Admin Officer
Excel International School
Total years of experience :7 years, 9 Months
Reporting to Principal & CEO
• Prepare, communicate and record the minutes of meetings.
• Prepare the weekly, monthly and yearly reports.
• Draft memos and letters to internal and external parties to support the executive management.
• Administer and follow up on the purchasing activities, requests, and supplies.
• Acts as a focal point between the principal and any external parties.
• Managing the school official email.
• Managing executives’ calendars and organize meetings and meeting room
• Preparing the work plans and following up on the principal's tasks
• Mentor and provide leadership to front-office staff.
• Act as the point of contact between the principal and any external parties
• Oversee student’s admission procedures in co-ordination with academic side, annual books & uniforms.
• Oversee monthly recovery of fee arrears from fee defaulters and follow defined procedures.
• Oversee timely renewals of Contracts and licenses
Reporting to Head of HR & Administration
- Manage all Transaction in Tasheel (MOHRE) and Immigration (GDRFA)
For New Hiring, Renewal Contracts, Submissions, Cancellation, Work
permit, Employment Visa, Change of status, Dubai Health Authority
(Medical Fitness, OHC) and Residency Visa for over 400 employees.
- Oversee proper upkeep and maintenance, monitor records and submit
reports to the management periodically.
- Deal with outsourced service companies regarding routine and periodic
cleaning building, maintenance of air-conditioners and other assets.
- Liaising with all government agencies to ensure adherence to
compliance laws and regulations.
- Preparing and submitting all relevant HR letters, documents,
certificates and attendance as per the requirement in consultation with the
management.
- Monitor HR department’s budget and make expense reports
- Designing and Maintaining Professional Filing System Hard and Soft
copy and Tracking sheets for employees.
- Coordinate with our PRO for visa application of new hires and visa
renewal of existing team members.
- Format information for internal and external communication -
memos, emails, presentations, reports
Reporting to General Manager
- Assist my manager in developing and Implementation work plans and
ensure the completion of the tasks according to the specifications of
quality and on time.
- Receiving all tasks from my manger, distributing them to the teamwork,
receiving them from the teamwork after completed it, reviewing all tasks
and delivering them to the Director.
- Write down all daily, weekly and monthly reports and link them to the
plan to see the implementation of the plan and made evaluation reports
for employees.
- Providing administrative and clerical support (mailing, scanning,
faxing, copying, filing).
- Strictly adhering to office policies and procedures, especially regarding
confidentiality.
- Managing an extremely active calendar, taking minutes at requested
meetings and completion of draft minutes within specified timelines.
Reporting to General Manager
- Preparing projects data, raise orders, record service receipt, organize
electronic or paper project files.
- Provide general assistance for presentations, workshops or meetings,
ensure senior management are briefed for meetings, take notes if
required.
- Creation of business reports, tracking system updates, customer
correspondence and invoicing.
- Facilitate regular cross-functional project team meeting with PM &PO
- Scheduling appointments, organizing internal and external meetings.
- Preparing financial statements, reports, Quotations, letters and other
documents.
- Review and approve manufacturing orders from suppliers.
- Arranging complex travel plans, booking air tickets for executives and
preparing travel expense reports.
- Miscellaneous administrative support as required (Travel bookings,
Credit card balance monitoring, renewals of personal documents,
consulate visits, Gym, shopping, etc.).
- Handle VAT reporting (payable and receivables).
BACHELOR OF COMMERCE ACCOUNTING IN ENGLISH SECTION
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