Senior Administration Officer
Midas
Total years of experience :18 years, 11 Months
1- Provide support and help for all divisions/department.
2- Followed-up Branches Requirements.
3- Keep employees records up-to-date.
4- Maintain security of all confidential documents related to the department.
5- Arrange all travel reservations, airline tickets, accommodation and visa application.
6- Prepare all letters, forms & formal applications for Ministries
7- Follow-up the representatives daily duties
8- Follow-up all monthly bills such as (phones, mobiles, rents, etc…)
9- Prepare all the requirements of company’s salaries statement that required from ministry of social affairs & labor
10- Registration Kuwaiti employees in Social Insurance Institution & follow-up their subscriptions every month
11- Registration Kuwaiti employees in Social ministry of social affairs & labor to issue national employment rates certificate
12- Follow-up all employees documents & make sure its valid & renew it if needed :
Passports
Residencies
Driving Licenses (Drivers & Representatives)
13- Follow-up all company documents & make sure its valid & renew it if needed :
Commercial Licenses
Fire Licenses
Advertisement Licenses
Chamber of Commerce & Industry Certificate
Central Tenders Committee Certificate
Import License
Public authority for civil information Certificate
Social Insurance Institution Certificate
National employment rates certificate
Car Licenses
1- Managing and controlling all personnel and administration works :
Salaries
Vacation System
Attendance
Petty cash
Recruitment
Visas
Passports
2- Ensuring that all work permits, licenses, residencies, civil IDs and all related documentation are valid and complete.
3- Reviewing termination and resignation process.
4- Providing advice and information to management and employees on personnel policies and procedures.
5- Provide support and help for all divisions/department.
6- Develop and simplify all administrative and personnel operations and paper work and follow up and update filing system.
7- Monitoring and enforcement of employee attendance and make reports for HR manager.
8- Followed-up Branches Requirements
• Established the HR Department from Scratch
• Implemented HR basic Systems
1- Attendance & Absence System
2- Leave System (Annual, Urgent, Illness, Unpaid, or Parturition)
3- Salaries Statement
4- Finishing Service
• Developed a Follow-up System for (Issue/Expire) dates for
1- Passports
2- Residencies
3- Driving Licenses (Drivers)
4- Car Licenses
5- Fire Licenses
6- Branches Licenses
• Handled all kinds of Circulated Notes:
1- Memos
2- Announcements
3- Warnings
4- Holidays
5- IOMs (Inter-Office Memorandum)
1- Managing the GM’s Office.
2- Maintained the Company Public Relations & Customer Satisfaction.
3- Handled the HR Responsibilities and Activities.
4- Excellent Customer Service, Satisfaction and Follow-up
My Graduation Project: Employee Database Control System – I developed this project using Oracle Database and Developer reports.