Executive Secretary to Group Head of Support Services
Raysut Cement Company
Total des années d'expérience :28 years, 3 Mois
1) Managed external contacts for GROUP HEAD OF SUPPORT SERVICES (GHSS), proactively understanding who they are, which priority contacts are and keeping track of periodic communication needed for priority contacts.
2) Ability to anticipate the GHSS's needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
3) When the GHSS chairs meetings: Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings.
4) Managing the daily schedule of GHSS, ensuring that he knows his schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary
5) Developed and maintained a system that alerts to upcoming deadlines on incoming requests or events.
6) On own initiatives processed/composed correspondence/reports for GHSS's and/or executive teams replies.
7) Drafting all the letters, correspondence and all writing communications on behalf of the GHSS.
8) Managing GHSS travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas.
9) Preparing the GHSS trip expense reimbursements, and logistics.
10) Preparing the travel agendas and necessary contacts, country information, presentation materials, documents and other necessary resources.
11) Acting as the lead in preparation for quarterly Board Meetings, including tracking, monitoring and following the progress of open action items, drafting the agenda, setting the timetable and board material preparation, producing a final draft of the Board Book, and producing accurate Board minutes at each meeting.
12) Handling confidential information in a professional and discreet manner.
13) Anticipate the needs of the GHSS and acting accordingly.
•Entire Secretarial jobs, including handling of confidential matters.
•Assisting in Recruitment, Interviews, Induction and Training Programs.
•Screening of Telephone Calls and attending the calls.
•Independent correspondence of routine jobs.
•To arrange, coordinate, Meetings/Conference and prepare the Minutes of the same.
•To Liaise with others Department/Departmental Managers collect information and prepare reports (Daily / Weekly / Monthly Reports).
•To document / record information, maintain files, process all papers, and to perform day to day administrative work.
•To coordinate with other executives and submit regular reports / communicate as required
•Assisting in office works and maintaining/procuring the office stationeries.
•Coordinated in Disciplinary Proceedings, Enquiries.
•Entire Secretarial jobs, including handling of confidential matters.
•Assisting in Recruitment, Interviews, Induction and Training Programs.
•Screening of Telephone Calls and attending the calls.
•Independent correspondence of routine jobs.
•To arrange, coordinate, Meetings/Conference and prepare the Minutes of the same.
To document / record information, maintain files, process all papers, and to perform day to day administrative work.
•To coordinate with other executives and submit regular reports / communicate as required
•Assisting in office works and maintaining/procuring the office stationeries.
•Coordinated in Disciplinary Proceedings, Enquiries.
Passed B.Com with 48 per centage. Passed Senior/ Higher SHORTHAND 120 Words / Minute Passed Senior/ Higher TYPEWRITING 50 Words / Minute Passed Diploma in Computers Data Entry Operator Course