Fleet coordinator
Etmam logistics
Total years of experience :14 years, 3 Months
• Make daily reports on containers since their arrival at sea ports and follow them up to delivery to the required locations ASAP so as not to result in any financial violations due to delay.
• Communicating and arranging with planning teams and all warehouses supervisors to develop the finalized plans for distributing containers as required and priority.
• Managing Jeddah, Rabigh and Dammam ports for all inbound containers shipments, and also create and close the shipments in SAP system and follow-up until return the empty containers to return yards, and register the cost per shipment.
• Managing all outbound containers shipments for cites of KSA, and also create and close the shipments in SAP system, and register the cost per shipment.
• Utilizing own resources and dealing with 3PL companies to pull-out the containers from port side and dispatch them to specified warehouses in across the kingdom.
• Identifying operational issues, potential problems and opportunities.
• Scheduling and directing the work activities while providing the leadership and direction to company operations staff.
• Drafting company operating instructions, outlined company policies, procedures and keeping employees on target with company goals.
• Reviewing the service provider’s invoices and make sure they are correct and then approved the finance to pay the value of these invoices.
• Involving in strategic development and strategy making.
• Tracking the vehicles and drivers movement through VTS application.
• Ensuring company compliance of all logistic policies, legislation and procedures.
• Managing fleet of vehicles in west region and also the drivers.
• Making sure that all fleet vehicles are properly maintained and serviced.
• Conducting staff performance reviews, setting objectives, and identifying employee training requirements.
• Upload "PO" and "PR" orders to suppliers' invoices after they have been approved for the goods shipped through the ERP system "Oracle" and follow up until the invoices are paid from the finance department to the suppliers, and high capacity dealt with this the system.
• Make daily reports on containers since their arrival at sea and air ports and follow them up to delivery to the required locations ASAP so as not to result in any financial violations due to delay.
• Receiving all orders from the branches to ensure the transport vehicles "Dina-Lori-Trilla" to transport goods between the branches of the company and customers inside and outside the Kingdom as per the requests of the concerned departments.
• Making and submit daily / weekly / monthly reports on the status of transport services and transport service providers. Track/Control supplier invoices ensure, liaise with Finance Dept. to ensure prompt payment.
• Responsible for managing all types of official reports.
• Managing the monthly petty cash flow.
• Resolving and managing queries and complaints courteously and efficiently.
• Review and analyze and then approve the monthly invoices for the monthly shipping policies of the transport offices that have contracts with the company.
• Manage the negotiation for key contracts, rates and facilities for all transportation companies.
•General supervision of the contracts of leasing companies.
•Receipt and delivery of cars from the leasing companies and follow up on it.
•Receipt and delivery the cars to and from the staff and to ensure the absence of any notes as per the models that prepared for that.
•Coordination with the leasing companies to request for maintenance or other services as per contracted.
•Liaise with the leasing companies to put together required documents to support accident claims.
•Coordinate/follow up on accident claims with company Insurers.
•Produce weekly/monthly reports on MVPI & Istemara renewal status.
•Follow up with the leasing companies on progress of Istemara renewals.
•Make sure the validity of the licenses of vehicles, the insurances and the authorizations driving periodically.
•Follow-up vehicles of the users and make sure they are clean and without damages and inform fleet manager notes.
•Follow up everyday business regarding leased vehicles (maintenance, repair incidents and the replacement the vehicles).
•Follow up the vehicles under repair workshops in the leasing companies to be repair it and return it to work ASAP and with high quality.
•Send the vehicles to external workshops to estimate and reform if necessary.
•Follow-up parked vehicles in warehouses periodically to make sure they are clean and readiness always to work.
•Distribution of fuel coupons to users of the company's compounds as per to the approved quota for each user and tuned to read the meter and analyzed on monthly basis.
•Ensure readiness of delivery vehicles of products, and follow-up the drivers to do a daily check of the vehicle, to avoid any abrupt breakdowns that may affect the delivery process.
•Review and analysis of monthly invoices for rent cars companies and approve it for the accounting department.
• Follow-up customers in all regions of the Kingdom, and to propose solutions to customer problems.
• Opening of new contracts, replacement contracts and closing expire contract.
• Supervision of the new cars delivered to customers, and also the supervision of the receipt of the old cars of customers and to ensure the rights of the client and my company.
• Follow-up transfer of cars to and from different areas in the Kingdom.
• Supervision and follow-up on more than five thousand cars in all regions of the Kingdom and coordination with supervisors and coordinators in other areas if a problem occurs for a client outside our region.
• Maintained office records and customers.
• Follow-up the workshops and other departments to implement processes and tasks as per to the agreed date, as well as writing reports about them.
• Dealing with the traffic system "TAMM" to add and delete customers, as per extracting of traffic violations reports as needed and necessary.
• Rapport building with the customers and developed excellent communication skills.
• Assist in giving training as per the standards for new employees.
• Engineer for computers and operating systems.
• Assistant analyst of systems and a manager for department of Renewable Solar Technology “RST” in Company of Arab Engineers for Solar Energy.
Diploma in "Oracle"
B.S in Computer Science from Saba University in 2005.