Secretary
Qatar National Bank
Total des années d'expérience :12 years, 0 Mois
Maintain AGM calendar, documents, travels etc
Coordination between AGM and Team, keep an eye on info let work go smoothly.
Take care of all phone calls as well emails and faxes
Maintain archive and stock.
Compliance with the Company code of ethics, conduct and professional standards.
Main Role: responsible for all coordination between the mother company and the sponsored companies for all government relations requirements.
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Responsible for preparing and submitting all requested visa through the EGOV
• Follow up on rejected visas with the government and try to solve any problems causing the visa not to be approved.
• Preparing all Passports and QID as well HMC Cards and follow up for renewal
• Renewal and Extend all required Visa as well Residence Permit.
• Preparing all the letters in Arabic language that needs to be submitted to the government.
• Preparing all the Petty cash expenses and send it to finance.
• Preparing all charges for the Sponsored Companies and follow up until payment.
• Preparing all Bills for Kahramaa.
• Main role: meeting clients understanding their requirements developing proposals with the creative department and Event Manager.
• Coordination between all departments to assure the achievement of client and Event manager satisfaction with concern employees and the customers from the day of accepting the events until finalization (contracts, service provided, subcontractors, invoicing and payments).
Daily Duties
• Follow up & coordinate all kinds of events such as weddings, engagements, conferences, family day events, charity events, trade shows, and employee appreciation events.
• Coordinate with event Manager on talent bookings, such as but not limited to: musicians, bands, shows…
• Coordinate between the client and our creative department on venue layout
• Arrange a breakdown schedule for the full event.
• Keep updated and consecutive follow up with the event timelines and make sure deadlines are met.
• Follow up on all promotional Materials such as: banners, brochures, tickets, flags, gift items.
• Accurate record keeping and maintenance of contacts databases and mailing lists.
• Handling invitations and RSVP processes as required by Event Manager.
• Database of suppliers and vendors developed and maintained accurate and up-to-date.
• Arrange travel itineraries, visas, flights and accommodation for project participants in Qatar and overseas.
• Administrative support to maintain project and management documentation.
• Participate in monitoring and evaluating the quality of events and their outcomes; and disseminating lessons learned to enable teams to repeat successes.
• Support Event Manager to develop and maintain active relationships and networks with clients and suppliers.
• Assist Operation Manager in management of day-to-day operations
• Building and maintaining client relationships
• Identifying and closing new opportunities
• Creating customized presentations
• Administrative and operational tasks during the office time.
• Working in this capacity has helped improve my practical understanding of Law, it has also given me an invaluable insight into how a legal establishment operates on a daily basis including such issues as case loading, and client management.
• Attended daily meetings with the advocates.
• Assisted administration staff with research
• Assisted other lawyers with studies and discussed points of law and appropriate legal solutions.
• Handling Meetings with sales team, and preparing notes about the feedback and minutes of the meetings.
• Schedule all deliverables to all branches
• Manage relationships with customers.
• Prepare and send offers after authorization.
• Coordinate with all branches for sales requirements.
• Handle customer accounts.
• Follow up with customers for feedback.