محمود Mohammadien

· Act as custodian of Imprest and HQ-Amman cash, follow all rules and regulations related to security verifications, reporting of cash managed by cashier;

· Prepare bank transfer payments either by Electronic Fund Transfers (EFT) being used for fund transfer by local or International banks or through written requests;

· Make payments in various currencies by issuing cheques and orders to banks, distribute cheques and draft to beneficiaries and banks personally or by registered mail; prepare requests for bank drafts;

· Draft memos to local banks under the signature of his/her supervisor and follow up on some banking issues of mutual interests; distribute payrolls, cheques and documents to various local banks;

· Maintain records of cash position of current accounts and reports to his/her supervisors for funding purposes, check interest received on UNRWA HQ bank accounts and accrue interest at period end, raise transfer vouchers covering movement of funds and checks outstanding items on bank statements;

· Receive cheques or cash on behalf of the Agency, raise cash or bank receipt vouchers, deposit funds in bank or delivers as required and record all receipts;

· Check all cash payment vouchers received from claims section for ensuring that they are appropriately approved and supported by proper documents;

· Respond to staff members, suppliers and contractors’ queries regarding their claims, invoices, entitlements and outstanding balances;

· Assist in the Agency bank balances as relates to cash management on a weekly basis;

· Maintain records on the bank details of the international staff payroll to arrange payment of salaries as required;

· Review bank reconciliation with the accounts control staff to ensure that bank balances recorded on the daily cash position report reflect the Agency's true liquidity position;

· Enter cash receipt vouchers into General Ledger (GL) and Accounts Payable (AP) modules to account for all receipt of cash and cheques and monthly evident interest;

· Pay temporary assistants and casual laborers monthly wages after cashing their payroll cheques from the bank.

»Assist in cash management in accordance with IOM accounting procedures. This includes but it is not limited to the Accounts Payable role, SAP processing of invoices and receipts after checking the project allocation with the Project Managers.
»Maintain Vendor accounts in SAP.
»Input and maintain data in the financial management system in accordance with IOM rules and regulations
»Perform regular checks for administrative contracts of the office (utilities, office rent, LTAs, vehicle fuel etc) and assist with proper and continuous run of these. Inform RMO of any deviations from these contracts.
»Prepare the payment request form when necessary. Ensure back-up for the payment bank processor as requested.
»Verify expense claims ensuring that they comply with the applicable Travel
Regulations
»Support the Administrative Assistant with maintaining inventory lists, insurance policies and procurement.
»Support the IOM team as needed, with guidance in the preparation of
Administrative &Financial documentation in their area of responsibility.
»Perform small purchases for the smooth running of the Office
»Perform other related duties as assigned.

• Preparing bank transfer payments either by Electronic Fund Transfers (EFT) being used for fund transfer by local or International banks or through written requests.
• Enter cash receipt vouchers into General Ledger (GL) and Accounts Payable (AP) modules to account for all receipt of cash and cheques and monthly credit interest.
• Print cheques and completes the full authorization and delivers them to the payee and maintains records for cheque books received from the
Bank.
• Maintaining records of Cash position of Current accounts and reports to his/her supervisors for funding purposes; checks interest received on UNRWA JFO bank accounts and accrues interest at period end; raises transfer vouchers covering movement of funds and checks outstanding items on bank statement.
• Responds to staff members, suppliers and contractors' queries regarding their claims, invoices, entitlements and outstanding balances and provide them with financial statements as requested.
• Follows-up out-standing banking issues with the Agency banks and cash cheques and collect money for the Agency.
• Maintain proper filing for all accounting vouchers
• Maintain proper handling of petty cash.

» Provide secretarial and administrative support in order to ensure effective and efficient office operations
» Prepare agendas for meetings, records, date stamps and distributes all incoming mail, processes outgoing mail, compiles and maintain an up to date telephone directory of numbers and addresses,
» Files all correspondence and updates the bulletin board by posting and removal of outdated materials,
» Prepares manifest for documents to be pouched, Maintains financial records related to Petty cash Account and Maintaining the records of daily paid labourers.