Executive Assistant
Total years of experience :21 years, 11 Months
Lavajet sal,
• Managing the day-to-day operations of the office
• Organizing and maintaining files and records
• Assisting the Manager in his day-to-day work
• Acting as the point of contact among executives, employees,
clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives’ calendars and set up meetings
• Handling daily expenses
• Holding the company’s projects administration work
• Preparing and editing correspondences, reports, and presentations
• Format information for internal and external communication -
memos, emails, presentations, report
• Reading, researching and routing correspondence, drafting letters
and documents.
• Maintaining executive's appointment schedule by planning and
scheduling meetings, conferences, teleconferences, and travel.
• Securing information by completing database backups
• Providing historical reference by developing and utilizing filing and
retrieval systems, recording meeting discussions.
• Maintaining the companies legal documents and make sure that all
the documents are renewed
• Managing the company’s document control section
• Maintaining office supplies.
• Arranging Ticket reservations, Visas & Hotel reservations.
• Monitoring the Company’s social media pages.
• Managing the Company’s official emails.
• Managing the Administrative division in the Tendering department
• Team Leader for Tendering Preparation, collect all the needed
documents from all departments to submit the tenders on time.
• Preparing all the administrative files for the new tenders
Highlights
• Communication Skills
• Organizational capacity
• Commitment to work
• Staff motivation
• Good manners
• Teamwork
- Badawi Azour for Contracting and Trading s.a.l.
• Performing administrative duties for Legal Department and Contract Manager
• Preparing and following up on all the legal documents for the company
• Making research on requested legal related issues
• Assisting the Tender Department by preparing all the legal documents
• Reviewing law cases and prepare briefs
• Organizing and maintaining legal books, documents and case files
• Filing and keeping all the legal documents for the Company local and abroad branches up to date
• Managing the filing system electronically and in hard copies
• Planning and organizing meetings
• Arranging for international conferences
• Assisting in the preparation of required legal documents for opening new company branches and
following up with concerned parties
• Performing administrative and office support for all the departments when needed
• Preparing presentations
• Taking proof and distributing minutes of meeting
• Assisting the CEO in the absence of the CEO Assistant
• Screening phone calls, faxing and e-mailing
• Preparing all kinds of correspondences and contracts
• Arranging Ticket & Hotel reservations
La Constructa s.a.l.
• Responsible for all the Administration work
• Emailing
• Preparing all required correspondences
• Assisting the Tendering Department
• Assisting the HR Department
• Taking care of the office supplies
• Preparing all the required Purchasing Orders
• Screening all the incoming mails and distributing it
• Sorting, distributing and forwarding daily incoming and outgoing mail
• Maintaining and monitoring office equipment
• Coordinating between sites and main office
Qualco - Quality Construction Company
• Responsible for all the Administration work
• Emailing
• Document controller
• Employees’ attendance
• Employees’ leaves
• Employees’ monthly overtime
• Employees monthly transportation
• Following all the Employees’ issue with the HR department and Banks
CMF - Medical Insurance
• Responsible for all the Administration work
• Banks related tasks
• Working on special insurance software for policies issuing
• Working on insurance software online between the insurance company and the TPA Company.
• Taking care of all the payments issues for the company.
• Liaising between the company and the hospitals.
• Closing all the incoming and the outgoing policies payments every end of the month (as production,
bank payment, receivables).
• Liaising between the company and the brokers.
• Issuing the monthly commission for the brokers, etc…
Preparing all kind of Correspondences
• Preparing reports
• Employees’ timesheet
• Employees’ Leave
• Controlling orders
Heavy contact with engineers
• Petty cash, etc…
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