Office Manager
Alamia outdoor
Total years of experience :11 years, 10 Months
Communicate company information to the public.
* Operate file management system.
* Retrieve files for personnel.
* Manage schedules and book conference rooms.
* Handle travel arrangements and expense reports.
* Organize and maintain paper and electronic files.
* Initiate and oversee projects, including company activities.
* Disseminate information by using the telephone, mail services, Web
sites, and e-mail.
* Utilize office equipment, including fax machines, photocopiers,
scanners, and videoconferencing and telephone systems.
* Compose correspondence.
* Create spreadsheets and input data.
* Perform data entry.
* Create presentations and reports.
* Follow and implement the budget.
* Handle purchase orders.
* Support members of executive staff.
* Review incoming memos, submissions, and reports and respond
appropriately.
* Prepare agendas.
* Take minutes of meetings.
Assist director and other managerial staff.
* Provide training and guidance.
* Delegate duties such as typing, copying, and scanning.
* Hire, terminate.
* Create schedules.
* Work with the Director to sustain and grow programs and service.
* Manage administrative functions to ensure smooth and efficient
operations of the organization.
* Support the organization's strategic alliances and partnership.
* Ensure performance goals are met and set.
* Fulfill duties delegated by director.
* Attend and preside over meetings.
* Participate in strategic planning.
* Represent the organization to the public, key stakeholders and
business partner.
* Help create budgets and track expenditures.
* Create presentations for meetings.
Advertise jobs in the newspaper, online, at employment
agencies, and at local colleges.
* Provide forms for job seekers to fill out.
* Ensure completed forms have the following: work history,
references, salary range, skills, and education.
* Revise compensation structures as needed.
* Fill temporary or contract jobs with candidates.
* File papers or input information into computer database.
* Interview applicants to determine if person is a match for job
opening.
* Ask questions about work history and performance.
* Negotiate salaries, fees, and benefits.
Provide administrative and clerical support to departments or individuals.
* Schedule meetings and arrange conference rooms.
* Alert manager about cancelations or new meetings.
* Manage travel and schedule.
* Handle information requests.
* Prepare correspondence and stuff mail into envelopes.
* Arrange for outgoing mail and packages to be picked up.
* Prepare statistical reports.
* Manage spreadsheets.
* Greet and receive visitor.
* Coordinates office management activities.
* Determine matters of top priority and handle accordingly.
* Prepare agenda for meetings.
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