Project Manager
ARCS Culture Solidali
Total years of experience :6 years, 8 Months
• Review and analyze project documents and budget proposals, project annual workplans,
Terms of Reference for partner organizations and consultants, and project reports.
• Provide professional services for an identified set of project services, provide inputs for
developing project’s plans, conduct basic research and analysis, and draft components of
reports and presentations for situation analyses for the project’s needs
• Provide timely, accurate and pertinent information on project’s budget matters for
operational decision-making purposes through the strategic use of the results-based
management by the use of baselines, milestones and indicators to measure, analyses and
report on performance.
• Monitor and verify accuracy of project’s data, linking the financial delivery with the
programmatic delivery under the project.
• Work in cooperation with external partners, and technical specialists and HQ in the
preparation of draft Memorandum of Understanding (MoUs), ensuring consistency with
requirements and timelines for project implementation.
• Provides technical guidance and direction to implementing partners on high impact in
several thematic areas of projects.
• Coordinate with the Logistics, Finance and Security departments to organize activities.
• Develop concept notes and other thematic documentations as necessary.
• Participate in meetings and field visits to monitor and report on project’s implementation.
Identify issues and propose corrective actions.
• Proactively reviews and provides substantive feedback on donor reports, guides country
offices with budget realignments, and supports grant amendments.
• Ensure use of correct/relevant forms for assessments and reporting by the team
• Advise all departments to ensure partner compliance/accountability of these activities to ensure consistency and high standards across the SC partnerships portfolio.
• Supporting program managers with the tools and approaches for partnership engagement for effective programming.
• Contribution to the work plans, budgets projections, procurement plan…etc.
• Support the overall Partner assessment process through (Lead for SPP), as well as capacity building plans, ensuring partners have the tools and support to deliver on projects, strategy and services for children in Syria.
• Facilitate and lead project design sessions including cross-function teams and external partners.
• Participate and support the AOs teams through the partner selection processes.
• Assist partner staff with understanding SCI required policies and procedures as per the sub-grant agreement and best practices (procurement, financial reporting, child safeguarding, etc.), especially through coordination with other SCI departments.
• Assist partner and Programme staff to strategize ways to ensure program delivery meets targets by referring to possible capacity building initiatives linked to the project CBP. With guidance from PM, ensure partner staff are aware of SCI/donor guidelines and policies and that these are adhered to at all times, immediately raising any suspected non-compliance with HoO.
• facilitate support from relevant SCI technical or operations team to ensure continuous support and involvement at all stage of the programme cycle. In particular, run the partner performance reviews quarterly, combine the performance reviews with satisfaction reports every 6 months, donor reports, and other recommendations to create a final review document and give feedback to partners from those reviews.
• Lead (For SPP and Support for NWS and NES) on and maintain partner profiles, including regular updates.
• (Quarterly) and amendments to the tool itself to make it more effective.
• Existing tools are mapped and updated for project cycle; includes maintaining partner tool sup date PAT and CBP as needed, partner’s performance evaluation, etc…
• Proactively reviews and provides substantive feedback on donor reports, guides country offices with budget realignments, and supports grant amendments.
Program development, implementation and support
Assist the relevant managers as needed to insure the timely development and implementation of work plans.
Prepare and implement the promotion plan for IMC services in each of locations with assigned staff.
At field site level, ensure that program activities take place according to plans.
Coordinate all trainings and arrange with trainers to make sure trainings are implemented and provided to staff and provide feedback of trainings.
Provide all staff members capacity and trainings to implement home visits and promote IMC services.
Support the program manager to insure timely delivery and availability of tools to implement program activities according to work plan, through coordination with field manager/ logistics.
Help Program manager by monitoring the targets for each project indicator.
Work closely with the program team and actively contribute to team building.
Provide logistic and finance departments with document related to the staff needs.
Work with the program manager, field manager and logistic team to come together and develop and update procurement plans for each location.
Support the program manager to coordinate with local government to seek approvals and follow up on sites permissions or any other related matters.
Support security manager by reporting by reporting any security concern or incidents related to staff, vehicles location, and situation in area.
Actively promote PSEA (prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
Ensure that all IMC staff adhere to the IMC code of conducts in the execution of their duties.
Provide training to IMC staff for CP, MH, outreach and promoting services plan.
Provide the program manager monthly and quarterly reports.
Contribution to the work plans, budgets projections.
Receive cases referred by other Tdh departments, local partners and agencies as per the Interagency Emergency SOPs for Prevention of and Response to Gender Based Violence and Child Protection in Jordan.
Coordinate with other international and local organizations, local government and other stakeholders in the area of disability, child protection, health and legal documentation.
Research and evaluate different risk factors regarding beneficiaries concerns in coordination with Protection Teams Identify technical resources required for the implementation of the plan and support their mobilization in close coordination with the PM.
Deliver updated information sessions and individual counselling to Syrian and Jordanian beneficiaries
Contribute to the preparation and implementation of quarterly project review.
Oversee the maintenance of the data inputted to CPMIS and the TDH project database and ensure accuracy and quality standards requirements are met.
Support the development of strong M&E mechanisms, program monitoring tools and efficient review and modification systems to ensure high quality implementation in order to achieve the set objectives.
Support/contribute to local partner capacity building plan for strengthening local partners’ capacity in technical CP &GBV areas.
As tasked, oversee a team of social workers and volunteers, following up on their attendance, performance, and completion of assigned tasks
Conduct registration and initial assessment for all OOSC “Out of school children” cases.
Conduct BIA (including section 3) for all OOSC.
Identify the children risks, vulnerabilities, strength and needed support.
Identify and receive cases of at risk children facing issues such as child labor, lack of documentation, homebound girls….
Develop a case plan/care plan for the child together with the child and his/her family.
Monitor on-going care plan development with special attention to access to schools.
Develop initial care plan with a stress on immediate safety.
Ensure that cash assistance is well assessed and planned for as per the vulnerability criteria developed.
Provide regular updates and reports to supervisor.
Share monthly reports on the activity’s progress based on the agreed annual plan.
Work with supervisor and managers to arrange case meeting for complex cases and ensure children receive multidisciplinary support.