Mahmoud Al Ramahi

Working Directly with the Director General of the Health Authority - Abu Dhabi

- Attending to four different directorates administrative duties and providing administrative support to the four directors.
- Preparing various letters, memos and faxes etc…
- Handling the division’s filing system

- Attending to department’s administrative duties and undertaking all necessary actions to ensure smooth flow of division’s work
- Preparing various letters, memos and faxes etc…
- Coordinating internal and external meetings for the division, handling minutes of meetings and following-up on decisions taken
- Handling the division’s filing system
- Compiling and maintaining data entry for overtime reports, attendance etc… for the entire division
- Assisting the Accounts department with invoices, medical and insurance claims, data entry etc…
- Handling various secretarial and reception services and acting as a replacement when required
- Controlling and handling renewal procedures of the security passes for the entire division
- Carrying out other duties as requested by the Manager

- Performing and overseeing general secretarial and reception services, administration, etc…
- Establishing and monitoring the execution of general and administrative policies and procedures, reports on progress and inconsistencies, proposing and taking corrective action
- Establishing and maintaining filing system in line with international best practices and group requirement for operational, auditing and knowledge management purposes
- Ensuring proper information retrieving and data processing, mail, materials, scheduling and distribution, printing and reproduction, records management, telecommunications
- Managing the Manager’s meeting schedules company database
- Undertaking typing of variety of material such as memorandum, reports and circulars
- Attending telephone calls and answering general queries as necessary and appropriate
- Receiving and determining purpose of visitors
- Performing all confidential work assigned and ensuring confidential and official information not divulged to anyone other than specified
- Ensuring all procedures are performed in accordance with company principles
- Compiling and finalizing monthly and annual reports
- Establishing close connection and responding to Chairman and CEO various enquiries

- Provide a high level of confidential and administrative support service
- Analytical support regarding a variety of highly sensitive and complex issues e.g. preparing reports and document management controller for department
- Handling all kinds of presentations, meeting agendas, minutes of meetings etc…
- Arranging conferences and meetings for Executive Director of Operations
- Compose, type, and distribute meeting notes, routine correspondence and reports
- Mail newsletters, promotional material and other information
- Maintain scheduling and event calendars
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
- Route and distribute incoming mail and other material and prepare answers to routine letters
- Schedule and confirm appointments

-Attending to all correspondence and communication
-Initiating and following up on material approval requests
-Autonomously organizing inspection schedules and reports for the site
-Liaising and coordinating with all internal and external parties at all levels to allow for efficient and effective management regarding all relevant matters
-Ensuring proper archiving of relevant information for auditing and knowledge management
-Ensuring and supervising implementation of best practice of administration procedures within the site
-Compiling and finalizing daily reports, weekly reports and monthly progress reports
-Handling data entry for the site
-Executing all assignments and tasks as requested by the Project Manager
- Ensuring proper information flow within the site as per the company’s policies and procedures
-Motivating site team members to contribute to the success of the organization
-Establishing and maintaining filing system up to best industry practices
-Maintaining close working relationship with Head Office