Adhere to strict reporting deadlines.
AXIOM TELECOM KSA: -
From: 1/6/2007 to 30/9/2007
Support for Axiom KSA team for 4 Month’s:
• To start implementation for ERP.
• Assist and train the team on ERP.
• Responsible for the credit limit of all the clients in (16) branches and review the collection process for it.
• Following up the operations at all the branches, Correspondents and the balances at all the reports.
• Making monthly sales tax report. Preparing daily journal voucher of sales and costs.
• Responsible for post all the transaction related to A/R on the ERP.
• Follow up accounts receivable and its daily transactions. Making all reports of (A/R daily balances in all branches, its compensations, sales analyzing, and aging, commission (daily and monthly) to GM.
• Review all the daily revenue transaction (cash, checks, bank transfer, and liquidity … Checkup safe during periodical time...
• Follow up the daily expenses safe transaction & prepare the daily revenue reports.
• Follow up the daily storehouse transaction & reported about all storehouse transaction…Clients transaction, items balances, slow moving items report, inventory evaluation. Sales analyzing (items & values). Making daily inventory balances in all branches of company branch and the warehouse
• Preparing the quarterly sales and revenue report.
• Preparing studies of the client to reevaluate their credit limit depended on the activity during the year
• Making quarterly physical count for all the stock and comparing it with the book balance then submit the final report to GM. showing the difference.
• Review all branch activities over computer system.
• Responsible for credit limit of all clients in all branches (11) and review collection process at branches - Egypt.
• Following up all operations with all branches (11) Correspondent balances with all reports.
• Making monthly sales tax report. Preparing daily journal voucher of sales and costs.
• Take a part in prepare balance sheet, review its balances
• Follow up accounts receivable and its daily transactions. Making all reports of (AR daily balances in all branches, compensations, sales analyzing (daily and monthly) to GM.
• Follow up the daily revenue safe transaction (cash, checks, bank transfer, and liquidity … Checkup safe during periodical time...
• Follow up the monthly expenses transaction & prepare the revenue monthly reports.
• Follow up the daily storehouse transaction & reported about all storehouse transaction…movement transaction, items balances, decline report, inventory evaluation. Sales analyzing (items & values).
• Preparing daily inventory report by balances in all branches and main warehouse.
• Making quarterly physical count at all the branches and comparing it with the book balance to prepare a report to GM. With difference.
• Review all branch activities over computer system
• Follow up import procedures for LG products.
• Making monthly sales tax report. Preparing daily journal voucher of sales and costs.
• Take a part in prepare balance sheet, review its balances.
• Following up all operations with branches. Correspondent balances with all reports.
• Follow up accounts receivable and its daily transactions.
• Making all reports of (AR daily balances in all branches, its compensations, sales analyzing (daily and monthly) to GM.
• Follow up the daily revenue safe transaction (cash, checks, bank transfer, liquidity
Checkup safe during periodical time...
• Follow up the daily expenses safe transaction & prepare the revenue safe daily reports.
• Follow up the daily storehouse transaction & reported about all storehouse transaction…supplier’s transaction, items balances, decline report, inventory evaluation. Sales analyzing (items & values). Making daily inventory balances in all branches of company 8 branch and the warehouse.
• Making quarterly physical count and comparing it with the book balance then making a report to GM. With difference.
• Review all branch activities over computer system UP TO NOW
• Responsible for Food Grade line of industry.
• Set a deal with clients for sales transactions.
• Monitor and collection sales revenue from the accounts receivables clients.
• Responsible of marketing and negotiating for new deals with wholesale clients.
• Responsible for supply chain of the row Martials and all the communication and negotiating with our agent abroad regarding the prices, quantity, quality, etc….
Bachelor's degree. in Accounting and auditing From Ain Shames Unveiresty Country: Egypt City: Cairo The year of Graduation: 2002 Grade:- Pass