senior personnel officer
ARCHIRODON CONSTRUCTION OVERSEAS
Total des années d'expérience :13 years, 2 Mois
• Coordinating and assisting in the development of the project manpower plan
• Coordinating with Department / Line Managers to formulate short, medium, and long term manpower plans to fulfill manpower requirements
• Responsible for processing manpower requisitions for engineering, administrative, management, and skilled workers positions as required by the project management team
• Periodically monitor and report on manpower activities and review actual manpower movements against planned to ensure that plans are adhered to, and variations are identified, and the necessary action is taken
• Collaborating with the Recruitment Officer to ensure recruitment plans are harmonized with manpower plans and that appropriate internal candidates are considered in preference to external recruitment and that opportunities for transfer of staff between sites / functions are fully considered and realized
• Responsible for maintaining and handling the files, all information and records pertaining to employee’s visa, work permit process, personal files, requirements and other related documentation
• Close liaison with Company’s Regional Admin Department in regards to labor, visa & work permit issuance and cancellations and other governmental related issues
• Be permanently updated in all immigration, visa process, penalty and similar related issues
• Ensuring the day-to-day accurate Maintenance of Employees Personal Files (hard copy) and HRIS (Human Resources Information System) online system by engaging in the following activities:
a) Liaising with Archirodon’s Regional Office during mobilization and transfers of employees to ensure that hard copy of personal files is received
b) Creating new employees’ profile by inserting data in predefined fields
c) Creating activity sheets to implement changes on salary, position, and grade
d) Scanning and uploading employees’ personal documents such as CVs, Degrees, Evaluation Forms, Offers, etc.
e) Monitoring the expiration of documents related to governmental authorities such as visas, passports, residence permits, work permits and driving licenses
f) Generating standard reports on Manpower, Turnover and Current estimate in liaison with Administration and Personnel Officers of our Regional Administration Department and at project sites
g) Generating customized reports as required by Management on an ad hoc basis
• Implementing departmental policies, systems, and procedure so that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost-effective service
• Updating job applicants of their employment application status and assist in review of applications to determine if the qualification requirements are met or if disqualifying factors are present
• Preparing join duty slips for newly hired employees and employees who were permanently transferred from other sites.
• Designing and/or organizing orientation classes and diversity training sessions for new employees
• Creating and updating consolidated Termination/Resignation report
• Creating, updating, archiving, and organizing personnel files
▪ Ensures the day to day accurate Maintenance of Employees Personal Files (hard copy) and HRIS (Human Resources Information System) online system by engaging in the following activities:
▫ Liaising with Administration officers at regional office during mobilization and transfers of employees to ensure that hard copy of personal files are received.
▫ Creating new employee profile by entering data in predefined fields
▫ Creating activity sheets to implement changes on salary, position and grade
▫ Scanning and uploading employees’ personal documents such as CVs, Degrees, Evaluation Forms
▫ Monitoring the expiration of documents related to governmental authorities such as visa, passport, residence permit, work permit and driving license. Notify Management on needed action
▫ Generating standard reports on Manpower, Turnover and Current estimate in liaison with Administration and Personnel Officers at the regional office and at project sites
▫ Generating customized reports as required by Management on an ad hoc basis
▪ Informs job applicants, by telephone, letter of their employment application status and Reviews applications to determine if the qualification requirements are met or if disqualifying factors are present
▪ Preparation of join duty slips for newly hired employees and employees who were permanently transferred from other sites
▪ Designs and/or organizes orientation classes and diversity training sessions for new employees
▪ Communicate with project manager and construction manager to prepare monthly manpower planning and communicate it with the regional office
▪ Provides an updated monitoring recruitment report to all concerned sites/departments
▪ Creating and updating consolidated Termination/Resignation report
▪ Creating, updating, archiving and organizing personnel files
▪ Creating and updating personnel files missing documents report
Preparing, updating and analysing the daily manpower report
Monitoring the expiration of documents related to governmental authorities such as visa, passport, residence permit, work permit and driving license. Notify Management and Personnel officers on needed action
Drafting official letters and memos on administrative procedures as well as saving and arranging files in an organized manner to easily refer to it when requested or needed.
Preparing monthly administration activity report
Supporting the Administration Manager for logistics and calling Drivers/Messengers to inform them about their duties or new assignments and any required follow-up
Contributing to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors and governmental authorities to ensure all data is accurately and timely recorded, processed in corporate systems and any operational issues addressed
Providing effective and efficient administrative and secretarial support to the Administration manager
Assuming additional responsibilities and special projects as required and as necessary
Controlling and documenting Petty cash flow covering advance payments, fuel consumption and daily purchase orders
▪ Welcoming customers to present the cars info and answer any related questions
▪ Controlling and documenting Petty cash flow
▪ Entering sales cash, installments and purchasing transactions to the system
▪ Keeping and updating the attendance report by preparing daily/weekly time sheets for basic hours and overtime with the correct cost Centre
▪ Ensuring time sheets accuracy and reliability duly signed by the concerned sections
▪ Handling documentation and filing
▪ Monitoring gate pass and labor card files to send alerts for renewal before expiry dates
▪ Organizing and arranging the movement of vehicles in and out of the site Performing any other related duties as assigned
▪ Welcoming customers to present the cars info and answer any related questions
▪ Entering stores data, sales cash, and purchasing transactions to the system
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